Presented by the New Jersey Department of Agriculture Food Distribution Updates and Review
Goals for USDA Foods Utilization •Manage Entitlement Dollars for Maximum Use •Track your balances so Entitlement Funds are not wasted
In This Training We Will Review 1. Commodity Acceptance Report 2. Commodity Selection Worksheet Completion 3. Warehouse Allocation Worksheet 4. DOD Direct Delivery Produce Program 5. Commodity Diversion Calculator 6. USDA Foods Procurement 7. Effective Processed Commodity Usage 8. Foodservice Management Commodity Crediting 9. LEA to LEA Vended Meal Contracts
Commodity Acceptance Report • Comparison of Actual Usage to Amount Diverted on the Commodity Selection Worksheet • Available early August for the previous school year • Can be used to determine the cents per meal USDA Foods Credit that was received
Poor Use of Entitlement
Poor Use of Processed Commodities
Good Use of Processed Commodities
Good Use of Entitlement
Goals and Recommendations: • GOAL: Use all or more than your entitlement!!! • Make a change to your diversions if money was left on the table! • Ask for more pounds if processed commodity banks are low!!!! • Consider the DOD Direct Delivery Produce Program!!
Poor Use of Processed Commodities
HOW MUCH DOD PRODUCE COULD $22,030 BUY? • 315 Cases of Individual Bags of Baby Carrots • 280 Cases of Individual Bags of Sliced Apples • 140 Cases of Lettuce/Carrots/Cabbage Salad Mix • 70 Cases of Tomatoes (25#) • 29 Cases of 113 Ct Oranges • 22 Cases of Cucumbers (50#)
Poor Use of Entitlement 12
HOW MUCH DOD PRODUCE COULD $49,140 BUY? • 630 Cases of Individual Bags of Baby Carrots • 560 Cases of Individual Bags of Sliced Apples • 280 Cases of Lettuce/Carrots/Cabbage Salad Mix • 140 Cases of Tomatoes (25#) • 140 Cases of 113 Ct Oranges • 22 Cases of Cucumbers (50#) • 56 Cases of Clementines • 42 Cases of Cucumbers (50#) • 21 Cases of Seedless Watermelon (5 ct) • 16 Cases of Diced Celery (20#)
HOW IS YOUR ENTITLEMENT AMOUNT DETERMINED? 14
ENTITLEMENT Entitlement = ADP x 180 School Days x $0.3125 Meal Rate Ex: ADP: 1000 x 180 Days X $0.3125 Per Meal Rate = $56,250 Entitlement 2016-2017 CSW Form is based on your Average ADP from January 2015 - December 2015 Your school district entitlement is pre- populated at the top of the CSW form
HOW CAN YOU INCREASE YOUR ENTITLEMENT? Increased Entitlement Dollars Increasing your ADP
What are Your Diversion Options? WAREHOUSE DOD DIRECT DELIVERY PRODUCE PROCESSED PRODUCTS 17
What Percent Should You Send to Warehouse and Processing? • Need to determine what percent to send to warehouse and what percent to send to processing • Entitlement • Warehouse % • Processing % • DOD Direct Delivery Produce is part of the Warehouse % 18
Things to Consider When Making Decisions Which Products Best Fit Your Menu Mix? • Canned and Frozen Fruits and Vegetables, Cheese, Meats Distributed through the Warehouse • Fresh Fruits and Vegetables from the Warehouse or Delivered Directly to Your School District • Did You Use All Your Processing $$$ Last Year? • Did You Run Out of Processing $$$ Last Year?
CSW Form • Entitlement • Diversion Percentage 20
What Tools are Available to Make the Best Decisions? • Warehouse Allocation Worksheet • Commodity Diversion Calculator
Warehouse Allocation Worksheet • Training Tool for the • Translates • The Spreadsheet must Future Ordering Entitlement be Completed and Process Dollars into Emailed to Actual Products agnfood@ag.state.nj.us • Used to Determine and Number of the Types & by the CSW form due Cases Amounts of Products date Offered from the • Helpful Tool to Warehouse Decide the • Mandatory to Percent to Divert • Will Not Get Exactly Complete to the What You Warehouse Requested 22
LOCATION OF WAREHOUSE ALLOCATION WORKSHEET
WAREHOUSE ALLOCATION WORKSHEET 24
Helpful Hints: • Maximum Amount Allowed per Category • Running Subtotal Shows Amount Already Spent • Must Use All Dollars Diverted to the Warehouse • Available to Spend Column should be Close to $0 Before Submitting • Will Receive an Error Message if Group Maximums are Exceeded or if More than the Dollars Diverted to the Warehouse are Spent • Do not Submit with Error Messages or without Spending All “Dollars Diverted to the Warehouse”
New Warehouse Items for 2016-2017 • Tuna, Chunk Light, Canned • Peanut Butter, Individual Portions • High Protein Yogurt in Tubs, Plain or Yogurt • High Protein Yogurt, 4 oz cups: o Strawberry, Blueberry , Vanilla • Dried Cranberries, Individual Portions • Green, Red Pepper and Onion Blend, Frozen • Crinkle Cut Sweet Potato Oven Fries
USDA Foods Preference Survey • Survey Monkey Survey • Listing of All USDA Foods available from USDA • Need to rank products that are most desirable to you • Will adjust Warehouse Allocation Worksheet accordingly • Survey will open the week of January 25 th and will close on February 5th
Direct Delivery of DOD Produce
WHAT IS DOD? • DOD stands for the Department of Defense • USDA Partners with DOD to Provide a Greater Variety of Fresh Produce for Schools • The Current DOD Vendor is Seashore Fruit and Produce Company
DOD DIRECT DELIVERY PROGRAM • 154 School Districts are currently participating • School Districts determine the amount of Entitlement to set aside for DOD produce • School Districts have an account in the web based FFAVORS system to select and order produce on a weekly basis • No out of pocket expenses; funds are drawn down from DOD Entitlement • Produce is delivered weekly directly to the School District. • $150 minimum per delivery 30
POINTS TO CONSIDER • Only one delivery site per school district. • DOD entitlement dollars are part of your Warehouse Allocation Percentage selected on the CSW Worksheet. • Will be charged a $2.00 per case administrative fee if fees are reinstated • Your effective ADP will be adjusted on your monthly warehouse allocation • Will need to receipt for product received • Will not receive fresh produce as part of the monthly warehouse allocation 31
DOD DIRECT DELIVERY PARTICIPANT TESTIMONIAL
DOD DIRECT DELIVERY Benefits of DOD Direct Delivery • Choice of over 70 different types of produce • Direct delivery of produce on a weekly basis • Opportunity to purchase locally grown product • School District decides the amount of funds to spend on DOD fresh produce • School District selects the products and amounts they want to order weekly • Excellent way to use entitlement dollars if entitlement dollars were leftover last school year • User friendly ordering system 33
FFA FAVORS WEBSIT ITE FR FRESH-FRUITS-AND ND- VEGE GETAB ABLES-OR ORDER- REC ECEIPT-SYSTEM M (FF (FFAVORS) http://www.fns.usda.gov/fdd/fresh -fruits-and-vegetables-order- receipt-system-ffavors
DOD DIRECT DELIVERY How to Sign Up • Complete application at the end of this training • Turn in application at the Registration Desk • Certifier, Submitter or Foodservice Director must be in attendance at this conference and must sign the application. DOD Direct Delivery Program Acceptance • Will be notified by February 3, 2016 if your application is approved and will need to confirm interest in participation. • Will receive a specialized Warehouse Allocation Worksheet for completion that includes the DOD direct delivery produce 35
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