Food Distribution in Washington State Update Marlon Hopkins Food - PDF document

Food Distribution in Washington State Update Marlon Hopkins Food Distribution Supervisor Child Nutrition Services Welcome to SY 20 ‐ 21 Annual Updates Training, We will be starting with Food Distribution in Washington State. 1

Food-Distribution Team  Marlon Hopkins – Food Distribution Supervisor  Sarah Davis – Manages your orders  Kim Sanchez – Orders foods from USDA  Brenda Merritt – Procurement and Supply Specialist – conducts procurement for W code items  Trisha Santee- Administrative Assistant Marlon Hopkins – Food Distribution Supervisor  Sarah Davis – Manages your orders  Kim Sanchez – Orders foods from USDA  Brenda Merritt – Procurement and Supply Specialist – conducts  procurement for W code items Trisha Santee- Administrative Assistant  2

FDP Vocab  Direct Delivery (“Brown Box”): Food items that come directly from USDA  W- code Items : Washington State (OSPI) has bulk USDA foods processed into end products  Diversions : LEAs or Co-ops send bulk USDA foods to be processed into end products  DoD Fresh : Allows you to use your entitlement to purchase fresh produce  Direct Delivery (“Brown Box”): Food items that come directly from USDA  W ‐ code Items : Washington State (OSPI) has bulk USDA foods processed into end products  Diversions : LEAs or Co ‐ ops send bulk USDA foods to be processed into end products  DoD Fresh : Allows you to use your entitlement to purchase fresh produce 3

USDA Updates  Continue to work on specifications of direct delivery items  Flavor profiles  Packaging  Consistency between vendors  Introduction of new products  Continue to work on specifications of direct delivery items  Flavor profiles  Packaging  Consistency between vendors  Introduction of new products 4

Sponsor February / March OSPI Food Interest and pre- Distribution order surveys August March / April (USDA foods Warehous e ordered) USDA Direct Processed W- Code Items Processor – W code items OR Diversions USDA Seasonal fruit /vegs We order in March for delivery October 2019 – September 2020 (that’s rights the first few months of the 2020 ‐ 2021 school year. 5

USDA Update Order Schedule Order and Delivery Schedule SY 20 ‐ 21 6

USDA Updates Product List https://www.k12.wa.us/policy ‐ funding/child ‐ nutrition/food ‐ distribution/ordering ‐ and ‐ receiving 7

USDA Updates Product List USDA Updates Product List https://www.k12.wa.us/sites/default/files/public/childnutrition/programs/fooddistribution /pubdocs/20 ‐ 21%20Food%20Available%20List.xlsx 8

USDA Updates Fact Sheets USDA Fact Sheets https://www.fns.usda.gov/usda ‐ fis/usda ‐ foods ‐ product ‐ information ‐ sheets 9

USDA Product Updates – Bonus USDA Fact Sheets https://www.fns.usda.gov/usda ‐ fis/usda ‐ foods ‐ product ‐ information ‐ sheets 10

USDA Updates Bonus https://www.fns.usda.gov/usda ‐ fis/usda ‐ foods ‐ product ‐ info ‐ sheets ‐ fruits 11

WA Foods Available New list will be posted soon. Changes – Vendor sited / new items asterisk New items – we will want feedback on how you like the item We have shared with USDA the desire to be able to test products before ordering. https://www.k12.wa.us/policy ‐ funding/child ‐ nutrition/food ‐ distribution/ordering ‐ and ‐ receiving 12

W Codes- What's New (Surplus) What the right amount / what’s right product History of # of W codes 13

W Codes- What's New (Surplus) What the right amount / what’s right product History of # of W codes 14

State Entitlement $ Claimed Lunches State Entitlement (Amount Based on Prior Year’s Total Lunches Served) Meal Rate + Washington Food Previous State Total Nutrition Year Entitlement Lunches Service Carryover for the Served Adjustment (if any) current (TLS) school year (0.3700) The amount of commodity entitlement that the state received each year is  based on previous year’s Total Lunch Served (TLS)  Total Lunch Served x Meal Rate (.235) x Food Nutrition Service Adjustment (.075) (12% Rule) = Washington State Entitlement for the school year 15

LEA Entitlement LEAs receive PAL (Planned Assistance Level)  Represents VALUE  2020-21 = $.3700 / TLS Direct Delivery items = “cost” entitlement W-code items = “cost“ entitlement + cash LEAs receive PAL (Planned Assistance Level)  Represents VALUE  2020 ‐ 21 = $.3700 / TLS Direct Delivery items = “cost” entitlement W ‐ code items = “cost“ entitlement + cash 16

USDA Updates: Entitlement  SY 2020-21 entitlement based on the 2018-19 lunch counts  SY 2021-2022 USDA Foods entitlement will reflect lunches served in SY 2020-21 SLIDE: Your SY 2020 ‐ 2021 entitlement based on the 2018 ‐ 2019 lunch counts, which States agencies were assigned in January 2020 for placing SY 2020 ‐ 2021 orders, will be the final entitlement value assigned for SY 2020 ‐ 2021. In November 2021, reconciliation will occur as normal. In other words, SY 2021 ‐ 2022 USDA Foods entitlement will reflect lunches served in SY 2020 ‐ 2021. 17

State Entitlement $ Entitlement $ to School Year Distribute SY 2015 27,994,787 SY 2016 30,285,496 SY 2017 32,790,954 SY 2018 31,307,061 SY 2019 29,398,114 SY 2020 $30,659,838 Entitlement Used over the past years. 18

State Entitlement  Entitlement is managed by USDA as a State Total; however it is State Property  Entitlement must be Equitably Allocated (Fairly and equally distributed)  Still want to use 100% Entitlement is property of the State not District; we are stewards of the funds. USDA manages process, funds and policy. It must be equitable and fair therefore meal rate is used. Remember that USDA Foods are real and should be treated no different from other food. It can account for up to 20% of a schools food budget. 19

Entitlement Management CNP Web example 20

FDP Update: DOD Department of Defense Fresh Fruit and Vegetable Program)  Uses Entitlement Dollars To Purchase Local Produce  Weekly Orders / $150 Minimum  Limited Opportunity to adjust DoD Amounts or add a new site up to 3x per year (DOD Change Form) November Delivery – September 1 st deadline 1 st deadline January Delivery – November March Delivery – January 1 st deadline 21

FDP Update: DOD  Limited Opportunity to adjust DoD Amounts or add a new site up to 3x per year (DOD Change Form)  November Delivery – September 15th deadline  January Delivery – November 15th deadline  March Delivery – January 15th deadline  Limited Opportunity to adjust DoD Amounts or add a new site up to 3x per year (DOD Change Form) November Delivery – September 1 st deadline 1 st deadline January Delivery – November March Delivery – January 1 st deadline 22

DoD Fresh Webpage https://www.k12.wa.us/policy-funding/child- nutrition/food-distribution/fresh-fruit-and-vegetables https://www.k12.wa.us/policy ‐ funding/child ‐ nutrition/food ‐ distribution/fresh ‐ fruit ‐ and ‐ vegetables 23

Diversions Co-ops & school food authorities (SFAs) can divert bulk USDA foods for processing into end products. Diversions Co-ops & school food authorities (SFAs) can divert bulk USDA foods for processing into end products. 24

Diversions – Sweep/ Carryover  All excess pounds were swept on July 1  Will be redistributed if a carryover form is submitted  Carryover Form closes August 12 th  Usage by June 30, 2021 All excess pounds were swept on July 1  Will be redistributed if a carryover form is submitted  Carryover Form closes August 12 th  Usage by June 30, 2021  25

Diversions Action: Allow purchase of all items listed on the SEPDS Goal: Help sponsors use up any unanticipated excess pounds at a manufacturer or the flexibility to try a new product  Flexibility of available products  NOT a license to divert pounds to any item  Contract amendment may be necessary Flexibility of available products  NOT a license to divert pounds to any item  Contract amendment may be necessary  26

Ordering  If you ordered it on your pre-order survey and no longer need please adjust during the monthly order period  Utilize Surplus to meet case minimums  Utilize Surplus to try new IW products Pro TIP! Post the order/delivery schedule nearby!  If you ordered it on your pre ‐ order survey and no longer need please adjust during the monthly order period  Utilize Surplus to meet case minimums  Utilize Surplus to try new IW products Pro TIP! Post the order/delivery schedule nearby!  27

Storage, Handling and Delivery Fees Storage, Handling and Delivery Fees For 20 ‐ 21 can be found: https://www.k12.wa.us/sites/default/files/public/childnutrition/programs/fooddistribution /pubdocs/Order%20and%20Delivery%20Schedule%2020_21.pdf 28

Resources Resources – the FDP Ordering and Receiving webpage https://www.k12.wa.us/policy ‐ funding/child ‐ nutrition/food ‐ distribution/ordering ‐ and ‐ receiving 29

Annual Updates Liz Beechler, RDN School Meal Programs Supervisor OSPI Child Nutrition Services NSLP Annual Updates Presentation 30