FINANCIAL LEADERSHIP LISD NOVEMBER 15, 2017 1
AGENDA Introduction from Pam Waggoner, Board President Contracts Purchasing Business Services walk through Next meetings Feedback 2
LEANDER ISD CONTRACTS LEGAL AND LOCAL REQUIREMENTS 3
ANNUAL CONTRACT VOLUME ¡ +/- 150 vendor contracts with operational funds ¡ 200+ actual contracts ¡ 100+ campus contracts with activity funds ¡ 200+ independent contractor agreements 4
CONTRACT TERMINOLOGY Advertising Insurance ¡ ¡ Assignment Non-appropriation ¡ ¡ Compensation Ownership of product/work ¡ ¡ Debarment and suspension Public information act ¡ ¡ Felony conviction notice Scope of work ¡ ¡ Force majeure Term ¡ ¡ Governing law Termination ¡ ¡ Indemnification Venue ¡ ¡ 5
CONTRACT AUTHORITY Board Action Administration Contracts which are not budgeted All other budgeted contracts ¡ ¡ Construction ¡ Vendors who report directly to the Board ¡ Demographer ¡ Financial auditor ¡ Municipal advisor ¡ 6
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TAXPAYER FUNDS All district contracts for the purchase of goods and services, except contracts for the purchase of produce or vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period , shall be made by the method that provides the best value for a district. 8
OPTIONS TO SATISFY NON-CONSTRUCTION PURCHASING LAW Competitive sealed proposals ¡ Request for proposals ¡ Request for qualifications ¡ Interlocal contract ¡ Purchasing cooperatives ¡ 9
EXCEPTIONS Professional Services Other Architect Emergency damage or destruction ¡ ¡ Attorney Sole source ¡ ¡ Item for which competition is precluded Certified public accountant ¡ ¡ Film, manuscript, or book ¡ Engineer ¡ Utility service, including electricity, gas, or water ¡ Financial consultant ¡ Land surveyor ¡ Technology consultant ¡ 10
PROCESS AND FACTORS Historically underutilized business ¡ Past relationship with the district ¡ Purchase price ¡ Long-term cost to the district ¡ Quality of vendor’s goods and services ¡ Vendor reputation ¡ Principal place of business ¡ Meet district needs ¡ 11
REQUIRED DISCLOSURES Conflict of interest ¡ Felony conviction notice ¡ Interested parties ¡ Non-collusion ¡ Person indebted to district ¡ Suspension and debarment ¡ W-9 ¡ 12
CONSTRUCTION PURCHASING LAWS 13
OPTIONS TO SATISFY CONSTRUCTION PURCHASING LAW Competitive bidding ¡ Competitive sealed proposals ¡ Construction manager agent ¡ Construction manager at-risk ¡ Design build ¡ Interlocal contract ¡ Job order contract ¡ 14
SELECTING A CONTRACTING METHOD A board that considers a construction contract using a method authorized by Government Code Chapter 2269 other than competitive bidding must, before advertising, determine which method provides the best value for the district. 15
PROCESS AND FACTORS In determining the award of a contract, the district may consider: 1. Price. In determining the award of a contract, the district ¡ ¡ shall consider and apply: 2. The offeror’s experience and reputation. ¡ 1. Any existing laws, including any criteria, related to ¡ 3. The quality of the offeror’s goods or services. ¡ historically underutilized businesses; and 4. The impact on the ability of the district to comply ¡ 2. Any existing laws, rules, or applicable municipal ¡ with rules relating to historically underutilized charters, including laws applicable to local businesses. governments, related to the use of women, minority, small, or disadvantaged businesses 5. The offeror’s safety record. ¡ 6. The offeror’s proposed personnel. ¡ 7. Whether the offeror’s financial capability is ¡ appropriate to the size and scope of the project. 16 8. Any other relevant factor specifically listed in the ¡ request for bids, proposals, or qualifications.
TOUR OF BUSINESS SERVICES Warehouse Copy Center 17
NEXT FEW MEETINGS December 1, 2017 ¡ Demographer report ¡ Taxes and state aid January 16, 2018 ¡ Human resources ¡ Staffing February 21, 2018 ¡ Teaching and learning 18
CONTACT INFORMATION Lucas Janda Chief Financial Officer 19 lucas.janda@leanderisd.org 512.570.0405
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