Finance Committee May 18, 2020
Agenda FY21 Budget Discussion ● Debrief on Joint Finance Committee meeting last week ○ Regrounding on key figures ○ Scenarios ● Current budget status ● FTE review ● Areas of consideration for reductions ○ Plan for getting to 0% tax increase ● Available options for getting to 0% total budget change ● Public Hearing ● Next Steps for Board Meeting (tomorrow, May 19) ● Next Steps for Joint Finance (Thursday, May 21) ●
FY21 Budget Planning Budget Scenarios Current Tax Rate Budget Tax Rate Gap Proposed Increase Required* Increase No Tax Increase $120,334,677 0.5% $119,862,677 0% ($472,000) No Budget $120,334,677 0.5% $117,389,270 -2.6% ($2,945,407) Increase *This assumes no changes in non-tax revenue, with all adjustments coming from expenditure reductions.
FY21 Investments: New since 5/7 Description Cost Pre-K Expansion 2.0 Teachers $291,000 2.0 Ed Techs Expansion Sites Sustain and Deepen Core Instruction Illustrative Math $125,000 and Phonics - Scale up Special Education- Extend the Continuum of 2.0 Ed Techs $293,000 Service for Students w/ Autism 1.0 Teacher 3.0 Ed Techs Nursing Adjustments 0.8 School Nurse $57,000 Preserve Title Investments 6.8 Teachers $665,000 Total 17.6 FTEs $1,430,000
FY21 Reductions: New Since 5/7 Description Savings Fourth & Fifth Grade Spanish Classes (4.0 Teachers) ($257,000) High School Staffing (enrollment-based) (3.0 Teachers) ($195,000) Central Office / Operations (1.0 Custodian) ($41,000) Contracts, Contingencies ($150,000) COLAs ($150,000) Supplies 3% Reduction ($51,000) Athletics/Co-Curricular 6% Reduction ($140,000) Total (8.0 FTEs) ($985,000)
Athletics & Co-Curriculars Reductions by School Reductions by Expenditure Type Casco Bay HS ($1,941) Stipends ($86,428) Deering HS ($71,491) Fees ($5,000) Portland HS Professional Services ($40,259) ($6,700) King Middle ($9,573) Rentals ($5,000) Lincoln Middle ($8,606) Repair & Maint. ($4,500) Moore Middle ($8,699) Supplies ($17,441) Total ($140,569) Transportation ($14,000) Travel & Training ($1,500) Total ($140,569) Link to detailed line item listing of proposed reductions
Summary of FTE Changes FY20 FY20 FY21 Grant FY21 Total FY22 Grant Budget Staffing Funding Staffing Chg Funding Adj Adj Adj Adj* Projected FY20 Adjustments 17.10 Grant positions added to local (Titles) 6.80 Local positions added to grant (CARES) (20.5) 20.5 FY21 FTE Enrollment-Based Adj. (1.00) FY21 Investments 10.80 FY21 Reductions (8.53) Total Change in Local FTE - 17.10 (13.7) 1.27 4.67 20.5 Total Local FTE 1,163.52 1,180.62 1,166.92 1,168.20 - 1,188.70 * This is the only column that represents a functional change from present state.
FY20 Staffing Adjustments FTE Cost Location Type FTE Cost Location Type Position Position Math Teacher 1.00 PHS Teacher Literacy Teacher 0.25 Adult Ed Teacher Science Teacher 1.00 PHS Teacher Instr. Asmnt Spec. 0.41 ELL Teacher $90K Social Studies Teacher 1.00 PHS Teacher ELL Ed Tech (0.75) ELL Ed Tech $380K Make It Happen Coord. 0.75 Multilingual Admin Science Teacher 0.34 DHS Teacher Bus Driver 40/30 0.95 Transp. Ops Classroom Teacher 1.00 Presumpscot Teacher $70K Classroom Teacher 1.00 Rowe Teacher Bus Driver Trainee 0.20 Transp. Ops ASD Teacher 1.00 Ocean Ave Teacher Adult Ed Custodian 0.10 Adult Ed Ops ASD Ed Techs 7.00 Ocean Ave Ed Tech Total Adjustments 17.10 $965K Social Worker 0.10 Cliff Island Teacher $425K Special Ed Teacher 0.10 Cliff Island Teacher Amount Type Cost offsets Health Assistant 1.00 Moore Ed Tech Special Education Tuition $400K Special Ed Health Assistant 0.43 Rowe Ed Tech Transportation Contracts $100K Transportation Breathe Ed Tech 0.22 Breathe Ed Tech Total Offsets $500K
FY21 Proposed Staffing Changes Cost FTE Location Type FTE Cost Location Type Position Position Investments Enrollment-based Adj Pre-K Teachers 2.00 TBD Teacher Teacher 2.00 Elementary Teacher $220K ($65K) Pre-K Ed Techs 2.00 TBD Ed Tech Teacher (3.00) High School Teacher Special Ed ASD Teacher 1.00 PHS Teacher Total (1.00) ($65K) $290K Special Ed ASD Ed Techs 3.00 PHS Ed Tech Special Ed ASD Ed Techs 2.00 Ocean Ave Ed Tech Reductions Nursing 0.80 $55K Lyseth/Pks Teacher Fourth & Fifth Gr. Spanish (3.95) ($255K) Elementary Teacher Total 10.80 $565K Custodian (vacancy) (1.00) TBD BASE Secretary (vacancy) (0.88) Deering BASE ($180K) Manufacturing (vacancy) (0.50) PATHS Teacher Amount Type Cost revenue / offsets Social Worker (vacancy) (0.50) Multiple Teacher Ed PreK EPS Allocation (revenue) $290K Pre K Ed Techs (Reg) (vacancies) (1.70) Multiple Tech Special Education Tuition $500K Special Ed Total 8.53 ($435K) Total Offsets $790K
FY21 Budget Planning Budget Scenario - No Tax Rate Increase Total Gap $472,000 Elementary Class Size (increase to 25 grades 1-3) $390,000 Academics Contractual Services $100,000 Total Offsets $490,000
Class Size As projected for FY21 per enrollment as of March 2020 Impacted Classrooms Average Class Size Grade 1 Grade 2 Grade 3 East End Grade 3 Cap of 22 18 19 20 Longfellow Grade 1 Cap of 25 21 20 21 Lyseth Grade 2 Ocean Grade 1 Reiche Grade 1 Riverton Grade 1 Total
FY21 Budget Planning $2,945,407 Total Gap $490,000 Offset Already Captured (prior slide) $2,455,407 Incremental Gap Potential Areas of Reduction - Max Savings $2,373,433 COLAs & Steps - All Staff $2,395,757 Athletics & Co-curriculars - HS & MS ( after cuts already made) $1,521,000 Elementary Art, Music, PE $1,498,250 MS Model Other? $7,788,440 Total
COLAs Unit Already COLA % COLA $ Step $ Total $ Settled? Teachers (PEA) 2.5% $1.17 M $740 K $1.91 M Y Administrators (PAA) N 1.5% $50 K $40 K $90 K Ed Techs 0% - $140 K $140 K Y BASE N 1.5% $140 K $90 K $230 K Non-represented 2% $100 K N/A $100 K N/A General Reduction (made in 5/14 budget) -$100K -$100K $1.36 M $1.01 M $2.37M
QUESTIONS
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