FEMA Shelter Transition Planning What’s Your Plan for Disaster Shelter Transitions? National Hurricane Conference March 2017 1
Workshop Objectives • Case studies – Examples of challenging shelter transitions • Shelter transition considerations – Follow up from 2016 Hurricane Conference • Shelter transition model • Identify Stakeholders and their roles • Shelter transition teams • Barriers to shelter transition and potential resources • Shelter transition checklists 2
Case Studies: Challenging Shelter Transitions • Hurricane Katrina - Host State Complications • 2011 Birmingham Tornadoes – Impacted Homeless population • 2008 American Samoa Tsunami – Isolated impacted area • Minot ND - Zero temporary and long term housing solutions • Hurricane Sandy - Urban challenges, thousands of TSA hotels required for extended period of time • 2016 Louisiana Floods – Thousands in shelters, no temporary solutions available 3
Shelter Transition Considerations • Status of shelter population #s – increasing/decreasing 160 150 140 140 130 • Potential of shelter 120 100 100 consolidations 80 60 • Identify barriers to the 40 20 recovery process for the 5 4 2 2 0 Day 1 Day 2 Day 3 Day 4 shelter resident No. of Shelters • Identify partners, resources and programs that can be provided to shelter residents 4
Shelter Transition Considerations for Declared Disasters Current State Shelter transition currently is viewed as a continuum where clients may move through various programs before achieving a stable solution. Shelter TSA THU Stability Future State A recommended future state for shelter transition would provide a menu of options. Instead of working through a continuum of options, some of which might not provide the client with an optimal housing solution for their unique needs, case workers could use the menu to build a recovery plan that will best address the needs of the client. TSA Client in Stability Shelter THU 5
Shelter Transition Considerations Cont. • Available housing options for shelter residents – Available alternate housing within impacted area – Available alternate housing in neighboring counties • Political pressure – local, State, tribal • Timing of shelter closing – Meet the needs of the remaining shelter residents – Need for facility to transition back to its normal use – Coordination between shelter operator, local jurisdiction, facility owner and other stakeholders 6
Shelter Transition Considerations Cont. • Establish a multi-agency shelter transition task force (MASTTF) and integrate them with Federal, local, state, NGO and private sector partners • Work through information sharing challenges • Ensure that shelter residents have met with case management and relief organizations • Ensure that shelter residents have a housing plan prior to leaving the shelter 7
Create Shelter Transition Working Group Subgroups Shelter Transition Workgroup Subgroups Subgroup 1 Subgroup 2 Subgroup 3 Subgroup 4 Shelter Transition Stakeholders & their Shelter Transition Team Barriers to Shelter Model Roles Transition Subgroup Leader: Subgroup Leader: Subgroup Leader: Subgroup Leader: Assistant: Assistant: Assistant: Assistant: NGO NGO NGO NGO State/Local/Tribal State/Local/Tribal State/Local/Tribal State/Local/Tribal Federal Federal Federal Federal Private Sector Private Sector Private Sector Private Sector Other Other Other Other 8
Shelter Transition Model (supgroup1) 9
Stakeholders & Roles (Subgroup 2) 10
Stakeholders & Roles (Subgroup 2) 11
Stakeholders & Roles (Subgroup 2) SHELTER TRANSITION SURVEY RESULTS Question Response # Comments What type of agency/organization? Government 3 What level? State 2 Municipality 1 What is the lead agency for emergency sheltering at your jurisdictional level? Red Cross 1 Human Services 2 ESF-6 1 What types of emergencies would create the need for emergency sheltering and Aircraft incident 2 transition in your region? Earthquake 2 Flood 2 Ice storm 1 Hurricane 2 Nuclear power plant incident 2 Winter storm 1 Mudslide 1 LTPO 3 Water supply 3 Utilities 3 Space weather 2 Terrorism 2 Tornado 3 Wildfire 2 12
Stakeholders & Roles (Subgroup 2) What type of agreements do you have in place for partners and stakeholders Interlocal 1 that provide shelter transition support? MOU 1 MOA 1 Partner agreements 1 Included in response plans 1 What services to the agreement support? Housing 3 Food 3 Water 3 Staffing 2 Do you feel that shelter transition support can beset be provided through a task force organization? No 1Too deep into the weeds and miss the point More efficient response; uses expertise and Yes 2 experience Is there a local collaborative association in the community that can help address No 0 shelter transition i.e. COAD/VOAD? Yes 3VOAD Would you or another staff of your agency/organization play a role in assisting evacuees Yes 1 transitioning from home to shelter and back home? If yes: No 2 What role do they play?Coordination of services 1 Several weeks for Length of time this support could be provided? catastrophic event 1Subject to contracts, legal issues, etc. What partners are involved?Red Cross 1 At what level does your emergency operations plan address shelter transitioning? State 2 Municipality 1 Does your jurisdiction's operations plan include shelter transitioning? Yes 3 No 0 13
Shelter Transition Stakeholders R&R Shelter Transition Stakeholders Roles and Responsibilities Matrix Financial Long Term Immdediate CaseworkCase Social Short Term Transportati Children Individual Aging Disability Feeding Unmet Housing Stakeholders Roles Sheltering Management Sevices Housing on services Services Assistance Services Integration Assistance Needs Assistance Agency Red Cross X X X X X X X X State Welfare and Human Services X X X X X X X X X X Parish / County Social Services agencies X X X X X X X X X X X Homeless Coalition X X X X X X X X X The Salvation Army X X X X X X X FEMA Application Services X X X X X HUD (Housing and Urban Development) X X X X X X Child Welfare agencies X X X Area on the Aging X X X X X X X X Transportation providers X X X X Independent Living Centers X X X X X X Faith Based Community X X X X X X X X X X X COADS X X VOADs VIA LTRGs X X X X X X Case Management Lead Agency X X X X X X X Businesses (realtors/hotel industry) X X X Color Code by type of organization 14
Multi-Agency Shelter Transition Team (Subgroup 3) ▪ Shelter Transition Teams or Task Force Include: • Local Social Services Local • State Social Services State HHS • Red Cross Casework Red Cross Disaster Casework • NGOs Case Mgmt • Faith Based Faith NGOs Based Housing • FEMA Application Services Authority • Disaster Case Management • Disability Coordinators • Homeless Coalition 15
Barriers to Shelter Transition (Subgroup 4) Barriers Symptom Potential Resource • Economic Lack of insurance/underinsured - Disaster unemployment • Disaster caused economic instability - Food Banks • Source of income temporarily/permanently affected - LTRG’s (long term • No transportation recovery groups) • Housing No available hotels near work or school - FEMA TSA (if IA dec) • Area housing inventory shortage pre-disaster/cost of available - Rental Assistance • housing out of price range - STEP • Lack of Section 8 HUD/subsidized housing available - LTRGs • Housing unit uninhabitable or the repairs not completed and - Rapid Repairs • no alternative housing plan • Lack of accessible housing • Medical Community infrastructure will not support individual with - Disaster health services AFN, social needs, quality of life and ongoing medical care - MRC’s (Medical Reserve • Repairs to home require accessibility improvements Corp) • AFN TSA options limited or not available - Disability Integration Assistance - Independent Living Centers 16
Barriers to Shelter Transition and Potential Resources Barriers Symptom Potential Resource • No family, friends, or support system in area - Disaster Mental Health Emotional • Psychological distress, overwhelmed by the disaster - Spiritual Care event and unable to make decisions • Abusive situation at home • Benefits from social interaction at the shelter • Unable to drive and would be isolated if not in a - Public transportation Social community that does not provide recreational and services support services - Case management • Homeless, no homeless shelter spaces available - Disability Integration • Home environment does not support household member Assistance with access and functional needs - LTRG services 17
Successful Shelter Transition • Local jurisdiction coordinates the effort • Local jurisdiction appoints a POC for shelter transition • Local jurisdiction, in coordination with partners designates a location, date and time for all shelter transition stakeholders to convene • Local jurisdiction has established a strong multi- agency shelter transition team 18
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