Carleton Computer Science Society Fall General Meeting 2020
Meeting - Introduction of CCSS - Director Reports Agenda - Budget Review - Changes to Constitution - CUSEC Raffle Tuesday, November 10, 2020 - Member Q&A
The CCSS Board of Directors ● William So ● Chantal Brousseau ○ President ○ Communications Officer ● Jerry Liu ● Sarah Ali ○ Vice-President ○ Communications Officer ● Matthew MacRae-Bovell ● Milo Goodfellow ○ Treasurer ○ First-Year Representative ● Alexa de Grandmont ● Zara Ali ○ Director of Academics ○ First-Year Representative ● Malcolm Smith ○ Director of Social ● Tiffany Lau ○ Director of Inclusion
Director Reports
President - Transition to operating remotely - Communications with SCS - Discord server - Voicing student perspectives at - Online events School Council meetings - Week of Awesome 2020 - Participating in undergraduate recruitment open house Q&A - Simpler event logistics - Assisting with convocation initiatives - Larger capacity for attendance - Main goals for the year - First-Year Rep Elections - Build infrastructure to streamline the - New arrangement with Carleton society’s operations Senate Office - Expand reach to more students - Congratulations Zara and Milo! - Continue to provide opportunities - Monthly Newsletter and resources in an online-only - Check your emails for regular CCSS setting updates
Vice-President - Facilitating internal communication - Recording meetings and distributing tasks - Meeting minutes - Asana - Checking in with other BoD members - Progress updates - Wellness checkups - Assisting with event scheduling and planning - Facilitating events - Discord - Twitch
Director of Academics - Dev Club - Discrete Math Cram Sessions - Meets every Wednesday at 6pm - Facilitated group studying for COMP 1805 and - Alternates between discussion session COMP 2804 and tech talk/workshop - Potential to expand to other courses - Transfer Entropy, Influence - Discrete Math Study Centre Measurement, and Network Analysis by - discretemath.ca Dr Dave McKenney - Interactive study tool for 2804 - A Beginner’s Guide to Linux by Adam - Migrating 1805 content from old site Payzant - Potential to expand to other courses - Inside the Game Development Industry by Ian Harrison - Looking for Tech Talk speakers for Winter 2021 - Email academic@ccss.carleton.ca if you have a - Prof Social topic you’d like to do a talk on - This Friday (Nov 13) at 12 noon - Check emails/social media for Zoom invitation!
Director of Social Online Social Events Upcoming - WoA Speed Friending - Anime Night (Voting, discord hosted) - Gaming Nights - CS-Themed Jackbox Quiplash - WoA General Gaming Night - Keep Talking and Nobody Explodes - WoA Board Game Night - First Year Week - Horror Game Night - Intro to CS Hackathons - Movie Nights (Fright Night) - Project Expo - Voting System - Speed Friending Round 2 - Social Media contests - Halloween Costume Contest - Scavenger Hunt - CS Horror Stories
Director of Inclusion while also.. ● addressing inclusivity & diversity Fall Semester within the CS community at Carleton ● working closely with the SCS to September ensure student voices are heard and ● From Faraway - International Students Panel to improve CS student experience ● CS Clubs & Societies Info Sessions x2 ● taking action steps based on the SCS October and event feedback forms ● CCSS Volunteer Opportunities ● working with the BoD and volunteers November to better serve the student body ● Equity and Inclusivity Workshop ● collaborating with other clubs & ● Herzberg Lecture - Student Event societies on various initiatives ● Discussion Sessions x2 ● society representative in SciSoc December ● Discussion Session
Director of Inclusion while also.. ● addressing inclusivity & diversity Winter Semester within the CS community at Carleton ● working closely with the SCS to ● Consistent discussion sessions ensure student voices are heard and ● Collaboration with other clubs and societies, to improve CS student experience such as WiCS, WISE, CSES, Technolgap, ● taking action steps based on the SCS etc. on a variety of initiatives/activities and event feedback forms ● More talks and workshops from industry ● working with the BoD and volunteers professionals and tech companies to better serve the student body ● Mental health and wellness events ● collaborating with other clubs & societies on various initiatives ● Lunch & Learns ● society representative in SciSoc ● Community events (high schools, senior homes, non-profit organizations, etc.)
First-Year Representatives Zara Ali Milo Goodfellow ● Weekly Discord Chill Nights ● Mini hackathons: ○ Game nights (League of Legends, Among Us, ● Short: 2 or so hours. Minecraft, Genshin), anime/movie watch ● Done over the CCSS discord server. parties, chess tournaments, etc. ● First happening on the 29th of November! ● Study/Work Sessions Space ● Interdisciplinary hackathons: ○ Hosting study/work periods on Discord ● Large: One weekend. ○ Potentially opening up a study voice channel. ● Done over the CCSS discord server. ● Students from computer science and another ● Presentations/Talks for First-Years: discipline join together to create a project ○ Monthly involving their fields of study. ○ Vote from a set of topics ● ● Holiday movie night (December) ● Working with Milo to ensure that communication ● A CCSS Discord event where students watch and engagement with first-years is a priority for holiday movies as a group. the CCSS!
Communications Officers ● Facebook → event pages! ● Instagram → interaction & reminders ● Discord → come hang out! ● Slack → announcements ● Content Creation Committee → blog and a digital magazine!
Finances How CCSS Finances work ➢ - We submit plan to SCS, they approve expenses - Normally 90% of our expenses are on events - Food - Bookings - Etc. - Other 10% is for emergencies, lounge restock etc. CCSS Finances in 2020 ➢ - Expenses Breakdown for 2020-2021 - Current Expenses Total: $195.00 - Events ( very epic finance stock image ) - Gift Cards & CCSS Merch - Recurring Bank Fees - $4.95 / Month
Development Projects ➢ ○ CCSS Website ○ Discrete Math Center ○ Code Challenge App ○ Discord / Slack Bots Volunteers ➢ ○ If any of these interests you, ■ matthew.macraebovell@ccss.carleton.ca
Proposed Changes to the Constitution ● Change: names of BoD positions ○ Treasurer -> Director of Finance ○ Director of Inclusion -> Director of Community ● Addition: elected officers vs appointed officers ● Removal: emergency election (already covered in electoral code) ● Addition: resignation of a BoD officer ● Addition: impeachment of a BoD officer ● Addition: appointment of an interim replacement BoD officer ● Change: minor alterations to wording to make things clearer while preserving the same meaning Proposed CCSS Constitution (November 2020)
CUSEC Ticket Raffle
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