Facility Use Presentation Board of Education November 13, 2019
Facility Use Request process • Process for Facility Use Request • Applications are available on the district website or at the District Office in Business Services • All completed applications are submitted to Business Services at the District Office. • Staff will review each application to ensure that all necessary information and proof of insurance has been provided. Temple City Unified School District must be named as “additional insured” on the insurance. • Based on information provided, projected fees will be calculated. • The organization will be contacted and made aware of the fees. • If the organization accepts the fees, the application will be forwarded to the site for review against the site calendar. • Once reviewed by the site, the organization will be contacted and informed of status.
Costs to be recovered by fees • Maintenance of facilities • Gym floors • Sport fields • Pool • Grounds • Repairs • Utilities • Liability Insurance • Custodial expenses • The labor contract requires a minimum of 2 hours
Why we need to charge fees? • To offset costs related to maintaining district facilities • There are few situations allowing school districts to charge fees to offset expense. • All districts have facility use fees.
Groups using district facilities Camellia Festival Diamond Trained Baseball Academy • • STARS Club PTA • • Temple City National Little League FC Golden State • • AA Academy Denise Galvan • • AYSO Good News Club • • Scouts Hit One Deep • • Chess Masters – ASEP So Cal, Inc. J & R Education • • Cal Tech Masters Swim Team Los Angeles County Vote Center • • Los Angeles County Sheriff’s Department – Temple Stadt Der Rosen Volkswagen Klub of Pasadena • • VIDA Academy R. Slaymaker/Tennis • Mosaic Church • San Gabriel Valley Seals • Sapphire Dance & Fitness Studio • Temple City Parks and Recreation, basketball, softball • STEMbots Robotics – ASEP So Cal, Inc. • STARS Club • Tree of Life International Education • Woman’s Club of Temple City • TECC Academy •
Facilities Used • Elementary campuses • Secondary campuses • Classrooms • Classrooms • Cafeteria • Sports fields • Library • Gym • Lunch shelter • Library • Playgrounds • Lunch shelter • Restrooms • Parking lots • Restrooms • District Office • Parking lots • Meeting spaces
Temple City Unified School District Facility Use Permit Acknowledgement of Rules and Regulations • No smoking permitted at any sites • No animals allowed on any site • Trash must be picked and put in trash cans before leaving the site • Parents, volunteer and family members must remain in area of play • No alterations, of any kind, may be made to the site • No climbing on building, fences, roofs or other facilities not intended for climbing • Vandalism and/or damage to the site, of any sort will not be tolerated and may result in a back charge. • Facilities may not be subcontracted. • Sites will not be available during school hours Failure to adhere to the above listed Rules and Regulations will result in suspension and/or revocation of the Facility Use Permit. Print Name Title Signature Date
Senate Bill No. 1404 Civic Center Act • Legislative Intent – Economic Impact • The ability of school districts to maintain their facilities and grounds has been jeopardized due to severe budget cuts in recent years and the current economic climate in which school districts now operate. • The benefits of the Act include a mechanism by which school districts may recover costs related to the depreciation of school facilities, for the use of those facilities by non-school district users. New use fees collected as capital direct costs will contribute to the school facilities and grounds, such that they continue to exist in a condition of good repair that serves the school community. • California Ed. Code 38130 • Enacted in 1917 • Provided the legal basis for the provision of school facilities as civic centers • Provided school districts with guidelines for charging usage fees
• Amended in 2014 • States that “Every public school facility is considered a civic center where citizens, school-community councils and clubs as well as senior, recreation, education, political, artistic and other organizations may meet. The school district may grant the use of school facilities and grounds upon certain terms and conditions deemed proper by the governing board and subject to specified limitations, requirements, and restrictions set forth within law.” • The benefit of the Act includes a mechanism by which school districts may recover costs related to the depreciation of school facilities, for the use of those facilities by non-school district users. New use fees collected as capital direct costs will contribute to the school district’s cost to maintain repair, restore and refurbish school facilities and grounds, such that they continue to exist in a condition of good repair that serves the school and community.
Three Main Categories of Usage Fees 38130 outlines three main examples of fee classifications: • Group 1 applies to group meetings whose primary purpose and activities are in direct support of school and/or TCUSD programs. • Girl Scouts, Boy Scouts, Camp Fire USA, YMCA, PTA, school foundations, booster clubs, recognized employee • organizations/associations, civic and religious organizations that promote school activities and governmental agencies subject to the District’s discretion. Group II applies to non-profit organizations or churches that arrange for and supervise sports league activities for youth – as well as • other non-profit/fundraising groups whose activities are not directly beneficial to TCUSD youth or school activities. Examples include organized youth sports leagues, “other” non-profits and fundraising groups. Group III applies to for profit events where admission fees are charged or contributions are solicited and the net receipts are not • expended for the welfare of the pupils of TCUSD or charitable purposes. Examples include adult activities/sports leagues, commercial entertainment groups etc. 38134 (a) • The governing board of a school district shall authorize the use of school facilities or grounds under its control by a nonprofit • organizations, and clubs or associations organized to promote youth and school activities. 38134 (c) • The governing board of any school district may charge an amount not to exceed its direct costs for use of its school facilities by • any entity, including religious organization or church, that arranges for and supervises sports league activities for youth. 38134 (e) • In the case of entertainment or meetings where admission fees are charged or contributions are solicited and the net receipts are • not expended for the welfare of the pupils of the school district or for charitable purposes, a charge shall be levied for the use of school facilities or grounds which charge shall be equal to fair rental value.
Board policy related to Facilities Use • Board Policy 1330 was updated and adopted by the Board on June 15, 2016. The board policy addresses the adoption of a comprehensive schedule of fees for use of facilities. In addition, the board policy states that the Board will grant use of facilities and/or grounds without charge to school-related organizations whose activities directly relate to or benefits the District Schools. Other organizations will be charged under the Civic Center Act.
Next steps • Prepare a new facility use study to comply with the three categories of pricing as defined in the California Civic Center Act. • Update request for facility use process. • Training organizations and staff regarding process. • Develop a flowchart detailing the process.
Storage at TCHS Board Presentation November 13, 2019
Detail of storage use • Baseball snack bar Bin 1 and 2 • Grad Nite Shed 1, Bin 5, 6, 7, 8 and 10 • Football Bin 3 • Emergency supplies Bin 4/4a • Track Shed 2 • Performing Arts Bin 11, 12, 13 • Irrigation supplies Bin 9 • Facility Services Shed 1 (shared)
Summary of findings • Met with site administration to walk and review all storage at TCHS. • Storage is not sufficient to meet the needs for site programs. • Physical Education equipment • Softball • Tennis • Track • Additional shelving and storage solutions will be added as needed by individual teams/groups related to student team needs.
Proposal • Propose installing an additional shed for storage of Facility Services equipment and supplies. • Supplies store on site rather than at shop • make shed 1 available to Grad Nite for work parties etc. • shed 1 is not large enough to accommodate the needs of both groups. • Estimated cost of storage shed: Concrete $ 19,000 Shed 32,000 Total $ 51,000
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