EXETER TOWNSHIP 2020 Budget Department Presentations September 17, - PowerPoint PPT Presentation

EXETER TOWNSHIP 2020 Budget Department Presentations September 17, 2019

Mission Statement The Highway Department is committed to providing the highest quality of service, road maintenance, and advancement of our infrastructure. The department focuses on fiscal responsibility and dedication to a job done correctly, safely, and professionally; while Highway being able to quickly deal with daily unforeseen problems and tasks. Department Personnel • Highway - 10 full-time employees, including Superintendent & Asst Superintendent, and 6 seasonal workers • Vehicle Maintenance - Fleet Manager & a mechanic 2

2019 Highlights  Completed major milling and paving program in Lorane Orchards & DeMoss/Gibraltar Roads  Made major site improvements to Pineland Park including tree and stump removal at the front of the property, removal of the sand volleyball court, and beginning of the regrading process of the tot lot  Completed the Lorane Park walking trail  Repaired Lorane Park tennis nets bases  Removed play piece at Happy Landings in Community Park  Clearing of the Mountain Park hockey rink area with a sealcoat of the surface  Dealt with flooding issues due to frequent heavy rain storms  Started a catch basin repair program  Replaced or repaired many storm laterals  Provided support for the recreation department events  Provided a liaison for the Perkiomen Avenue projects  Mowed roads, retention ponds, and sewer right of ways  Basic road maintenance; potholes, trees and signs 3

Gibraltar & DeMoss Roads 4

Lorane Hollow Walking Trail 5

2020 Goals Parks • Complete grading and storm work for Pineland Park • Clean up vegetation and trees at Mountain Park recreation area • Maintenance of baseball field at various parks • Mulch all playgrounds • Tracking of park cleaning & maintenance utilizing computerized tablets Reiffton Streetlight Project • Start next phase of streetlight project Highway Administration • Increase job related training for personnel 6

2020 Goals (cont’d) MS4 • Catch basin riser replacements • Galvanized pipe replacement on Romig Road • Galvanized lateral replacement on Loder Road • Galvanized lateral replacement on Oley Line Road • Use of computer tablets to track catch basin and outfall cleaning Trout Run Brush Depot • Contractor to machine sift existing dirt to create over 200 yards of useable soil for projects 7

2020 Paving Projects Street Tons Cost Mountain Ct 200 $ 12,000 Hartman Rd 700 $ 42,000 Vista Ln 130 $ 7,800 Brimway Ln 620 $ 37,200 Vally View 220 $ 13,200 Meadow Ln 160 $ 9,600 E 35th st 220 $ 13,200 Reiff Place 150 $ 9,000 Hearthstone Ct. 300 $ 18,000 Reiff Place 900 $ 54,000 Hearthstone dr. 110 $ 6,600 Lincoln Rd. 1,327 $ 82,600 Fairview Chapel Rd 400 $ 12,000 Oley Tpk Rd. 170 $ 10,200 Spruce Ave. 300 $ 18,000 Fox Run 1,000 $ 60,000 SUBTOTAL 6,907 $ 405,400 Oil & Chip Double Coat Moyer Road $ 24,619 Wegman Road $ 32,049 Hartman Road $ 45,332 Sadowski Drive $ 13,600 SUBTOTAL $ 115,600 Labor and Equipment Cost Milling Cost $ 40,000 Paver w/ 5 people $ 80,000 Flagging $ 10,000 Traffic light Cameras $ 80,000 Tac Coat $ 4,000 SUBTOTAL $ 214,000 8 TOTAL PAVING PROGRAM $ 735,000

Highway Expenses 2017 2018 2019 2019 % 2020 % 2021 % 2022 % Actual Actual Budget Projected Change Proposed Change Proposed Change Proposed Change $ 1,837,703 $ 1,853,977 $ 1,869,145 $ 1,994,373 8% HIGHWAY $ 2,136,545 7% $ 2,161,867 1% $ 2,195,366 2% 199,221 163,424 153,701 209,561 28% 01300430 - HWY Administration 289,544 38% 292,210 1% 298,879 2% 154,214 166,646 112,014 184,249 11% 01300409 - HWY Building Maintenance 136,941 -26% 139,984 2% 143,069 2% 54,876 49,950 87,656 70,098 40% 01300426 - HWY Leaf Collection 72,046 3% 73,977 3% 75,970 3% 60,954 77,165 95,156 170,951 122% 01300432 - HWY Winter Weather Maint 169,859 -1% 174,210 3% 178,679 3% 58,727 41,135 72,039 59,586 45% 01300433 - HWY Traffic Safety Maint 76,311 28% 78,028 2% 79,785 2% 628,119 673,526 644,550 648,058 -4% 01300438 - HWY Road Maintenance 725,381 12% 739,373 2% 753,632 2% 96,489 67,729 118,584 66,283 -2% 01300531 - HWY Paving 77,926 18% 80,121 3% 82,380 3% 239,600 284,760 346,781 331,163 16% 01300532 - HWY Vehicle Maintenance 389,197 18% 379,691 -2% 375,967 -1% 18,736 14,884 37,289 45,050 203% 01300533 - HWY MS4 Compliance 41,208 -9% 42,266 3% 43,354 3% 72,788 5,167 16,773 10,216 98% 01300534 - HWY RCC Maint 20,308 99% 20,841 3% 21,389 3% 119,257 247,064 130,700 130,229 -47% 01300535 - HWY Park Maintenance 75,019 -42% 77,156 3% 79,355 3% 134,722 62,526 53,900 68,930 10% 01300536 - HWY Brush Depository 62,804 -9% 64,010 2% 62,906 -2% • Realigned park maintenance utilities and expenses from HWY Building Maintenance & HWY Park Maintenance to REC Park Maintenance 9

Fleet Management 10

2019 Highlights • Reviewed and realigned vehicles to ensure best utilization of current fleet • Created Fleet Maintenance Work Order system to record work performed on equipment • Created CDL documentation tracking spreadsheet • Fuel savings of $2,358 (1,123 gallons) due to implementation of “NO EXCESSIVE IDLING” policy • Reviewed and updated employee access in fuel management system • Managed purchase of • Police K9 SUV • 2019 Mack 10-Ton Dump Truck which replaces older 2002 Mack (utilizing recycling grant funding) • 2019 Ford F550 Dump Truck (recycling grant funding) • Evaluated and prioritized RCC equipment repairs • Updated CDL driver list with PSATS • Responsible for oversight of Drug & Alcohol Testing for CDL & non-CDL employees • Evaluated fleet to determine equipment past useful life • Liaison with Fire Department 11

2020 Goals • Implement fleet management software to record & analyze vehicle performance data, reduce vehicle operating costs (i.e. fuel economy), and planned maintenance schedules • Set guidelines for fleet vehicle purchasing and disposal • Implement a new equipment replacement program 12

Mission Statement Exeter Township Engineering Department is responsible for the administration and enforcement of the Township’s zoning, planning, building, fire, and quality of life codes. Engineering Personnel • 3 full-time employees including Code Department Enforcement/Zoning Officer, Code Administration Officer, and the Engineering Secretary • Duties of the Building Code Enforcement Official are outsourced • Additional services provided by the Engineering Department are outsourced to third party engineering firms 13

2019 Highlights Administration • Oversee & monitor engineering consultants • Scan property & subdivision data into SharePoint • Hired a Code Administration/Enforcement Officer • Processed 1188 Permits/$177,000 Revenue to date, 2018 total was 1101 Permits • Calculated updates for 2020 Fee Schedule • Interviewed GIS & permitting software companies Zoning & Planning • Completed several updates to Zoning and SALDO • Completed Trout Run Master Plan • RFP for Daniel Boone Homestead Masterplan • Process Land Development and Subdivision plans • Board adopted: • NVO Zoning District • Flex Industrial Zoning District • Amendments to Rural Conservation & Rural Zoning Districts • Updated Environmental Performance Standards MS4 • Conducted annual outfall inspections • Complete engineering design for Phase 1 of pollutant reduction plan 14

2020 Goals Administration • Expand type & volume of data entered into GIS system • Consultant identified to implement multi-year GIS improvement plan • Implement updated code/permitting software • Continue scanning of property & subdivision data into SharePoint Zoning & Planning • Continue updates to Zoning Ordinance and SALDO • Develop Master Plan for Daniel Boone Homestead MS4 • Maintain all GIS information relating to MS4 • Perform annual outfall inspections • Complete construction of Phase 1 of PRP 15