European Green Leaf Award 2018 The supportingroleof the Secretariat - PowerPoint PPT Presentation

European Green Leaf Award 2018 The supportingroleof the Secretariat

 Patrick Lefèbvre, Project Director The EGL  Ilka Neumann, Project Manager  Ralf Tinga, Communications Officer Secretariat  Nathan Brettschneider, web editor  Nancy Lukombe, Secretariat

By email: info@europeangreenleaf.eu By telephone: +32 (0)2.340.30.64 How to +32 (0)2.663.30.47 reach us? Offices located at PRACSIS sprl Avenue H. Debroux 44, B-1160 Brussels (Belgium)

1 - Communications Key Roles 2 – Follow-up of the application process

Communications  EGL website section  Social media communication channels  Promoting the European Green Leaf Award at events  Dissemination of news articles  Production of promotional material

EGL Website http://ec.europa.eu/environment/europeangreencapital/europeangreenleaf/index.html • Introduction to EGL • 2017 finalists • 2015 winners • Who can apply? • Benefits of EGL • Application process • Evaluation process • Key Dates

http://ec.europa.eu/environment/europeangreencapital/europ eangreenleaf/2015-european-green-leaf-applicant- cities/index.html EGL 2015 winningCities Access application forms from winning cities

http://ec.europa.eu/environment/europeangreencapital/press- communications/egl-publications/index.html Competition Reporting:  Technical Assessment Reports EGL  Jury Report Publications  Good Practice Report  Application Form  Guidance Note

News Stories

Social Media Twitter: @EU_GreenCapital Facebook: EuropeanGreenCapitalAward YouTube: EGC Secretariat Flickr: European Green Capital

Events

Promotional material • Promotional flyer (‘Will your city be the next European Green Leaf ?’ • Winning city brochures

Follow-up of the application process  Helpdesk during application period  Eligibility check  Organisation of technical expert assessment  Reporting

Management of online application portal Sending of documentation Helpdesk Assisting cities with the submission of applications via CIRCABC Answering of questions

 Is a city eligible?  Mayoral declaration signed?  All parts of the application completed?  Limitations (word count, n° of graphs and images) respected?  Application submitted on time? Eligibility _______________________________________________________ What next? Confirmation of receipt; acceptance Transfer of all eligible applications to the expert panel Publication of applicant city press release Distribution of ‘ Applicant city’ logo

 Organisation of one EGL expert meeting  Compilation of evaluation data  Management of annual revision of application documents How do experts evaluate applications?  Experts work in pairs (12 experts, 6 categories) Technical  Each expert reads at least assessment  Introduction  Topic area (s)he is responsible for  Good practices  Before expert meeting: draft comments, rankings and good practice suggestions  Ranking rather than scoring  Presentation, discussion and finalisation during expert meeting  Decision on finalist cities

 Technical Assessment Report  Good Practice Report Reporting  Background Research Report  Jury Report

Published when finalists are announced Includes: • Ranking per topic area • Expert comments per topic area Technical Dissemination: • Report on Finalists is published on website Assessment • Non-shortlisted cities receive their individual city report (not public) Report Climate change Quality of air & and energy Biodiversity the acoustic Waste & green Water performance Mobility and land use environment economy management Cornellà de 2 4 2 1 2 2 Llobregat Galway 8 1 1 3 3 3 Mikkeli 1 3 3 2 1 1

 Includes good practices from all applicant cities  2-3 examples per topic area  Good practices regarding: Good Practice  Technical developments Report  Awareness raising & education  Citizen involvement  Creation of green jobs  …  Dissemination via website, social media, at events

Internal document listing for all finalists:  Ongoing infringement cases of EU legislation  Complaints, petitions etc indicating environmental controversies  Online sources supporting candidacy or green initiatives – documenting city’s environmental engagement Background How is research done?  European Commission services (legal check) Research  Complaints received by the Secretariat Report  Monitoring and keyword research of online sources in English and national language  Document submitted to jury members, together withTechnical Assessment Report

Finalist Cities are invited to give a presentation to the jury  WHEN? Just before the Awards Ceremony (June 2017)  WHERE? In the European Green Capital (2017: Essen) - tbc Evaluation criteria – European Green Leaf Award 1) The city’s overall commitment, strategy and enthusiasm. Jury Meeting 2) The city’s efforts to communicate to citizens and citizens’ and Report engagement in environmental activities. 3) The city’s potential to act as a ‘green ambassador’, promoting good practice and spreading the EGL concept further.  Presentation and Q&A session  Jury Report (announcing the winner and listing strong points of all finalists) is drafted by the Secretariat and published on the website.

Mayoral Declaration  Declaration signed by the mayor or highest ranking city authority representative  By signing the declaration, you accept the Terms & Conditions of the Awards.

European Green LeafApplication Form Application Form composed of:  Part A: Introduction  Part B: Topic Areas  Part C: Good Practices

Part A: City Introduction and Context • First impression of your application • Read by ALL experts IMPORTANT to include: • Statistical data • Which geographic or historic factors have a major impact on the environment? • Recent trends (last 5-10 years)

Part B: Topic Areas  Climate Change and Energy Performance  Mobility  Biodiversity and Land Use  Quality of Air and the Acoustic Environment  Waste Management and Circular Economy  Water and Wastewater Management

 Major part of the application form  Used for expert ranking  Topic Areas are often a combination of two areas, i.e. ‘Water’ and ‘Wastewater’ B : Topic Areas Management: It is crucial to address both in your application!  Failure to address may result in lower ranking.  Per topic area, 900 words and 6 graphics/ images

Part C: Good Practices  Good practices are not taken into account for technical ranking. All relevant information should therefore also be mentioned in Section B!  Select (up to) three good practices  IndicateTopic Area(s) for each good practice  Provide pictures (graphs, tables, images)  Describe objectives, target groups, time frame  List concrete results (i.e. number of jobs generated, number of participants to an event, amount of savings made, …)  Provide links for further information, if available  If good practice(s) selected, you may be contacted by the Secretariat for further information.

Format of your application  Applications should be submitted in English.  All information shall be included in the application form: No appendices containing additional text will be accepted.  Graphics, images, tables etc to be contained within the body of text.  All graphics etc must be individually labelled and referenced. (This is not taken into account for the word limitation.)  Make sure images and graphics are of high quality.  Application forms must be submitted as one word document.

Where and how to start an application process? 1. Detailed study of application form and guidance note; contact the Secretariat in case of questions 2. Team building and planning: One team member to have document control 3. Completion phase 4. Checking, translation/ proofreading 5. Submission

Concrete Steps – How to apply? 1. Register your interest via the online portal: http://www.euconf.eu/egc-egl-application/ 2. You will receive per email: supporting documentation, the mayoral declaration form and application form in word format. 3. The Secretariat will help you to open your city dossier on the European Commission’s CIRCABC Forum. 4. Submit your mayoral declaration as soon as it is signed. Your application is NOT valid without a signed mayoral declaration. 5. Submit your application as one single word document BEFORE 3 NOVEMBER 2016 at 4.00 p.m. 6. In case of doubt at any time, contact the Secretariat: info@europeangreenleaf.eu

The road to success … (1)  Carefully read the application form and guidance note, before organising your work.  Get inspiration from supporting documentation (i.e. application forms of previous winners, videos, good practice reports).  Make full use of the given limits of words, graphs and images! Structure your answer before drafting; concentrate on the most relevant information.  Make full use of the good practices, this is likely to increase your city’s visibility (via the Good Practice Report).  If you re-apply: Carefully read the expert comments of yourTechnicalAssessment Report, think how negative comments can be addressed.  Allow plenty of time to complete your application.