EU FUNDS UNIT CAROLE SULLIVAN DEPARTMENT OF JUSTICE AND EQUALITY 2016 Calls for Proposals ESF PEIL 2.7 and 2.9
CONTENT • Set-Up of EU Funds Unit • 2016 Call for Proposals • Documentation • Management of Process • Appraisal Process • Approved Projects • Next Steps
SET-UP OF EU FUNDS UNIT • Established Q2 2016 • Budget, premises established – Equality and Integration Division • Joint Beneficiary with Gender Equality and Office for the Promotion of Migrant Integration • PO, AP, HEO and EO brought onto team • External Support brought on board (October 2016) following procurement process • KOSI Corporation was successful, and 2 Contractors recruited
2016 CALL FOR PROPOSALS • Three separate Calls for Proposals issued September 2016 • Asylum, Migration Integration Fund - € 4.5m over 3 years • Min Project size € 200k – 75% AMIF funded, balance Project co-funding • ESF PEIL 2.7 Integration and Employment of Migrants - € 3.3m over 4 years • Min Project size € 250k, 50% ESF funded, 50% National Funding • ESF PEIL 2.9 Gender Equality - € 5.5m over 3 years • € 4.5m for Women Returning to the Workplace projects • € 1m Women Entrepreneurship projects • Min project size € 200k, 50% ESF Funded, 50% National Funding
ACTIVITY IMPLEMENTATION PLAN ESF PEIL 2.7 Integration and Employment of Migrants • Aimed at legally resident migrants experiencing barriers to participation and employment because of language difficulties, lack of training or social exclusion • To implement a programme to increase employment possibilities….through comprehensive employment programme…include language training around the workplace, social skills training and mentoring
ACTIVITY IMPLEMENTATION PLAN ESF PEIL 2.9 Gender Equality • Women Returning to the Workplace – to develop and deliver one or more training modules to offer self- developmental training in employment related skills on a part-time basis • Aimed at women detached from the labour market – not in paid employment but not registered as unemployed • Women’s Entrepreneurship - to develop and deliver intervention aimed at addressing the gender gap in entrepreneurial activity through targeted supports
NATIONAL POLICY CONTEXT RECENT DEVELOPMENTS
2016 CALL FOR PROPOSALS - DOCUMENTATION • Standardised Information and Guidance for Applicants Documents* • Standardised Application Forms* • Project Proposal • Project Budget • Helpline/e-mail set up to support applicants • FAQs published on Department web-site • Proactive Communications Strategy – print and social media, NGO networks *Standardised where possible. Some minor variation required due to differing features and terms
CALL FOR PROPOSALS – MANAGEMENT OF PROCESS • Document Management System designed and outline structure established EU Funds Unit Summary Query Handling Metrics • Detailed Process Documents prepared for Overview Topics Number Total Queries Rec'd 117 Responses 117 100% Project Eligibility criteria 31 • Query Handling (including metrics) Total Phone 32 Phone 32 100% Clarification of cost headings 22 Total E-Mail 85 E-Mail 85 100% Eligibility outside EU 10 Matching Funding 12 • Application Registration 1. Response within 3 Days Seeking documentation 13 Avg Response Days Percentage Compliance One organisation lead >1 project 2 • Initial Completeness Check Other 27 Total 0.4 Days Total 97% Total 117 Phone 0.0 Days Phone 100% • Project Appraisal E-Mail 0.5 Days E-Mail 96% Query by Fund Number PEIL 2.9 GE 19 2. Included in FAQ PEIL 2.7 IEM 17 Yes 20% AMIF 42 No 80% All 39 Total 117 • ‘Dummy Run’ using fictional application • Designed to test robustness of processes, and • Calibrate the assessment between appraisers
APPRAISAL PROCESS • Each Application assessed by one EU Funds Co-Ordinator ESF 2.9 GE ESF 2.9 GE AMIF* ESF 2.7 IEM (Strand A) (Strand B) • Then Moderated by second team member No of Applications 45 27 30 22 Total Amount Sought € 11,654,137 € 16,764,802 € 10,844,279 € 6,238,956 • Team Moderation of all projects to be Total for Projects meeting 65 minimum € 6,608,912 € 7,512,626 € 5,514,290 € 3,867,120 recommended for approval, plus ‘near misses ’ Total Amount Approved € 4,509,225 € 3,288,498 € 4,045,869 € 1,169,012 No of Projects approved 20 5 14 4 • All Team moderated projects presented to *Includes both Crosscare Projects as separate projects Appraisal Committee Appraisal Committee consisted of EU Funds team, • Department specialist, external specialist and KOSI Representative
APPRAISAL PROCESS - TOOLS Evaluation Matrix for ESF PEIL 2.9 Gender Equality Strand A (Women Returning to the Workforce) Section 1. Applicant Information ‘Semi - automated’ matrix used to assess Y Applicant Organisation: Total Project Cost Costs within guidelines? Y/N projects, intended to Project Name: Grant Amount sought: Grant within guideline? Y/N Y Section 2. Scoring Matrix (see individual sheets for each Scoring Criterion) Demonstrate compliance with Fund No. Scoring Criterion Marks Available Recommended Score Comments rules Strong need evident. Planned activities likely to improve services and address unmet needs of women detached from the labour market. Targets clear, attainable and measurable. Activities likely to deliver good outcomes for participants. Target participants fit with Specific Objective 1 Strength of Proposal 30 26 Assess each criterion (and sub- and Target Persons set out in CFP. Objectives clearly set out. Project clearly addresses ESF horizontal themes. criterion) consistently and fairly Applicant has strong evidence of working closely with women detached from the labour market. Applicant has delivered many similar/comparable activities. Strong evidence of governance and 2 Capacity of applicant 30 27 Provide standardised commentary financial viability. Strong evidence of capacity to manage the funding properly. Applicant demonstrates strong capacity to collect, maintain and report monitoring information. linked to the assessment Strong evidence presented that project is aligned with national policies. No duplication of efforts 3 Strategic Fit 10 8 with other projects in this area. Strong alignment of this project with others in this area. This summary Appraisal document was Proposed spend delivers strong outputs. Budget is clear and well-presented. Costs are good value shared with the Applicant as feedback compared with market norms. Overhead costs are highly reasonable. Costs are realistic and 4 Value for Money 30 27 relevant. on our assessment of their project. Proposal meets minimum "Capacity of Applicant" score of 20. Proposal meets minimum target Total 100 88 overall score of 65.
APPROVED PROJECTS ESF PEIL 2.9 Gender Equality (Strand A) ESF PEIL 2.7 Integration & Employment of Migrants Grant Project Name Grant Amount Project Name Amount IEM 11 Business in the Community € 1,925,000 GE 46 Ballyhoura Development CLG € 316,552 IEM 17 New Communities Partnership € 329,045 GE 25 North East & West Kerry Development € 274,324 IEM 06 County Kilkenny Leadership Partners € 357,350 GE 08 People 1st € 599,518 IEM 20 Cultúr Celebrating Diversity Ltd € 327,103 GE 40 Equal Ireland € 242,643 IEM 16 Seetec € 350,000 GE 21 IRD Duhallow € 289,059 GE 34 Cavan Monaghan ETB € 199,667 Total € 3,288,498 GE 16 Westmeath Community Development L € 292,500 ESF PEIL 2.9 Gender Equality (Strand B) GE 52 St. Catherine's Community Services Cen € 303,560 Grant GE 12 Southside Partnership € 334,000 Project Name Amount GE 01 South East Training and Education Centr € 213,004 GE 07 PARTAS € 278,405 GE 09 Ruhama € 238,575 GE 14 GMIT € 311,721 GE 18 NCCWN € 250,000 GE 32 SECAD (South & East Cork € 299,794 GE 29 Cork City Partnership € 202,467 GE 39 Migrant Rights Centre Ire € 279,092 GE 43 One Family € 290,000 Total € 1,169,012 Total € 4,045,869
PROJECT LOCATIONS • Projects are located throughout Ireland • [Note that this map includes AMIF projects] • Significant concentration of projects in Dublin area • Although note that a number of Dublin-based projects have National coverage
NEXT STEPS • Contracting Process largely complete • The Project’s Quarterly Targets, both operational and financial, are ‘baked in’ to the grant agreements • Many projects underway, and initial payments authorised • Quarterly Reporting • Projects are required to submit quarterly reports to EU Funds Unit • Quarterly Operating Report , detailing performance against Plan • Quarterly Financial Report , showing actual costs against Budget • Participant Tracking Form showing profile of participants in line with common output and result indictors (Annex 1) • EU Funds Unit moving to Control Phase • Detailed operating guidelines issued to all projects • EU Funds Co-ordinators to review performance of project delivery, adherence to budget and fund criteria • Using standardised templates, customised for each project • Mixture of desk-based and On-the-Spot reviews • Design of Programme ‘Dashboard’ reporting underway
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