Enterprise Resource Planning Faculty Senate – July 9, 2020 7/9/2020 1
What is UCF ERP today? • Financials • Human Resource Management • Student Records • myUCF Portal • Reporting
What is UCF ERP today? HR Systems Payroll Systems Student Systems Reporting & Analytics Financial Tracking & Management PeopleSoft PeopleSoft PeopleSoft PeopleSoft PeopleSoft Gideon Taylor DataMart Great Plains PayCor PageUp Quickbooks PegasusPath Aurora Service Now Kronos NetSuite eAwards Paris SDES BPS HR Oasis PEO Faculty Promotion & Great Signature Faculty Activity Gideon Taylor Tenure Crystal Reports ABM EAB Advising Think HR Blackbaud College Schedule Handshake Microsoft Excel * Google Sheets * Document Management Point of Sales Key ViewStar CounterPoint Subset of systems which may be reduced in LaserFiche Authorize.Net usage or absorbed by Cloud ERP applications Under consideration for scope inclusion Hyland OCR/IT PayPal PeopleSoft BlueFin * Will not be replaced by ERP
Why Invest in a new ERP? • Provide better financial accountability and transparency • Advance operational effectiveness and efficiencies • Elevate compliance and controls • Single system for all • Modernize and build for the future • Oracle end-of-support for PeopleSoft
High-Level Timeline Fiscal Year FY21 FY22 FY23 FY24 FY25 Cloud Software Vendor Selection Phase 1: ERP Cloud Implementation Phase 2: Student Implementation & Retrofits Reporting & Analytics Assumptions • Phase 1 begins October / November 2020 with a 24-month implementation • Phase 2 will require confirmation of resources, timeline prior to kick-off in January 2023 • Reporting & Analytics will consist of two phases: • Phase 1 – reporting for financial, research, student and human capital management • Phase 2 – reporting for student systems Post Go-Live Support Period
Mon Monito itor r erp.it.ucf.edu erp.it.ucf.edu for for pr proj ojec ect updat t updates es
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