EMPOWER PEOPLE. IMPROVE LIVES. INSPIRE SUCCESS. NORTH DAKOTA - PowerPoint PPT Presentation

EMPOWER PEOPLE. IMPROVE LIVES. INSPIRE SUCCESS.

NORTH DAKOTA PROJECT TEAM Parcel Advisory Board Lisa Guenther Brian Hosek Linda Morris Rory Porth Project Team Lead Project Team Project Sponsor Joseph Stegmiller Bob Nutsch Brian Bieber Terry Traynor Cass County GIS Programs Manager Project Manager (Primary) Project Team Co-Lead Kay Anderson Jake Chaput Jason Horning GIS Specialist Project Manager Billings County Tax & Zoning Director Matthew Fischer Brody Rohlfs Stacey Swanson

APPGEO PROJECT TEAM Parcel Data Automation Principal in Charge Project Manager (Overall & Phase 1) Kate Hickey Michele Giorgianni Bhoopathi Rapolu Ron Schonegg Cyient Project Director of Manager Geospatial Services Parcel Data Research Project Manager (Phase 2) Phase 1 Technical Lead - FME Analyst Steve Wood Brian Coolidge Nate King Additional AppGeo Staff: • FME: Ashley Tardif, Caitlin Schneider • Parcels: Myriam O’Neill Lopez Phase 2 Technical Lead – Parcel SME Analyst Rebecca Talamini

STATEWIDE PARCEL DATASET (SPD) PROJECT BACKGROUND • Diverse and varying business processes within state agencies increasingly rely on property boundary and ownership info to facilitate the fundamental needs such as calculating land value and assisting in contacting the landowner. • Reduce the number of data requests to county providers for parcel data. • Automate processes and applications.

PROJECT VISION North Dakota has an accurate, publicly accessible, maintained, statewide parcel dataset that supports the many North Dakota business needs. Example Use Cases • Property tax evaluations (e.g., Tax Dept., counties) • Siting of power lines, pipelines (e.g., Oil and Gas Division, engineering companies) • Enrollment of state lands into programs (e.g., Game and Fish Dept.) • Managing disease outbreak, pesticide application (e.g., Dept. of Agriculture) • Determining access to land for sampling (e.g., Dept. of Health) • Management of spills (e.g., Dept. of Health, Dept. of Emergency Services)

PROJECT OBJECTIVES • Statewide – Data needs to have complete coverage across the state. The locational need for this data can occur anywhere in the state. • Measurement: At project completion, all 53 counties are contributing data to the statewide dataset • Seamless – One layer for data instead of 53 (one for each county). • Measurement: At project completion, all boundary geographies will be common to one table (layer)

PROJECT OBJECTIVES CONT. • Standardized – Common set of field names and field values. • Measurement: At project completion, a minimum domain of common field values and common field names will exist across the entire data set. • Maintained – Data needs to be updated on a set schedule. • Measurement: At project completion, a regular data update cycle and documented data update workflow process will exist for each county. • Publicly accessible – Data will be available via download and web services. • Measurement: At project completion, data will be publicly available for download and via streaming service from the GIS Hub.

PHASE 1 OVERVIEW

PHASE 2 OVERVIEW

PROJECT COMMUNICATION • Meetings will be a major source of collaboration • Project status meeting will be held biweekly • For additional as-needed meetings, include PMs (as optional at minimum) • Emails and MS Teams chat will be the primary methods of communication in between meetings • Please be sure to include PMs on any task related communications • Microsoft Teams will be the preferred meeting technology • State will create meeting invites with Teams meeting info • SPD Microsoft Team will be the primary project file repository • Records retention • Live collaboration (no sending files back and forth in email)

PROJECT GOVERNANCE • Authority/Responsibility Matrix will be used • Tasks will be issued by Project Managers • Teams should report issues or accomplishments to their PM • Any changes needed will be discussed between the PMs • Significant changes will be discussed between the sponsors

PROJECT MANAGEMENT PLAN • Plan template is provided by State Project Management Office • State team will collaborate with AppGeo team on content • Final plan will be distributed to teams and voted on at project Executive Steering Committee meeting PROJECT MANAGEMENT PLAN MAY INCLUDE

RISK ASSESSMENT Risk Mitigation Strategy Lack of Counties participation (Phase 1) Project plan has multiple built-in communication points (outreach letter, informational webinar, 3 data request follow-ups). If still no participation, they aren't included. Lack of Counties participation (Phase 2) Make contact with counties quickly to develop relationship and come to agreement on expectations Counties unable to provide scanned plat map books (Phase 2) Schedule delays in reviewing data/deliverables (e.g., are very close on the Keep work plan up to date and provide ample heads-up that State schedule) review/feedback period is coming Pilot studies uncover unknown input data issues Discuss issues as soon as they are identified with State Project Managers to develop strategy to address issues or add to out of scope list for change order Lack of consensus or conflicting feedback on deliverables from Counties/State State provides consolidated feedback and ensure no conflicts prior to submitting to AppGeo New out-of-scope requirements are uncovered Maintain a list of potential maintenance support tasks for post final acceptance, or implement change order procedure Project teams are familiar with different technologies Effective communication plan will express preferred technologies. Other technologies used must be documented.

RISK ASSESSMENT CONT. Risk Mitigation Strategy Access to State infrastructure required for AppGeo may be delayed due to Individuals and systems requiring access must be identified early to begin State processes State processes Background checks may not be feasible to obtain in a timely manner due to Start the process early and have a contingency plan to use screensharing COVID-19 pandemic technology as an alternative to direct access to State systems State or County staff become unavailable to the project Make sure roles and timelines are known and shared among the project team. Have additional representatives identified as a back-up to support the role. Assumed Plat Book source for Phase 2 may not be an appropriate source Compare available sources and quickly determine best option. May need to either offer to purchase the right to digitize from the plat book supplier or modify scope/schedule/budget to change approach. Anything else?

KNOWN ISSUES • What are some known issues that are or may impact the project? • Parcel Data Schema is needed in both phases ASAP • Resources at State and County are limited

NEXT STEPS - PHASE 1 • Project teams will work to develop the project management plan • Project Schedule • WBS / WBS Dictionary • Get started on Baseline Assessment (Phase 1) • Build Project Contact List • Set up Project Website • Collaborate/Send Initial Outreach Letter • Prepare for Informational Project Webinar • Prepare Baseline information Survey • Begin review of statewide parcel schema

NEXT STEPS - PHASE 2 • Get started on Counties Kick-off (Phase 2) • Schedule meeting • Invite Counties • Collaborate/Deliver agenda • Prepare for meeting • Define pilot area

FINAL THOUGHTS?