Emergency Preparedness Planning Shane Woodmancy Emergency Management Specialist Bureau of Planning, Training, and Exercise Planning Division Pennsylvania Emergency Management Agency (PEMA)
State Guidance – Title 35 PEMA’s role in Emergency Planning for schools. Title 35 Pa.C.S. Chapter 77 Subchapter B § 7701 Duties concerning disaster prevention. (g) Plans.--Every school district and custodial child care facility, in cooperation with the local Emergency Management Agency and the Pennsylvania Emergency Management Agency, shall develop and implement a comprehensive disaster response and emergency preparedness plan consistent with the guidelines developed by the Pennsylvania Emergency Management Agency and other pertinent State requirements. The plan shall be reviewed annually and modified as necessary. A copy of the plan shall be provided to the county emergency management agency.
State Guidance – PA Code Ch. 10 Other state guidance on School Emergency Planning PA Code Chapter 10. Safe Schools § 10.24. Emergency and nonemergency response and preparedness. Guidance is broken into seven distinct sections, (a) – (g), highlighting steps that schools are required to take as part of their emergency and nonemergency response and preparedness. Section (g) has a list of 11 items that are to be provided to police and fire that are responding to an emergency within the district or the building. References back to Title 35 Pa.C.S. § 7701(g) multiple times.
PEMA’s Roles in School Planning How PEMA helps schools meet Title 35 and Chapter 10 requirements: Provide Emergency Operations Plan Templates Multiple version to fit the needs of the schools School Vital Information Plan (Ch. 10.24 (g)) Provides Functional Annexes Templates Parent-Student Reunification Annex Various School Functional Annexes Coordinate School Planning Courses Federal Emergency Management Agency(FEMA) Courses Commonwealth specific Courses Various Tools for School Planning Pre-Scripted Messages CEM Planner
Emergency Operations Plans Readiness and Emergency Management for Schools(REMS) - Technical Assistance Center Federal Guidance May cover items your school may not need PEMA Emergency Operations Templates Multiple Templates School EOPs District EOP PEMA Vital Information Packet Created with School District of Philadelphia Intended to meet PA Code Ch. 10.24 (g)
School Functional Annexes Parent-Student Reunification Annex School Functional Annexes Evacuation Reverse Evacuation Lock-Down Shelter In Place Safe Cover Drop, Cover, and Hold Hold Students Accounting for All Persons Communications
School Functional Annexes cont. School Functional Annexes - Continued Continuity of Operations Recovery Public Health, Medical, and Mental Health Security Most Annexes Include these School Specific Components Before, During, and After Segments Scripted Public Address Accountments Staff Duties and Responsibilities
School Courses - NIMS FEMA National Incident Management System(NIMS) Independent Study Courses for Key Personnel (baseline): IS-100.c: Introduction to the Incident Command System, ICS 100 IS-200.b: ICS for Single Resources and Initial Action Incidents IS-700.b: An Introduction to the National Incident Management System IS-800.c: National Response Framework, an Introduction Required to complete four courses in order for an individual or organization to be considered NIMS compliant.
School NIMS cont. NIMS Recommended for Incident Managers Baseline courses plus ICS 300: Intermediate Incident Command System for Expanding Incidents (Mobile Course – 3 days) ICS 400: Advanced Incident Command System for Command and General Staff - Complex Incidents (Mobile Course – 2 days) NIMS Recommended for Executive Leaders ICS 402 Incident Command System Overview for Executives and Senior Officials (Mobile Course – 2 hours) IS-700: An Introduction to the National Incident Management System
PEMA NIMS Implementation Strategy - 2017-2022 (Schools) General Personnel Executive Leaders Command Staff Incident Managers Executive Leaders must be Command Staff are personnel Personnel with a leadership role General Personnel are those familiar with the comprehensive assigned to lead any key campus in command (ie: the Incident with any non-command or systems supporting emergency emergency management effort; Commander or IC) during an incident management role in management, even though they they have a specific role within incident emergency preparedness, may not have a designated role the ICS. incident management, or in ICS. They are responsible for response. making financial, administrative, IS-100: Intro to ICS for Schools IS-100: Intro to ICS for Schools IS-100: Intro to ICS for and managerial decisions Schools supporting the school or IHE IS-700: NIMS, an Introduction emergency management program and will likely have high- level responsibilities before and after an incident, as opposed to command responsibilities in the field during an actual event. G-402: Incident Command IS-700: NIMS, an Introduction IS-200: ICS for Single Resources IS-700: NIMS, an System Overview for Executives and Initial Action Incidents Introduction and Senior Officials Recommended : IS-700 IS-200: ICS for Single Resources IS-800: National Response Recommended : IS-200: ICS and Initial Action Incidents Framework: an Introduction for Single Resources and Initial Action Incidents IS-800: National Response ICS-300: Intermediate ICS Framework: an Introduction ICS-300: Intermediate ICS ICS-400: Advanced Incident Command G-364: Multi-Hazard Planning for G-364: Multi-Hazard Planning for Schools Schools
School Planning Courses FEMA All-Hazards Courses E360 Preparing for Emergencies: What Teachers Need To Know (Mobile Course – 3 days) E361 Multi-Hazard Emergency Planning for Schools (Resident Course at EMI – 4 days) E364 Multi-Hazard Emergency Planning for Schools (Mobile Course – 3 days) FEMA Independent Study All-Hazard Courses IS-360: Preparing for Mass Casualty Incidents: A Guide for Schools, Higher Education, and Houses of Worship IS-362.a Multi-Hazard Emergency Planning for Schools
School Planning Courses cont. PEMA Delivered Courses G-235 Emergency Planning (Local delivery – 2 day) P-236 “CEM Planner” Comprehensive Emergency Management Planner (Local delivery – Length Varies) G-300 (ICS) Intermediate Incident Command System(Local delivery – 3 day) G-364: Multi-Hazard Emergency Planning for Schools (Local delivery – 2 day) G-400 (ICS) Advanced Incident Command System(Local delivery – 2 day) G-402 Incident Command System Overview for Executives and Senior Officials (Local delivery – 2 hours)
Tools for School Planning CEM Planner Web-based software program Makes the job of writing and maintaining school emergency operations plans (EOPs) easier Apple and Windows based computers are supported There is no cost or associated maintenance expense to the schools/user(s) Simple way to share plans with counties All Intermediate Units and School Districts are planning entities in the system Templates from All Hazards Planning Toolkit are in the system.
Tools for School Planning cont. CEM Planner continued Each entity owns their plan You control who has access to your plan Sharing your plan with other stakeholders, reinforces existing partnerships and builds new partnerships Security User accounts are tied to an email address System Administrator decides the level of access/editing capability of users for your plan All activities within system are logged and backed up Additional Tools REMS Pre-Scripted Messages Threat Hazard Evaluation and Annex Worksheet Basic School Vestibule Layout
Tabletop Exercise (TTX) What is a Tabletop Exercise (TTX)? Discussion-based exercises They focus on strategic, policy-oriented issues. These types of exercises are used to familiarize participants with current plans, policies, agreements, and procedures or develop new plans, policies, agreements, and procedures. How are they conducted? Facilitators lead the discussion. Facilitators should have a good understanding of the material so they can keep the discussion on track. Facilitators are critical for keeping participants on track toward meeting exercise objectives.
Tabletop Exercise (TTX) Cont. What are the benefits for a school? TTX are so valuable because they are cheap The only cost for a TTX would be a room and possibly food and drinks. TTX can be written quickly. Compared to a Operation based exercise that takes around 6 months to a year to write. TTX can bring more stakeholders to the “table” which would give different views to the exercise. Possible Stakeholders Local Emergency Services Leadership - Fire, EMS, Police Local & County Government – Various Resources Bus Company – Transportation Needs, Temporary Sheltering Faith Based Leadership – Assembly Areas, Safe Refuge, Counseling Services
State Online Links PA Consolidated Statutes Title 35 http://www.legis.state.pa.us/cfdocs/legis/LI/consC heck.cfm?txtType=HTM&ttl=35 PA Code Chapter 10 Safe Schools https://www.pacode.com/secure/data/022/chapter 10/chap10toc.html PEMA All Hazards School Planning Toolkit https://www.pema.pa.gov/planningandpreparednes s/communityandstateplanning/Pages/All-Hazards- School-Safety-Planning-Toolkit.aspx PEMA CEM Planner https://www.vplan.state.pa.us/CPSLogin.aspx?Retu rnUrl=%2fDefault.aspx
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