Elections Relocation Rich Hobernicht Mickie Kawai Martin Granum - PowerPoint PPT Presentation

Elections Relocation Rich Hobernicht Mickie Kawai Martin Granum Kristie Bollinger February 5, 2019

Space Master Plan Considerations 1. Limited vacancy in owned space; recent growth creates compression 2. Lead time to ready purchased space 3. Swing space necessary during projects 4. Leased space required, 10-year period 5. Specialized programs fit best in specialized space 6. Goal is to maximize owned; currently 95% of occupied space is owned

Elections – Current Location Service Center East – 3700 SW Murray Blvd, Beaverton

Elections – Current Location Service Center East – 3700 SW Murray Blvd, Beaverton Looking southbound on Murray Blvd Looking north from top of lift station platform Hundreds of volunteers and Ballot sorting temps on Elections Day prep process

Elections – Current Location Service Center East – 3700 SW Murray Blvd, Beaverton

Elections – Current Location Risks of Remaining at Murray Location 1. Untimely election results 2. Untimely notification to challenged voters as required by State statute 3. Unable to provide individual voter assistance due to space limitations 4. Unable to provide observers access as required by State statute due to space limitations 5. Unable to provide media access due to space limitations 6. Unable to increase volunteers and temporary staff due to space limitations 7. Risk of pedestrian injury due to high traffic volume and poor vehicle circulation 8. Risk of lift failing during an election 9. Invalid ballots due to envelope exposure to rain 10. Unable to increase voting booths as required by State statute; currently 18 voting booths scattered throughout the building’s common areas without oversight 11. Continued impacts on other tenants at Service Center East (SCE)

Elections – Drop Off Sites November 3, 1998, Voters Pass Ballot Measure 60 by a Margin of 69% to 30% in favor of voting by mail Currently there are 11 24-hour ballot drop sites available throughout the County and 6 interior ballot drop sites available during normal business hours

Elections – Site Selection Criteria  LRS Architecture – Space Needs Study  Facility Requirements  Accessibility  Vehicle and freight prioritized  One floor preferred  Ideal space mix  Office space  Light industrial open spaces for specialized workflow with hybrid freight, personnel, process  Timing  Procurement/installation of new sorter  Elections “blackout” dates  Proven processes well in advance of November 2020 election  Cost  Multiple lease options considered

Elections – Proposed Location SunTech Corporate Park – 2925 NE Aloclek Drive, Hillsboro SunTech Corporate Park 2925 NE Aloclek Drive, Suite 170, Hillsboro 18,526 SF  < 0.2 miles to Cornell bus stop  1.5 miles to Orenco Station  Highly pedestrian and bike friendly  #48, every 30 minutes  30 minute walk  Within steps to Rock Creek Trail  <0.40 miles to Evergreen bus stop  9 minutes by bike Head  #47, every 30 minutes  1.4 miles to Hwy 26  10 minute walk to Orchard Park  1.6 miles to NW 185 th Avenue (more frequent during heavy commute times)

Elections – Average Drive Time

Elections – Proposed Location SunTech Corporate Park – 2925 NE Aloclek Drive, Hillsboro • 18,526 Square Feet One-Level • 123-Month Term (10-years + 3-months) • Initial Base Rent $22,232/month or $1.20 PSF • 2.5% Annual Escalations • First 3-Months Abated Rent • Initial NNN (Triple-Net) $5,003/month or $0.27 PSF • Landlord contributing approximately $558,550 to Tenant Improvement (amortized in the Base Rent) • $700,000 in additional funds for Tenant Improvement contribution as needed, IT, special electrical requirements, moving and furniture • Maximize green and sustainable attributes during TI process

Elections – Proposed Location SunTech Corporate Park – 2925 NE Aloclek Drive, Hillsboro

Elections – Site Selection, Additional Benefits  Tenant Improvement Opportunity  Improved building performance and energy savings – daylighting measures, heating, ventilation & air conditioning (HVAC), energy efficient lighting and ceiling tiles  Water Efficiency – limit flow rates in toilets and sinks  Materials & Resources – recycling, recycled-content, reuse, regionally manufactured  Indoor Air Quality – low-emitting materials, ventilation, thermal comfort, daylight & views  Other Innovation Opportunities – low-emitting furniture & furnishings  Indoor bike rack

Elections – Proposed Location SunTech Corporate Park – 2925 NE Aloclek Drive, Hillsboro Community Connectivity – Connection between site and the surrounding community  Transit  Parks  Nature Trails  Shopping  Restaurants  Hospitals  Other Services and Amenities  Encourages walking & biking

Space Master Plan Repurposing Vacated Space 1. Elections requires specialty space not currently in the County’s portfolio 2. Solves Elections space requirements long-term 3. Vacates 9,800 sf of in-demand space at Service Center East 4. Likely will use vacated space for HHS - Human Services Developmental Disabilities Team experiencing rapid growth 5. Other compatible tenants once WCSO East Precinct relocates to Blanton

Elections – Current vs. Proposed Location Murray Property and Space Attributes Aloclek Drive-by visibility Multiple points of transportation access Centrally located to more populated areas Collaboration, cooperation and strong presence from Sheriff’s Office during elections Ample room for second ballot sorter to ensure timely election results High probability of exterior vehicle drop box Ample room to accommodate requirements including ballot opening process, front counter customer service, observers, media and voting booths Ample parking for majority of election cycles Enhanced ADA access Improved work environment by incorporating green and sustainable practices through tenant improvement process Freight delivery area to accommodate various vehicle types Fully accessible single-level space to promote safer and expedient freight delivery Ample reception area to provide improved customer service and offer public kiosk Ample space to allow for an effective design to maximize work flow efficiencies Ample room for to accommodate volunteers and temporary staff Adequate restrooms, including gender neutral as well as a lactation suite Single location for storage to provide improved inventory control Proper HVAC to provide improved climate and paper-dust control Overall neutral travel-time impact from various points in the County

Elections – Proposed Location SunTech Corporate Park – 2925 NE Aloclek Drive, Hillsboro Approximate Timeline Board approval to proceed with relocation and lease February 2019 Review draft lease January/February 2019 Execute lease March 2019 Tenant Improvement March-June 2019 Occupancy July 2019

Elections Relocation Rich Hobernicht Mickie Kawai Martin Granum Kristie Bollinger February 5, 2019