EDUCATION CENTER REUSE Final Design and Construction Contract Award SCHOOL BOARD INFORMATION ITEM MARCH 12, 2020 SCHOOL BOARD INFORMATION ITEM 03/12/2020
Project Parameters • Project included in the FY2019-28 Capital Improvement Plan (CIP) • Renovate the Education Center to both increase the capacity of Washington- Liberty initially, and later to adapt to possible future instructional and grade level changes • Support APS Strategic Plan Goals, specifically for Healthy, Safe, and Supported Students • Address capacity by providing 500-600 high school seats • Open by start of school 2021 • Spend a maximum project cost of $37 million, using every effort to spend less APS project website: https://www.apsva.us/education-center-reuse/ SCHOOL BOARD INFORMATION ITEM 03/12/2020 2
Project Timeline UPDATES SCHOOL BOARD INFORMATION ITEM 03/12/2020 3
Project Updates • Interior demolition complete • Permits approved – Use Permit, Civil Engineering Plan, Landscape Plan, and Fire Alarm • Permits nearing approval – Building and Fire Sprinkler • March 5, 2020 – BLPC/PFRC and Community Pre-Construction meeting SCHOOL BOARD INFORMATION ITEM 03/12/2020 4
Existing Campus WASHINGTON-LIBERTY HIGH SCHOOL SCHOOL BOARD INFORMATION ITEM 03/12/2020 5
Final Site Design - Campus NEW DISPERSED PICKUP/DROPOFF @ 15 TH ST NEW BICYCLE PARKING IN GARAGE, 30 BIKE CAPACITY EXISTING I-66 GARAGE: 376 SPACES ED CENTER LOT: 88 SPACES EXISTING BUS DROPOFF ON GENERALS’ WAY NEW BUS DROPOFF NEW BICYCLE PARKING, 30 BIKE CAPACITY 14 TH ST. EXISTING BICYCLE PARKING NEW RECTANGULAR RAPID FLASHING BEACONS (RRFB) AT 14TH EXISTING VISITOR/ POOL PARKING EXISTING FRONT DOOR LOT: 14 SPACES EXISTING METERED PARKING ON N. QUINCY 13 TH ST. EXISTING STAFFORD ST PICKUP/DROPOFF EXISTING TIME-RESTRICTED PARKING WASHINGTON BLVD. NEW DISPERSED PICKUP/DROPOFF @ WASHINGTON BLVD SCHOOL BOARD INFORMATION ITEM 03/12/2020 6
Exhibit A Final Site Design – Ed Center Area NEW 15 TH ST. PU/DO NEW BICYCLE PARKING IN GARAGE, 30 BIKE CAPACITY 88 PARKING SPACES (18 MORE THAN ORIGINALLY PLANNED, EXISTING GENERATOR, TO OFFSET THE DUMPSTERS AND NEW SPACES RESTRICTED ON 15 TH STREET COOLING TOWER NEW TERRACE DASHED LINE = IMPROVEMENTS FIRE TRUCK ACCESS NEW GROUND PLAZA CONNECTION RAMP(SLOPE IMPROVEMENTS 1:12) AND FLUSH PAVING AT GENERALS’ WAY. GRADE DROPS 6.5’ BETWEEN ROAD CROSSING NEW BICYCLE AND MAIN ENTRANCE PARKING, 30 BIKE CAPACITY NEW ED CENTER NEW “DO NOT ENTER” 14 TH ST MAIN ENTRANCE SIGNS NEW RECT. N QUINCY ST RAPID FLASHING BEACONS (RRFB) AT 14TH NEW WASH.BLVD. PU/DO SCHOOL BOARD INFORMATION ITEM 03/12/2020 7
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Exhibit B Floor Plans Building Support Classrooms / Collaboration Commons / Support Instructional Support Administration SCHOOL BOARD INFORMATION ITEM 03/12/2020 10
Exhibit C Revisions to Educational Specifications • School Board approved the project Educational Specifications on January 10, 2019. • Final Design is consistent with the approved Educational Specifications with one exception: o Breakfast Kiosk space converted into Small Group Instruction (SGI). At Final Design o As design finalized, staff determined that a centralized food service operation within W-L was more efficient/effective than a distributed one. o The SGI will provide additional flexibility to meet instructional needs. o The SGI is not considered capacity generating, so the planned building capacity remains unchanged. • As a separate project, work will occur summer 2020 to increase the serving capacity of the W-L kitchen. At Ed Specs Approval SCHOOL BOARD INFORMATION ITEM 03/12/2020 11
FIRST FLOOR – VIEW INTO LOBBY SCHOOL BOARD INFORMATION ITEM 03/12/2020 12
FIRST FLOOR – VIEW OF COMMONS TOWARDS PLANETARIUM FIRST FLOOR – VIEW OF DIGITAL LIBRARY TOWARDS COMMONS SECOND FLOOR – VIEW OF COLLABORATION SPACE SECOND FLOOR – VIEW OF CLASSROOM SCHOOL BOARD INFORMATION ITEM 03/12/2020 COMMUNITY MEETING DRAFT 2/25/2020 13 13
Cost Drivers – Comparing CIP to Final Design • Estimates prepared that formed the basis of the funding in the FY 2019-2028 CIP utilized preliminary review of existing conditions and conceptual design study. • Completion of the interior demolition and final design documents added scope to the project including: o More extensive site redevelopment to strengthen accessible connection to W-L, correct paving and drainage issues, and install right-of-way pedestrian improvements; o More extensive interior renovations that included relocating the elevators and reconstructing one stairway; o Necessary HVAC, fire alarm, and IT infrastructure modifications within the Planetarium; and o Hazardous material abatement beyond what was expected. • Construction costs continue to increase sharply in the DC metro area, with some trades and materials escalating at rates that exceed previous forecasts. SCHOOL BOARD INFORMATION ITEM 03/12/2020 14
Cost Management • Staff used a series of bid alternates to compare costs between multiple design options and evaluate possible scope reductions. • All alternates were additive, representing an increase to the base cost. • Proposed construction sum includes alternates related to: o Replacement of fourth floor windows o Exterior improvements to correct existing safety issues • Proposed construction sum does not include alternates related to: o Enlarging ground floor window openings (windows will be replaced within the existing openings) SCHOOL BOARD INFORMATION ITEM 03/12/2020 15
Exhibit D Project Funding and Budget Project Funding (Millions) Proposed Project Budget FY 2019-28 Schematic Proposed Construction Costs 1 $29,194,176 CIP 1 Design 2 Funding Owner (Soft) Costs and Contingency 2 $ 9,305,824 Major Construction Bonds $36.25 $36.05 $36.25 Total $38,500,000 Other (Operating) 3 $ 0.75 $ 0.75 $ 0.75 Other (MCMM) 4 $ 0.20 $ 0.20 Notes: Capital Reserve $ 1.30 1. Based on final construction cost proposal from the Construction Manager Total $37.0 $37.0 $38.5 at-Risk (CMR). Includes the Early Work Contract value for interior demolition approved by the School Board on March 14, 2019. 2. Owner costs include design, project management, and other professional Notes: services fees, utility/permitting fees, furniture, equipment, and project 1. FY 2019-2028 CIP, Adopted by the School Board on June 21, 2018. contingencies. 2. Approved by the School Board on February 21, 2019. 3. Furniture and equipment that cannot be bond funded. 4. Costs associated with temporary transportation facility funded from Minor Construction / Major Maintenance. SCHOOL BOARD INFORMATION ITEM 03/12/2020 16
Next Steps • March 26, 2020 – School Board Action • Construction – April 2020 to September 2021 o Site area immediately surrounding Education Center will be inaccessible throughout the construction period o APS will provide monthly construction updates posted to the project website: https://www.apsva.us/education- center-reuse/ • School Opening – September 2021 SCHOOL BOARD INFORMATION ITEM 03/12/2020 17
Recommendations Approve Exhibits A through D, including the following aspects of the project: • Reaffirm basic project criteria to create 500 to 600 new high school seats , to be completed in time for start of school September 2021 ; • Site plan and development conditions of the approved Use Permit. The School Board authorizes the Chair to sign related legal instruments, such as easements, vacations, and dedications, as may be required to comply with conditions of the Use Permit, provided such instruments were first reviewed and approved as to form by APS legal counsel; • Final design for the project as generally described in Exhibits A and B; • Revisions to the Educational Specifications as generally described in Exhibit C: • Total project budget and funding available as described in Exhibit D; • Construction contract award to MCN Build in the amount of $29,194,176 by increasing the existing purchase order to include the added contract value; and • Transfer of $1.3 million from the Capital Reserve to the project funding. SCHOOL BOARD INFORMATION ITEM 03/12/2020 18
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