DPSCD Vendor Fair Randolph Career & Technical Center November 15, 2019 Students Rise. We All Rise.
We are on a journey. R e f o r m d o e s n ’ t h a p p e n o n c e . R e f o r m i s a p r o c e s s .
VISION MISSION The Future We Want The Work We Do All students will have the We educate and empower knowledge, skills and confidence every student, in every necessary to thrive in our city, our community, every day, to build nation, our world. a stronger Detroit. Whole Child Transformative Outstanding Exceptional Responsible Commitment Culture Achievement Talent Stewardship
TRUST VALUE PROOF SCALE REFINEMENT Realize initial Analyze core Meaningfully improve Ensure consistent Evolve approach returns with core functions while systems and implementation and offerings to improvements we invest in signature begin to of successful ensure initiatives that to school culture improve them reforms and sustainable establish an attractive and while we strong program improvement value proposition for achievement at rebuild trust offerings across over time families and staff proof point schools schools YEAR YEAR YEAR YEAR YEAR 04 01 02 03 05 Initial gains in early literacy Proficiency and growth Achievement gaps half Increased enrollment, By the end of the year, we will and in mathematics, improvements the size of 2017-18 fewer vacancies, be successful if we see… concentrated growth in proof levels districtwide improved attendance point schools
SMART NEW SCHOOL OPTIONS The District is also able to respond nimbly when opportunities arise to recapture student enrollment and expand in neighborhoods where seats are needed Draw more Create new career Attract new Recapture Innovate with Relieve neighborhood high advancement parents with neighborhood partners on a new overcrowding at school students opportunities with Montessori at students at examination Mackenzie with a with a new city at new Davis Edmonson n Hamilto ton school at new neighborhood Academy Ac y of the Ae Aero rospace ce city Elementary ry Elementary ry Marygr grove school at Barton on Americas as campus airport campus Elementary ry 17
What You Should Know About DPS and DPSCD DPS and DPSCD are NOT the same. They are two completely different entities. They are similar in that both are managed by the DSPCD board and appointed superintendent DPSCD is the operating school district and owns all facilities. DPS exists to collect debt millages and DPSCD receives state and federal funding for operations repay its debts. This includes operating and capital debts. Because the operating and capital debts remained with What does DPS collect and repay ? DPS, DPSCD is now able to: Rebuild the District to DPS collects two millages to repay its debt: support student achievement 18 Mills repays operating debt 13 Mills repays capital debt
This is good, but there is more to do... We must also invest in our facilities
Current Status of Our Facilities
What the Facility Assessment Revealed The District contracted with OHM Advisors and Alpha to conduct a school site assessment to determine the outstanding issues and the costs to bring the school facilities to 2020 facilities standards. $1.5 B ▪ Created a Facility Condition Index (FCI) score for each Heating & Cooling $83.5 building (FCI = repair costs / replacement costs) Building Exterior $472.7 doors, windows, walls, roofing ▪ Nearly 25% of District buildings Building Interior are currently in Deficient or walls, floors, ceiling, doors, Failing condition, this will grow partitions, etc. $374.4 to 90% in the next 10 years $526 M Additional Systems based on national standards $36.1 elevators, fire protection, $221.8 plumbing, electrical, IT systems, etc. $158.0 ▪ The District conducted an IT school assessment which $125.2 Site $350.2 identified an additional $45M in $99.6 parking lots, ramps, pedestrian paving, etc. $107.8 outstanding issues 2 0 2 3 2 0 1 8 9
What the Facility Assessment Revealed 1% ▪ The 1994 and 2009 Voter Bonds resulted in the 23% 34% construction of new schools ▪ The lack of facility 40% investments over the last 10 46% years during Emergency Management resulted in 36% significant facility deficiencies 13% 7% ▪ The cost of facility deficiencies 2 0 1 8 2 0 2 3 will increase over the next few Low FCI High FCI years if investments are not KEY: GOOD FAIR DEFICIENT FAILING made 0 - 10 11 - 30 31 - 60 61 - 100 10
School Building Investments Made to Date Projects Projects In-Progress / Total The District has Planned Completed Investments allocated $ 294,838 $ 4,099,000 $ 4,393,838 Heating & Cooling $30 million $ 7,436,300 $ 7,836,200 $ 15,272,500 Building Exterior from its fund balance e.g. doors, windows, walls, to begin addressing the roofing most immediate Building Interior $ 403,000 $ 300,000 $ 703,000 building needs. e.g. walls, floors, ceiling, doors, partitions, etc. Slightly more than half of this total has been Additional Systems $ 2,465,943 $ 5,336,677 $ 7,802,619 allocated to address e.g. elevators, fire protection, the most critical plumbing, electrical, IT systems, etc. building exterior needs within the District. Site $ 1,828,043 $ 1,028,043 $ 800,000 e.g. parking lots, ramps, pedestrian paving, etc. Total $ 11,628,123 $ 18,371,877 $ 30,000,000 11
School Building Investments In the Pipeline Projects Planned The District has Energy identified over 80 Efficiency project types across HVAC Building 48 schools to invest the remainder of the Interior $30 Million Capital Projects balance. DPSCD plans continued annual Additional Building investments in Systems Exterior Capital Projects until Site Work a long-term plan is put in place.
What to Expect Next – Approximate Timeline Expect to see RFPs available on DemandStar. Architecture Roofing Masonry Early Summer 2020 Early Spring 2020 Winter 2019 General Contractor • Windows • Asphalt • Painting • Abatement • HVAC Boiler Site Work • Plumbing • Electrical 13
Procurement Process and Getting Paid
Our Procurement Philosophy DPSCD is committed to a Procurement process that: • Exemplifies integrity • Is disciplined and centered on excellence • Adheres to relevant laws, Board policies, and District procedures DPSCD will procure quality goods and services: • From innovative strategic suppliers • That are delivered on time, every time • That are offered at the right price • That provide DPSCD with the highest value possible 15
Procurement is Collaborative Schools – work with the Central Office – Procurement Suppliers – Collaborate with the Operations team to determine drives the process with the Procurement and Operations and prioritize needs support and involvement of teams to provide goods and the Operations team services at the optimal value EVERYONE is involved in providing the best value, products and services for our students and staff! 16
Steps to Becoming a Vendor to DPSCD DPSCD utilizes on-line bidding 1 Register with DemandStar & platforms for RFPs SIGMA Suppliers need to be registered on 2 one of the platforms utilized: Respond to Competitive Solicitations • DemandStar 3 • SIGMA Sign Contract & Complete Vendor Forms The RFP process is facilitated electronically to allow equal access 4 Commence work only after PO is issued to information and communication 17
Procurement Roadmap Award 7 Notify 6 7. Contracts awarded after required approvals Evaluation 6. Suppliers are notified 5 5. Proposals are assessed and evaluated 4. Proposals submitted with details and Submit alternatives when appropriate Proposals Changes/ 4 Addendums 3. Monitor bidding sites for updates 3 to RFP scope, timelines and Inquiry terms 2 2. Vendors ask questions Procurement posts RFP responses Posted 1 1. RFP is posted 18
Getting Paid Payment Cycle: Net 45 Complete authorized work • Current average is 23 days 1 from a valid Purchase Order Suppliers also play a role in getting Provide invoice for work 2 paid on time…. completed to Accounts Payable and requesting department Payment is issued to the supplier 3 within 45 business days of the invoice Invoice approval by being submitted to Accounts Payable. Requesting Department Please do not delay submitting 4 invoices as it will hold up payment. Check is issued 19
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