Documentation Importance of Documentation Demonstrate responsible - PowerPoint PPT Presentation

Aug 27, 2023 •531 likes •649 views

Documentation Importance of Documentation Demonstrate responsible stewardship of Sponsored Awards Demonstrate compliance with OSUs Internal Controls Minimize Cost Disallowances (resulting in charges to Departments) Documentation

Documentation
Importance of Documentation • Demonstrate responsible stewardship of Sponsored Awards • Demonstrate compliance with OSU’s Internal Controls • Minimize Cost Disallowances (resulting in charges to Departments)
Documentation comes in “different flavors” • Proposal budgets and budget justifications • Prior approvals that are approved either internally or externally • Processing payments • Putting employees on payroll • Preparing and approving cost transfers (JVs)
Documentation Requirements (think prior approvals) Project Changes – Financial or Programmatic • Determining Documentation Needs • Sponsor prior approval requirements Award terms dictate need for sponsor approval of changes • and how sponsor authorization is documented • Institutional authority for changes OSRAA Proposal and Award Management (PAM) team will • review requests for changes and file documentation in NOLIJ
Today’s Topic is Documentation on Payments and Cost Transfers
Documentation Requirements Must be filed in NOLIJ • Original receipt • I-Doc, Z-Doc, IC-Doc, etc. • Supporting Schedules: Supply Logs, Excel Spreadsheets • Budget Authority • PI Request for purchase • E-mail or written request from the PI • If request was not made by email, a documented discussion can be used as justification for the purchase. The document FOATEXT should clearly record the discussion • Business Purpose clearly demonstrating • Allowability, Allocability and Reasonableness
What is a Cost Transfer? Definition : An after-the-fact transfer of allowable costs to or from a sponsored award after the expense was initially charged to another sponsored award or non-sponsored index. Fun Fact: Reasons for Cost Transfers: Number of 3GNT • Correction of Errors JV’s in FY15 – 3,143 • Removing Unallowable Costs Included 16,899 rows in the entries • Closely Related Work Number of 3GNT JV’s Types of Cost Transfers : so far in FY16 - 1565 Included 8121 rows • Payroll Re-Distributions in the entries • Non-Payroll Cost Transfers (3GNT)
Cost Transfer Documentation If the proper documentation for the original transaction is filed initially, less documentation will be required as JV support. Provide approval for transfer E-mail or written request from the PI approving or confirming the • transfer If request was not made by email, a documented discussion can be • used as justification for the transfer. The JV FOATEXT should clearly record the discussion.
Cost Transfer Justification The text of a cost transfer JV (FOATEXT) must include the following: The reason why the expense was charged incorrectly to • the original project How the expense directly benefits the receiving project • The reasons for any delay in a timely processing of the transfer (After • 90 days) Contact Name (First, Last) and phone number •
Thoughts and Discussion Questions? Contact RCA Team: OSRAA@Oregonstate.edu Attn: RCA Team in subject line

Recommend

Learning objectives Understand the purposes and importance of documentation Identify

Learning objectives Understand the purposes and importance of documentation Identify some key quality documents and their Documenting Analysis and Test relations Understand the structure and content of key quality documents

472 views • 5 slides

Documentation and Change Control 1. Documentation existing so far 2. Documentation Responsibles

Documentation and Change Control 1. Documentation existing so far 2. Documentation Responsibles 3. Storage, Check and Release 4. Change Control 5. Documentation Platforms 6. Extensions 7. Central Configuration Management 8. Summary and

141 views • 13 slides

SEEDNet Documentation Training. Documentation , management and administration of genebank

SEEDNet Documentation Training. Documentation , management and administration of genebank data: a training evaluation of the gene bank documentation system GRIN- Global Belul Gixhari, Fabian Lashi 24 th October to 4 th November

522 views • 11 slides

Pedagogical Documentation Best practices in understanding what makes documentation pedagogical.

Pedagogical Documentation Best practices in understanding what makes documentation pedagogical. Today we will Look at pedagogical documentation from a couple of vantage points. Celebrate the progress being made at the program and

271 views • 15 slides

Documentation Generators Steven J Zeil March 3, 2013 Documentation Generators Outline

Documentation Generators Documentation Generators Steven J Zeil March 3, 2013 Documentation Generators Outline Source Code (API) Documentation 1 javadoc doxygen Other Tools Project Reports 2 Project Websites 3

435 views • 21 slides

1 Example: Eiffel Marketing (1/2) Example: Eiffel Marketing (2/2)

Today Chair of Software Engineering Documentation Software Engineering Marketing Prof. Dr. Bertrand Meyer User Documentation Dr. Manuel Oriol Design/Architectural Documentation Dr. Bernd Schoeller Technical Documentation

548 views • 5 slides

Bimodal Software Documentation Software Documentation [1985] University of Adelaide 2 Software

Christoph Treude Bimodal Software Documentation Software Documentation [1985] University of Adelaide 2 Software Documentation is everywhere [C. Parnin and C. Treude. Measuring API Documentation on the Web. Web2SE 11: 2nd Intl. Workshop

648 views • 39 slides

L1 DOCUMENTATION TOOLS TF-NOC, Zurich, 06/2011. L1 documentation tool - outline

L1 DOCUMENTATION TOOLS TF-NOC, Zurich, 06/2011. L1 documentation tool - outline Reasons CARNet looked for L1 documentation tools The purpose of L1 documentation tool

493 views • 20 slides

What is CDI? Clinical documentation improvement is the process to improve the providers

2016 HTH FL Boot Camp HIM/Documentation: Endurance in the Clinical Documentation Improvement (CDI) Race Presented By: Sandy Sage Developed by Annie Lee Sallee Endurance in the Clinical Documentation Improvement (CDI) Race Learning

248 views • 8 slides

Use of Electronic Health Documentation to Enhance Accuracy in Documentation Cris Tenebroso

Use of Electronic Health Documentation to Enhance Accuracy in Documentation Cris Tenebroso Institute of Technical Education OUTLINE BACKGROUND PURPOSE OF THE STUDY METHODS ANALYSIS CONCLUSION Patient Google

694 views • 13 slides

Introduction to Documentation Learning Points Confident to carry out good museum documentation

Introduction to Documentation Learning Points Confident to carry out good museum documentation Understand the reasons why we need documentation Aware of resources available and how they can be used Confident to set up/review own procedures

705 views • 22 slides

Geant4 Documentation and Geant4 Documentation and User Support User Support Fermilab Geant4

Geant4 Documentation and Geant4 Documentation and User Support User Support Fermilab Geant4 Tutorial 27-29 October 2003 Dennis Wright (SLAC) 1 Whats Available ? Whats Available ? Toolkit Documentation Manuals Training

269 views • 11 slides

MPI on ARCHER Documentation See https://www.archer.ac.uk/documentation/user-guide/

MPI on ARCHER Documentation See https://www.archer.ac.uk/documentation/user-guide/ Accessing the service Resource Allocation and Job Execution Access SSH access : ssh X login.archer.ac.uk flag -X ensures graphics are sent

476 views • 20 slides

Game Design Document (GDD) Rongkai Guo Why Documentation? The purpose of design documentation

Game Design Document (GDD) Rongkai Guo Why Documentation? The purpose of design documentation is to express the vision for the game, describe the contents, and present a plan for implementation. Good and Bad comments The Benefits of

257 views • 15 slides

Ph Physician ysician Clinical Documentation Im Clinical Documentation Impr provement ement A

8/28/2018 Putting the Pieces Together: Financial Stability Quar Quarterly rly Ph Physician ysician Clinical Documentation Im Clinical Documentation Impr provement ement A portion of these materials were produced in partnership with the

672 views • 51 slides

Improving the FreeBSD Translation Tools Warren Block wblock@FreeBSD.org The Importance of

Improving the FreeBSD Translation Tools Warren Block wblock@FreeBSD.org The Importance of Translation bring FreeBSD to non-English speakers translators are ambassadors enlarge the community: Metcalfe's Law The FreeBSD Documentation books

477 views • 21 slides

Catmandu Documentation Jakob Vo Verbundzentrale des GBV (VZG) CatmanduCon 2016,

Catmandu Documentation Jakob Vo Verbundzentrale des GBV (VZG) CatmanduCon 2016, Staatsbibliothek zu Berlin, 2016-04-11 1 Catmandu Documentation, 2016-04-11 Documentation? 2 Catmandu Documentation, 2016-04-11 Documentation matters

835 views • 18 slides

Slides on the IT- Slides on the IT- CDA Service CDA Service Documentation Documentation

Slides on the IT- Slides on the IT- CDA Service CDA Service Documentation Documentation Strategy Strategy Thomas Baron & Maria Dimou As agreed with the CDA SLs on 2018/10/31 1 This presentation This presentation Summarises a

394 views • 21 slides

Effectively Managing Documentation for Open Source Projects Jeff Osier-Mixon OSCON 2010 Today

Effectively Managing Documentation for Open Source Projects Jeff Osier-Mixon OSCON 2010 Today 1 subject for today: documentation 2 things to avoid in documentation 3 qualities of solid documentation 4 classical elements 5 readers you must

5.3k views • 38 slides

Liquid Documentation Automatic Documentation Generation Frederick Brumm Potsdam University

Liquid Documentation Automatic Documentation Generation Frederick Brumm Potsdam University Institute for Computer Science Interdisciplinary Project Potsdam, November 29, 2016 Outline Introduction 1 The Setting The Problem Liquid

385 views • 19 slides

Review of Training and Competence Documentation for Technical Staff at WMRGL Carly Mogg

Review of Training and Competence Documentation for Technical Staff at WMRGL Carly Mogg Senior Genetic Technologist 11 th March 2019 Previous Documentation Previous Documentation Internal Audit Findings Poor Compliance with completion

450 views • 17 slides

Documenting Dyalog APL Fiona Smith Documentation Manager Agenda My background Proposed

Documenting Dyalog APL Fiona Smith Documentation Manager Agenda My background Proposed changes: to documentation set to deliverable formats to documentation webpage Balloon debate About Me Education: Engineer

151 views • 13 slides

Support Requesting new features & raising issues 1. Open SDG documentation 2. Open SDG issue

Support Requesting new features & raising issues 1. Open SDG documentation 2. Open SDG issue log 3. Open SDG Google Groups 1. Open SDG documentation Open SDG documentation is available at https://open-sdg.org/ Documentation contains info

535 views • 6 slides

Party on! A new, conditional variable importance A new, conditional importance measure for

Measuring variable Party on! A new, conditional variable importance A new, conditional importance measure for random forests importance Conclusion available in party References Carolin Strobl (LMU M unchen) and Achim Zeileis (WU Wien)

639 views • 21 slides