O FFICE OF THE S ECRETARY OF S TATE 1 Joint Committee on Appropriations January 16, 2020
O FFICE OF THE S ECRETARY OF S TATE Division of Elections Division of Business Services Division of General Services
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS Campaign Finance Reports Administration of Programs Statements of Organization TotalVote Election System Pre-Primary Reports Statewide voter file Pre-General Reports Candidate filing Year-End Reports Ballot creation Termination Reports Election night reporting Reminder notifications of upcoming deadlines Election canvassing Delinquent notices Interface from United Judicial Services, Driver Licensing and Department Notices of Order (penalty letters) of Health Administrative Hearings Campaign Finance Reporting System – https://sdcfr.sdsos.gov Oversee the HAVA Federal Grant – Section 101, 251, EAC Security Grants Assist with elections process ELVR (Electronic Voter Registration) UOVACA Programs County Auditors Help America Vote Act (HAVA) Federal/State Primary and General Elections National Voter Registration Act (NVRA – List Maintenance) County candidates Voter Information Portal County ballot elections Drafting Legislation and Administrative Rules/Lobbying (Staff for State Special district formation elections Board of Elections) Municipal Finance Officers School Business Managers State Board of Elections Special Districts (road districts, rural fire districts, irrigation districts, Two meetings per year watershed districts, townships – formation and board elections) Fall meeting – proposed legislation for upcoming legislative session Candidates at all levels Spring meeting – proposed administrative rules changes/additions, election equipment certification
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS Preparation of election manuals, forms, pamphlets and website Election Operations Recount Manual Receive, verify and process nominating petitions for federal, state and Campaign Finance FAQ’s and information legislative candidate petitions and statewide ballot measure petitions Precinct Manual Certify the Primary and General Election candidates and ballot measures Election Code to the county auditors, canvass the elections, prepare certificates of Election Return Books election for federal, state and legislative candidates and prepare the Presidential Ballot Access election return book How to Circulate a Candidate Petition on all levels Assist counties and local jurisdictions with implementing federal and How to Circulate a Statewide Ballot Question petition state legislative changes and state administrative rule changes General Information on Elections Election Calendar (Primary/General Election, Municipal and School, Training and Workshops special election timelines when requested) Municipal Officers and School Business Managers (12 per year) Ballot Questions Pro/Con Pamphlet County Auditors Forms for registration, conduction of elections, ballot forms, petitions, SD County Commissioners/Officials Association Conventions absentee voting, certificates of election, poll books, tally sheets and 4-5 regional training workshops other miscellaneous forms New auditor training Absentee Ballot Applications Odd year 2-day training on entire election process Implement requirements of the Act to improve administration of federal Numerous election webinars elections – new voting equipment, provisional ballots, State HAVA Plan, statewide voter file and voter instructions Member of the Election Assistance Commission Standards Board Member of the National Association of State Election Directors
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS 2019 County Auditor Election Workshop Pierre – November 6-7
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS South Dakota Voter Registration *as of 1/14/20 Democrat – 154,041 Republican – 257,663 Libertarian – 1,895 NPA/Independent – 128,943 Other – 1,327 Total Active – 543,869 Total Inactive – 61,166
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS 2020 Primary Election June 2, 2020 Voter Registration Deadline – May 18, 2020 Absentee Voting Begins – April 17, 2020 2020 General Election November 3, 2020 Voter Registration Deadline – October 19, 2020 Absentee Voting Begins – September 18, 2020
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF E LECTIONS Ensuring Secure Elections in South Dakota Paper ballots • Opening of sealed ballot box and removal of paper ballots for tabulating done • in public view No Internet-based voting systems • Accurate Election Information for Public • Awareness of potential for dishonest information • Contact Secretary of State or local County Auditor Facebook – @sodaksos Twitter - @sodaksos
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF B USINESS S ERVICES Corporation Filings Corporation (Foreign/Domestic) Domestic Miscellaneous For each of the preceding corporate Non-Profit Corporation Transportation District filings there are up to 17 different (Foreign/Domestic) Emergency Management District types of filings, to include: Domestic Churches Water District Articles of Incorporation LLC (Foreign/Domestic) Utility District Articles of Domestication LLP (Foreign/Domestic) Self Governed Articles of Entity Conversion LP (Foreign/Domestic) Environmental District Amendments RLLP (Foreign/Domestic) Domestic Municipal Power Annual Reports Statutory Trust (Foreign/Domestic) Domestic Public Utility Articles of Charter Surrender Business Trust (Foreign/Domestic) Domestic Water User District Articles of Correction General Partnership Domestic Regional Railroad Dissolutions Reserved Name (RS/RL) Authority Farm Qualifications Farm Qualifications Domestic Sanitary District Mergers (Foreign/Domestic) Foreign Registered Name Resignations of Agent Farm Qualifications LLC Road Districts Reinstatements (Foreign/Domestic) Reservations of Name Domestic Fire Protection Districts Restated Articles Domestic Bank Statements of Change Domestic Bank LLC Perpetual Care Cemetery Annual Foreign Bank Financial Reports Miscellaneous Filings
O FFICE OF THE S ECRETARY OF S TATE – D IVISION OF B USINESS S ERVICES Uniform Commercial Code Filings Trademarks, Farm/Ranch/Home Name, Emblems Filings UCC-1/EFS Coordinator for Trademarks database UCC-2 Searches Process and issue certifications for trademark requests UCC-3/EFS Training regarding trademarks Terminations Mobile Home/Manufactured Homes Service of Process for Summons and Complaints, Non- Railway Deeds, Mortgages and Leases Resident Motorists and Small Claims Public Finance Transactions County Recording Fees Memorandums of Understanding Cheyenne River Sioux Tribe Compact Fictitious Business Statement (DBA) Filings Oglala Sioux Tribe Compact Post-Secondary Education Authorization
O FFICE OF THE S ECRETARY OF S TATE – R EVENUES Key Revenue Drivers UNIFORM COMMERCIAL DOMESTIC CORPORATIONS CODE 5,000,000 4,000,000 1,500,000 3,000,000 1,000,000 2,000,000 500,000 1,000,000 0 0 FY2015 FY2016 FY2017 FY2018 FY2019 FY2015 FY2016 FY2017 FY2018 FY2019 $996,628 $885,539 $866,589 $862,923 $824,096 $3,337,551 $3,089,507 $3,268,559 $3,906,335 $3,970,958 ALL OTHER SOS REVENUE FOREIGN CORPORATIONS 2,000,000 3,000,000 2,500,000 1,500,000 2,000,000 1,500,000 1,000,000 1,000,000 500,000 500,000 0 0 FY2015 FY2016 FY2017 FY2018 FY2019 FY2015 FY2016 FY2017 FY2018 FY2019 $2,111,471 $2,047,874 $1,989,255 $2,077,664 $2,396,529 $1,125,103 $1,114,165 $1,685,269 $1,825,238 $1,656,279
O FFICE OF THE S ECRETARY OF S TATE 5-Year Revenue Comparison TOTAL REVENUE GENERATED BY SOS 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 FY2015 FY2016 FY2017 FY2018 FY2019 $7,570,753 $7,137,085 $7,809,672 $8,672,160 $8,847,862
O FFICE OF THE S ECRETARY OF S TATE – G ENERAL S ERVICES Fee Generating Filings District Certifications Apostilles and Authentications Environmental Covenants Athlete Agent Registration Executive Orders Certification and Copies of Documents Executive and Legislative Proclamations Concealed Carry Pistol Permits Extraditions Lobbyist Registrations Financial Interest Statements for Elected Officials Local Bond Information Statements Government Audit Reports Notaries Public Commissions Legislative Personality’s Right of Publicity Enrolled Acts and Joint Resolutions Use of the State Seal Senate and House Journals Working Bills Non-Fee Generating Filings Oaths of Office for Elected and Board positions Administrative Rules Pardons and Commutations Appointments Newspaper Ownership Attorney General Appointments Raffle Registration Gubernatorial Cabinet Appointments Supreme Court Rules Gubernatorial Appointments to Boards/Commissions Tax Collection Agreements Supreme Court and Circuit Court Appointments Tribal Gaming Compacts
O FFICE OF THE S ECRETARY OF S TATE – P ISTOL P ERMITS Active Concealed Carry Weapon Permits Regular – 93,570 Gold Card – 472 Enhanced – 6,093 Restricted Enhanced – 33 TOTAL = 100,168
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