District Council Meeting District 91 5 May 2018 Coppid Beech
The Mission… The Mission of Toastmasters International We empower individuals to become more effective communicators and leaders The District Mission We build new clubs and support all clubs in achieving excellence
1. Call to Order / Welcome, District Mission, Introductions, Apologies, Moment of Reflection, Procedure Agenda 2. Adoption of Agenda 3. Credentials Committee Report and Appointment of Tellers 4. Acceptance of Minutes of previous Council Meeting 5. Confirmation of Appointments 6. Alignment Committee Report and Assignment of Clubs to Area and Divisions for the following year 7. Leadership Committee Report and Elections Mid- Year Audit and Finance Manager’s Report 8. 9. Division Directors Reports 10. District Leadership Team Reports 11. Toastmasters International Update 12. Bids for District Conferences 13. New Business - Motions 14. Any Other Business 15. Announcements and Adjournment
Credentials Committee Report Eligible Votes & Quorum Number of Clubs Eligible on 5 May 2018 160 Club votes: (2 per club) 320 Quorum (1/3 of total votes): 107 Votes Registered Club votes registered: 146 District Executive Committee members 28 registered: Total votes registered: 174
Confirmation of Appointments
Confirmation of Appointed District Officers Division L Area 56, Director Marcin Tolysz Division J Area 11 Director Tom Fletcher
6. Assignment of clubs to areas and divisions for the following year Paul Walsh, DTM District Alignment Chair
7. Leadership Committee Report and Elections Vanessa King, DTM IPDD District Leadership Committee Chair
Elections Using the Voting Handset 1. Click Menu to turn Display on Menu 2. Enter ID on back Clear 3. Press Send Send keypad
Test Vote Who is your favourite band? A) Coldplay B) Florence & The Machine C) INXS D) Pink Floyd
Test Vote I like giraffes A) Yes B) No
Nomination and Election of District Executive Officers District 91 Leadership Team Candidate Role Club Name Club No. Andy Hammond District Director Arun Speakers 7298 Florian Bay Program Quality Director London Victorians 4138266 Arnaud Sartre Club Growth Director The Toasted Sandwich 782690 Seema Menon Club Growth Director Harrovian Speakers 7749
Vote: District Director A) Andy Hammond
Vote: Program Quality Director A) Florian Bay B) Steve Vear
Vote: Club Growth Director A) Seema Menon B) Arnaud Sartre
Nomination and Election of Division Directors District 91 Division Directors Candidate Division A B Brad Revell Taz Miah C H Stuart Field Helena Brewer J K Marcin Tolysz L
Vote: Division A Director A) Janet Alkema
Vote: Division B Director A) Brad Revell
Vote: Division C Director A) Taz Miah
Vote: Division H Director A) Stuart Field
Vote: Division J Director A) Helena Brewer
Vote: Division K Director A) Barry O’Connell
Vote: Division L Director A) Marcin Tolysz
Finance Report including 2017-18 Mid-Year Audit Report Beauty Zindi D91 Finance Manager
Audit Committee Rachel O’Neill – Chair Sarita Yadav – Member Michelle Senior – Member Independent from DEC and DLT
AUDIT CERTIFICATE
Q & A Beauty Zindi D91 Finance Manager finance@d91toastmasters.org
Division Director’s Reports
Division Directors Reports Division A – Steve Vear
Division Directors Reports Division B – Joanna Szoska
Division Directors Reports Division C – Robert Wyatt
Division Directors Reports Division H – Arnaud Sartre
Division Directors Reports Division J – Alison Morris
Division Directors Reports Division K – Tomasz Kropiewnicki
Division Directors Reports Division L – Seema Menon
District Leadership Team Reports
District Leadership Team Reports IPDD Vanessa King DTM PR Manager Nigel Oseland Administration Manager Paul Rhys-Taylor Club Growth Director Florian Bay DTM Program Quality Director Andy Hammond DTM District Director Pedro Casillas DTM
Program Quality May 2018 District 91 Andy Hammond DTM
Distinguished Clubs Program Conferences and Contests Pathways Triple Crown
Distinguished Clubs goal Target for President’s Distinguished District = 50% To date = 53% (4 th in World) 1,250 Club Officers trained Corporate COT at Google in July and Mindshare in January
Conferences and Contests Conference Committee led by Dee Alimi One annual Conference in May All four contest finals in May ▪ (International Speech, Humorous, Evaluation and Table Topics) No change to Club, Area and Division contests
Pathways Rolled-out 20 th March Pathways Guides and Ambassadors visited 159 clubs, and continue to support Revised Triple Crown to incorporate Pathways
District Director Report Pedro Casillas District Director District 91
The Seven Divisions of D91… • 7 Divisions • 154 Clubs
D91 Performance
D91 Performance
GDPR – update Things to do before 25 May 18 ALL Clubs call Committee meeting to discuss GDPR What? Where? Who? How Secured? Next Steps Review at DOT Additional advice at COT Follow up by AD visits and website updates/newsletters
How? Pedro Casillas District Director District 91 21 April 2018
Parliamentarian Audit Pathways Trainers Bureau Performance and Knowledge Culture & Diversity District Chief Alignment Judge District Director Conferences Youth Leadership Program Quality Champions for Director Leadership, Mentoring Speechcraft and MOT Club Growth Marketing Working D91 Director Administration Group ICT Manager Corporates Committee Logistics Immediate Past DD Finance Manager Leadership Committee Finance Team PR Manager Social Media Membership Site Recognition
Division & Area Director Groups Area Directors discuss: Your role – COTs, contests, visits, Area Council Meetings Distinguished Area Program & Area Success Plan Budget ideas Division Directors discuss: Supporting area directors to develop area success plans Division council meetings Meetings with DLT
http://d91toastmasters.org.uk/d91-success-plan-2017-18/
http://d91toastmasters.org.uk/council-meeting-4th-november-2017/
http://d91toastmasters.org.uk/pathways/
http://d91toastmasters.org.uk/istrict-91-webinar-series-by-florian-bay/
D91 – New & Prospective Clubs New Clubs = 6 Prospective Clubs = 7
Toastmasters International Update Toastmasters International CEO Dan Rex
12. Bids for District Conferences Andy Hammond DTM, Program Quality Director
May conference pipeline May 2019 – Ashford May 2020 - London May 2021 – ▪ M4 corridor May 2022 - London
Announcements and Adjournment
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