KITSAP COUNTY Department of Community Development 2018 Budget Presentation
Safe, Sustainable, and Livable Communities
Department of Community Development (DCD) Organizational Structure 2017 Director Assistant Director Assistant Director & Chief Building Land Use Planning Official Programs Manager Programs Manager Programs Manager Programs Manager Development Planning & Admin & Permit Building & Fire Services & Environmental Services Safety Engineering Programs 15 FTEs 7 FTEs 22 FTEs 19 FTEs
Administration & Permit Services • Front counter services - “One Stop” access point for all Community Development services • Administrative support: Programs Manager Admin & Permit • Fiscal management Services • Training/workforce development • Technological support • Records • Customer service operations 19 FTEs • Public engagement program and media liaison
Planning & Environmental Programs/ Development Services & Engineering • Land use planning for the communities by the communities • Kitsap County Comprehensive Plan and subarea plans Assistant Director • Regional coordination • Environmental restoration and shoreline management Programs Manager programs Programs Manager Development Planning & Services & Environmental • Code amendments Engineering Programs • Land use development applications and stormwater management 15 FTEs 7 FTEs
Building & Fire Safety • Construction/building inspection • Permit Plan Review Assistant Director (Chief Building Official) • Fire Investigation • Risk Check/Fire Prevention Programs Manager Building & Fire Safety • Code Compliance 22 FTEs
Statistics 2013 2014 2015 2016 Building & Fire Permits Submitted 2,579 2,911 3,494 3,896 Development Engineering Permits Submitted 187 189 332 342 Fire Investigations 113 118 115 100 Code Compliance Cases 450 534 531 467 Risk Check Inspections - - 50 392
Serving Kitsap with Improved Processes Committed to serving the community in the most effective and efficient manner Lean Six-Sigma: • 11 Trained Green Belt Process Improvement Leaders • 51 Trained Yellow Belts • 20 Completed Process Improvement Projects • 9 Completed Process Improvement Kaizen • 53 Just Do Its (JDIs)
Communication Tools – increase accessibility and transparency • Launched a customer service team • Fridays call • Customer experience follow-up calls • Customer survey • Email after submittal • Subscriber updates – email and wireless subscription • Facebook & Twitter updates • Department media liaison • User-friendly permitting and checklist material online • Website update
Personnel Management and Organizational Development Partnership with HR External and internal stakeholders groups • Hiring strategies for hard to fill positions • Continuous collaboration • Retention plan and training program • Re-activated Kitsap Nuisance Abatement (KNAT) • Partnership with universities/colleges • Strengthened relationships with counterparts at • Workforce development and internships the cities and counties within Puget Sound • Performance Evaluation Format • Coordination and collaboration with KBA, chamber, community and stakeholders groups • Strengthen coordination with Public Works, Parks Internal processes • Cleared backlog and Policy • Consistent, transparent and efficient communication • Tasks prioritization and timeline • Move from reactive to proactive • 2018 Organizational Structure
Strategic Planning Department Work Plan 2016-2018
Access to DCD Work Program Online
DCD 5-Year Action Plan
2018 Funding By Program DCD General Fund DCD Special Revenue Fund Programs Programs Natural DCD Public Administrative Permit Investigation Community Resources Works Services/ Center & & Planning Grant Development Department Outreach Compliance Management Engineering Interfund Building Environmental Administrative Planner of Planning Construction Services/ the Day Plan Review & Department Inspection Interfund Current Regional Planning Environmental Coordination
Percentage of Funding Sources Public General Works Fund Fund Grants $1,613,339 $2,351,263 $411,500 17% 24% 4% Permitting Fees $5,329,718 55%
2018 Budget Requests 100% SRF • Permit Technician $76,301 50% SRF 50% GF • Construction Inspector 1 $37,347 $37,347 100% GF • Planner $92,690 • Abatement Fund 100% GF $100,000 • Training for new Deputy 100% GF $10,342 Fire Marshals
2018 Budget Requests 100% Special Revenue Fund Permit Technician $76,301 • New Customer Service Program “Ask a Permit Tech” provides real time permitting related information and answers to the public • Assist in meeting department objective 24-48 hour response time to customer inquiries • 100% Special Revenue Fund • To accommodate for increased volume of permit processing work
50% 50% 2018 Budget Requests Special General Revenue Fund Fund Construction Inspector 1 (Risk Check) $37,347 $37,347 • To provide ongoing fire prevention inspections and issue Certificate of Occupancies to existing and newly constructed occupancies • Continue utilizing cross discipline strategy to accomplish sufficient inspection schedule • 50% General Fund • 50% Special Revenue Fund
Inspections areas Map of current areas of services and Additional area additional 2018 area • Previously accomplished by fire districts • Current service delivery demand South and Central Kitsap County Existing areas • 2018 service delivery demand is entire unincorporated area
Why should this be inspected… Kitsap County’s fire prevention program: • Risk-based • Applies to commercial occupancies • On-site visits based on specific occupancy risk assessments As often as this? • Includes overall assessment of fire and life safety hazards and their potential to lead to catastrophic loss • Take the time needed to fix the problem
Program Successes Large assembly building used for National indoor bicycle motocross – Absence of emergency lighting and exit Occupied Apartment – Unsafe apartment building Rot, missing railings, Occupied apartment Life storage, unprotected ignition danger of collapse Safety – Inadequate and sources, lack of fire resistive unsafe existing condition construction, endanger of the only exit
2018 Budget Requests 100% General Fund Planner $92,690 • Enable the Department to better manage code development activities • Over 200 identified code revisions identified • Ranging from administrative updates to major revisions • Current capacity is inadequate to address needs at the rate they are identified • 100% General Funding
Current Capacities Planner Planner Planner Planner Unassigned Projects • Comp Plan • Comp Plan appeals • Silverdale Regional • Manchester • Kingston & Suquamish • Code updates implementation, • Ongoing docketing subarea plans update coordination Center code, market Community visioning • Comp Plan appeals • Illahee, Gorst & • Subarea/neighborho • Unified Development analysis, green • Comp Plan corridor network, GIS od planning Keyport neighborhood Code and/or form- • Rural Legacy Lots amendments annual plan update analysis based code • Dry Sewer Policy • Administrative code • New planning areas docket • 2024 Comp Plan • Transfer of (e.g., Port Orchard, updates • Triage 200+ code Indianola) Update development rights • 2021 Buildable Lands • Annexation procedures • Water system & updates • Open space planning • Boundary Line Report Update Sewer system plan • Countywide Planning • Climate resiliency review Adjustment • Mitigation plan update • Agriculture code Policy update • SMP planning grant outreach application • SMP update
2018 Budget Requests 100% General Kitsap Nuisance Abatement Fund (KNAT) Fund $100,000 Proposed Funding will be used for: • Demolition • Cleanup • Legal Fees • Equipment used • Waste • Coordination of multiple agencies • 100% General Funding
2018 Budget Requests 100% General Kitsap Nuisance Abatement Fund (KNAT) Fund $100,000 Estimated costs based on prior abatements: • 100% General Funding Less Complex More Complex Demolition / Clean up / Waste Removal $40,000 $70,000 Staffing: Legal / Sheriff / Other $10,000 $10,000 Total Cost $50,000 $80,000 Note: Complexity level increases when hazardous materials are present.
Training for new Deputy Fire Marshals 100% • Filling three deputy fire marshals General Fund • Two were recently under-filled $10,342 • Training will be required for the under-filled fire marshals
Budget Requests Summary General Fund Requests Special Revenue Fund Requests Planner Position (1.0 FTE) $92,690 Construction Inspector Position $37,347 (.50 FTE Construction Construction Inspector Position $37,347 Construction/Permit Technician Position $76,301 (.50 FTE Risk Check) XXXXXX (1.0 FTE) Vehicle $15,000 Fuel, maintenance & computer $5,680 Training for new Deputy Fire Marshals $10,342 Risk Check Vehicle $15,000 Kitsap Nuisance Abatement Team $100,000 Interfund Increase $311,482 General Fund Total Request $261,059 Special Revenue Fund Total Request $440,130
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