RFB 2065-2019 COMPULSORY BRIEFING SESSION and SITE INSPECTION “Replacement of old dilapidated ceiling tiles at SITA Erasmuskloof Head Office” Date: 07 February 2020 @11am
Overvie iew Evaluation Criteria – Technical Mandatory Requirements Submission of bid responses Disqualification of bids Administration Questions and Answers 2 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Bid Evaluation Stages ( 1) 1) The bid bid evaluation pr process ss con onsists s of of se several stag ages s tha hat ar are app applicable acc according to o the na nature of of the he bi bid as as de defi fined in in the tabl able be below. Stage Description Applicable for this bid Stage 1 Administrative pre-qualification verification YES Stage 2A Technical Mandatory requirement evaluation YES Stage 2B Technical Functionality requirement evaluation NO Stage 2C Technical Proof of Concept requirement evaluation YES Stage 3 Special Conditions of Contract verification YES Stage 4 Price / B-BBEE evaluation YES (2) (2 The bid bidder mus ust qua qualify fy for or eac each stag age to o be be elig eligible to pr proceed to o the ne next xt stag age of of the evaluation. 3 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Administrative Pre-Qualification Verification (1) 1)The bi bidd dder mu must com omply ly wi with th ALL LL of the he bi bid d pr pre-qualif ific icatio ion requir irements in n order for or the he bi bid to to be be accepted for or evalu luatio ion. (2)If )If the he Bidder fail ailed to to com omply ly wi with th any y of f the he admin inis istr trativ ive pr pre-quali lific ficatio ion requir irements, or if SITA is s unab unable le to to ve verif ify y wheth whether the he pr pre- qualif qualific icati tion n requir irements are me met, t, the hen SITA reserves the he right to to – (a) a)Reje ject the he bi bid d and nd not not evaluate it, or (b)A )Accept t the he bi bid d for or evalu luatio ion, on n condit itio ion that the he Bidder mu must sub submit it wi with thin in 7 7 (se seven) da days any y sup supple lementary y inf nformatio ion to o achie ieve full ull com ompli liance, pr prov ovided d tha hat the he su supp pplementary y informatio ion is s admin inis istrativ ive and nd not not su substantiv ive in n na natu ture. ADM ADMINISTRATIVE PRE RE-QUALIFICATION RE REQU QUIREMENTS (1)S )Submis issio ion of f bi bid d response: The he bi bidd dder has has sub submitted a bi bid d respon onse do documentatio ion pac pack k – (a)that was delivered at the correct physical or postal address and within the stipulated date and time as specified in the “ Inv itation to Bid” cover page, and pa nd; (b)in )in the he cor orrect for ormat as s one ne orig iginal l do document, two o copie ies and nd one ne CD. (2)A )Attendance of f the he com ompuls lsor ory y br brie iefin ing se sessio ion: The he bi bidd dder ha has to to si sign the he br brie iefi fing se session on at attendance register us using the he sam ame informati tion n (bid bidder com ompany y nam name, bi bidd dder representativ ive pe person nam name and nd contact de details ils) as sub submit itted d in n the he bi bidd dders response do document. (3) ) The he bi bidd dder MUST ST , in n ter terms of f Na Nati tional l Treasury y Ins nstructio tion Not Note 3 3 of f 20 2016 16/1 /17, BE E regis istered as s a Supp upplie lier on n Na Natio tional l Treasury y Central Supp upplie lier Database (CSD SD). ). 4 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Targeted Procurement Requirements SIT SITA, , in te terms of of the PPP PPPFA Reg egulatio ion 2017 2017 sec secti tion 4(1 4(1), , has has an an ob obli ligatio ion to to ad advance cer certain de desig ignated groups gr s for or the su supply of of cer certain in goo oods s or or ser servic ices. s. The foll ollowing cr crit iteria ia ap applies s for or this is te tender/b /bid/quotation: a)This tender/bid/quotation shall be for the exclusive participation of SMMEs (EME/QSE) which are at least 51% black owned with a B -BBEE status Level One (1) or Two (2). b)SMME bidders will not be allowed to dilute their 51% black ownership through joint ventures, consortiums and subcontracting. c)This implies that the SMME bidder may not enter into a joint venture, consortium agreement or subcontracting agreement with any party that is not an EME/QSE with at least 51% black ownership. 5 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Technical Mandatory Requirements - The bidder must complete the declaration of compliance as per section 6.3 below by marking with an “X” either “COMPLY”, or “ NO NOT T COMPLY LY ” with ALL of the technical mandatory requirements, failing which it will be regarded as “NOT COMPLY”. - The bidder must comply wi with h ALL LL the TECHNICAL MAN MANDATO TORY RY REQUIRE REMENTS TS in order for the bid to proceed to the next stage of the evaluation. TECHNICAL MANDATORY REQUIREMENTS Substantiating evidence of compliance (used to evaluate bid) (1) BIDDER EXPERIENCE AND CAPABILITY REQUIREMENTS The bidder must provide three (3) reference letters from clients to whom the project or service was delivered or a The bidder must have provided similar project or service scope of work (minimum of 8500m 2 ) to at least three clients within the past five (5) sworn affidavit indicating the following: (a) The Client’s name, physical address and years; contact details. (b) Project Scope of work (reflective of minimum of 8500m2) (c) Duration of the project (2) COMPLIANCE DOCUMENT The Bidder must provide a valid; The bidder must have a valid Construction Industry a) CIDB rating certificate with not less than rating of Development Board (CIDB) certificate with not less than rating of GB GB6 6 (3) TARGETED PREFERENTIAL REQUIREMENTS The bidder must provide a valid B-BBEE Certificate or a sworn affidavit indicating that the bidder is an SMME (EME/QSE) which is at least 51% The bidder must be an SMME (EME/QSE) which is at least 51% black owned with a B - black owned with a B -BBEE status Level One (1) or Two (2) BBEE status Level One (1) or Two (2) 6 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Technical Proof of Concept Requirement Evaluation INSTRUCTION AND EVALUATION CRITERIA All qualifying bidders will be required to provide a Proof of Concept (POC) demonstration on the full functionality of its service (1) offering, specifically relating to the requirement in this bid. All of the POC requirements must be demonstrated in full. (2) POC demonstration of all functional requirements will be evaluated using a “comply”/“not - comply” score. (3) No No Fun unctio ionality ity that t mu must be be de demonstrated Evid vidence and nd evalu luatio ion crit iteria Com omply/ ly/Not Com omply ly (will be be us used to o evaluate te bi bid) d) 1. 1. Acoustical ceiling panels Display manufacturer's technical data for 1200x600x15mm acoustical cosmos needle ceiling units. Sample to display - minimum 150mm x 150mm acoustical panel. 2. 2. Understanding of scope and presentation of Demonstrate in a form of a project plan presentation, with specific project delivery and dependencies timelines, covering all the points as outlined in the scope of work. 7 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Acceptance of Special Conditions of Contract ACCEPT ALL LL DO DO NO NOT ACCEPT ALL (1 (1) The he bi bidd dder de decla lares to to ACCEPT ALL the he Spe pecia ial Con onditio ition of f Con ontract as sp specifi fied in n se secti tion 7. 7.2 2 above by indicating with an “X” in the “ACCEPT ALL” column, OR (2 (2) The he bi bidd dder de decla lares to to NO NOT ACCEPT ALL the he Spe pecia ial Con onditio itions of f Con ontr tract t as sp specif ifie ied in n se sectio ion 7. 7.2 2 above by by - (a) Indicating with an “X” in the “DO NOT ACCEPT ALL” column, and; (b) Prov (b ovid ide reas ason and pr prop oposal l for or eac ach of the he con onditi itions that is s not not accepted. Com omments ts by by bi bidd dder: Prov ovid ide reas ason and pr prop oposal l for or eac ach of the he con onditi itions not not accepted as pe per the he for ormat: Con ondit itio ion Reference: Reas ason: Prop opos osal: l: 8 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Price and B-BBEE Evaluation 80/20 Preferential Point System will be applied during the bid evaluation Criteria Points Price 80 Participation goals 20 Total 100 9 SITA SOC Ltd
Vendor Br Brie iefi fing Se Sess ssio ion Submission of bid responses Original signed bid document, One (1) original file excluding pricing which must be submitted in a separate envelope. One (1) hard copy excluding pricing which must be submitted in a separate envelope. Two (2) electronic copies (on CD/USB) of the bid document and technical/functionality response. Two (2) electronic copies (on CD/USB) of pricing only. Each schedule must be clearly demarcated, indexed and all pages numbered according to the response format . 10 SITA SOC Ltd
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