Data Admin Meeting (slides last updated 6/14/2018 2:15 pm) OCM BOCES Main Campus 200 Elwood Davis Rd, Syracuse June 14, 2018 1:00 - 3:00 pm
Agenda ● Welcome ● Assessment ● Student Reporting ● Staff Reporting ● Accountability ● Other Documents available at: http://www.cnyric.org/teacherpage.cfm?teacher=1055 2017-18 SIRS Manual: http://www.p12.nysed.gov/irs/sirs/ (v 13.10 - 06/08/18 update) Vendor Meeting Info: http://www.p12.nysed.gov/irs/vendors/home.html 2017-18 Reporting Timeline and Memo: http://www.p12.nysed.gov/irs/ 2018-19 Reporting Timeline and Memo: http://www.p12.nysed.gov/irs/
Assessment ● Reminder: 3-8 Updated Validity Rules (SIRS Manual pp 75-79) ○ Greater detail provided ○ Tested ■ No Performance Level = Total Tested ○ Not tested ■ Medically Excused ■ Admin Error ■ Refusal ■ Absent/No valid score (CBT: this includes NYSAA and ELL eligible students) ■ Incomplete ■ No assessment (PBT: this includes NYSAA and ELL eligible students) ● SIRS 301/302 - Tested-Not Tested Reports ● Level 1 reports - Assessment Summary by Std. Met ● Common Data View reports available in L1
Assessment - 3-8 Math and ELA ● Results expected mid-summer ● Small number of students in “review” status Assessment - NYSESLAT ● Results expected mid-summer Assessment - NYSAA ● Administration ended June 8 ● Feedback survey by June 29 ○ https://kansasedu.qualtrics.com/jfe/form/SV_cHlpnpiNmN7xFE9
Assessment - Regents ● Transition Regents Global History and Geography ○ Conversion chart available no later than June 22 ○ All Transition Global tests should be scanned by June 20 ● Regents process review ○ All SchoolTool districts have indicated that they want scores uploaded by us ○ Notify Test Scoring at testscoring@cnyric.org as soon as each subject is scored and completed ○ DO NOT let teachers enter scores manually ○ Uploading usually happens within 24 hours
Student Reporting ● Procedures for Obtaining NYSITELL/NYSESLAT Scores for Students Who Transfer Between NYS School District ○ NYSITELL one time screening tool ● Reporting safety net options for students with a 504 plan ○ Frontline IEP - now includes capability to report eligibility ○ Load manually from Frontline IEP “504 Plan - Safety Net extract” ○ 5775 Eligible for safety net in All Subjects under Section 504 ● Teacher Student Data Linkage (TSDL) ○ Due: June 15, 2018; Certification: June 22, 2018 ○ Certification will be in the IRS data exchange (Business Portal) ■ SIRS-315 Teacher Student Data Linkage (TSDL) Verification Report ■ SIRS-318 Staff Assignment Verification Report
Student Reporting (cont’d) ● Post Secondary Credits (see your friendly neighborhood consultant) ○ State relaxed 5 credit maximum. It will now be 10 credits. However, SchoolTool will not have an update until this summer. State will not be using this field this year. ○ BOCES dual credit courses - example (CTE) ■ Not mapped to a course code/no staff attached - does not report to DW ■ Listed only for transcript purposes ■ Not sure who these will be linked to the district ○ SIRS-330 Student Class Entry/Exit Verification Detail Report ○ SIRS-321 Student Class Grade Detail Verification Report; column added for Post-Secondary Credits. ● LEP Duration ○ 0231 Program Service ELL Eligibility code ○ ELL needs duration but should be duration in US Schools - not your district ○ Districts should report total duration including prior years
Student Reporting (cont’d) ● Special Ed. End-of-Year reporting Cleanup Sessions ○ PD Data System open now ○ OCM BOCES - Friday 6/22 - email rreale@cnyric.org to register ■ (Morning) - Seneca Large & Small Conference Rooms from 8:30 AM - 11:30 PM ■ (Afternoon) - Seneca Large & Small Conference Rooms from 1:00 PM - 4:00 PM ● Career and Technical Education (CTE) ○ Local CTE work sessions in July 24 9:00-11:30 @ CNYRIC Erie/Onondaga conference rooms ○ BOCES CTE load permission sheets will be sent soon ● SchoolTool rollovers - last auto loads June 28 ● 2017-18 EOY SIRS Data Reports ○ Overview ○ Verification grid
Staff Reporting 2017-18 Staff Attendance ● Few districts have reported at this time 2018-2019 Timeline and Reporting Memo ● Staff Data for ePMF due earlier ● All staff reporting data collection moved up Staff Evaluation Rating ● Due: October 19, 2018; Certification: October 26, 2018 ● SED has reduced the number of data elements LEAs need to submit for staff evaluation data but all educators must receive a full set of scores and ratings for their APPR results. https://www.engageny.org/resource/resources-closeout-2017-18-appr
Staff Reporting
Accountability - What do we know about ESSA? Draft regulations available for comment http://www.p12.nysed.gov/accountability/essa.html ● HS Achievement & Graduation Accountability (SIRS-105) - mid-June ● Elementary/Middle-Level Achievement Accountability (SIRS-106) - mid-June ● Chronic Absenteeism Accountability (SIRS-107) - mid-June ● College, Career and Civic Readiness Accountability (SIRS-108) - TBA ● Recently Arrived ELL Students Accountability (SIRS-109) - mid-June ○ Note: Accountability change of former ELL to 4 years does not impact service requirements of 2 years
Accountability - Elementary/Middle-level CSI based on 6 measures for ‘All Students’: [100.21(f)(1)] ● Composite Performance ● Student Growth ● Combined Composite Performance and Student Growth ● English Language Proficiency (ELP) ● Academic Progress ● Chronic Absenteeism
Accountability - High School CSI based on 7 measures for ‘All Students’: [100.21(f)(2)] ● Composite Performance ● Graduation Rate ● Combined Composite Performance and Graduation Rate ● English Language Proficiency (ELP) ● Academic Progress ● Chronic Absenteeism ● College, Career and Civic Readiness
Other ● Data Source Matrix https://docs.google.com/forms/d/e/1FAIpQLSclTx9j_8-ne2TwdOCW-3udXCVSXQo6bSmtjzn5DpBOFnoUlQ/viewform#responses ● System status page http://status.cnyric.org/ ● District Data Admin memo (handouts) ● SEDREF Administrator listing update for 2018 (portal) ● Teachers with Certifications Expiring 8-31-18 (portal) ● Out of Certification Report - TBA
Upcoming Dates ● June 15: 2017-18 Staff Assignment (Principals only) data due ● June 15: 2017-18 Staff Student Course (TSDL records) data due ● June 22: 2017-18 Staff Student Course (TSDL) & Staff Assignment Data certification ● July 6: 2017-18 Regents Exam Scores data extract ● August 6: Expected start of collection for 2017-18 Staff Evaluation data. Staff Evaluation data submission is a key factor in eligibility for 2017-18 State Aid for school districts. ● August 24: 2017-18 Special Education Data elements (VR13, VR15, and VR16 through PD Data system) Data Due ● August 24: All Final 2017-18 SIRS EOY Data Due (except for Special Education Events, Staff Evaluation) ● September 7: 2017-18 SIRS EOY Data Statement of Certification Form (except for Special Education Events, Staff Evaluation) ● October 19: 2017-18 Staff Evaluation data due to fulfill data reporting requirements under Education Law 3012-d. ● October 26: 2017-18 Statement of Confirmation of Staff Evaluation Rating Verification Report due via SED Monitoring in NYSED’s Application Business Portal at portal.nysed.gov to certify the accuracy of Staff Evaluation data submitted by the 10/19 deadline.
Data Admin Meetings for 2017-18 ✔ Thursday, September 28th – 1:00 - 3:00 PM ● ✔ Thursday, November 30th – 1:00 - 3:00 PM ● ✔ Thursday, January 18th – 1:00 - 3:00 PM ● ✔ Thursday, March 8th – 1:00 - 3:00 PM ● ✔ Thursday, May 3rd – 1:00 - 3:00 PM ● ✔ Thursday, June 14th – 1:00 - 3:00 PM ●
Anticipated Data Admin Meetings for 2018-19 Thursday, September 13th – 1:00 - 3:00 PM ● Thursday, November 1st – 1:00 - 3:00 PM ● Thursday, January 3rd – 1:00 - 3:00 PM ● Thursday, February 14th – 1:00 - 3:00 PM ● Thursday, March 28th – 1:00 - 3:00 PM ● Thursday, May 30th – 1:00 - 3:00 PM ●
WebEx Connection Data Admin Meeting Thursday, June 14, 2018 1:00 pm Meeting number (access code): 735 769 435 Meeting password: Data2018 https://cnyric.webex.com/cnyric/j.php?MTID=m19edb2e1deac08157064cf53110c8ed9 Audio connection: 1-240-454-0879 USA Toll Access code: 735 769 435
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