CXRDKTASSN RESULTS # 2017ACA CAP C ONTEXTE R EPORT D AILY F ILING R - PowerPoint PPT Presentation

U NDERSTANDING R EPORTS TO S UPPORT THE C OURTS Diane Robinson, Director Office of Research and Justice Statistics PHOTOGRAPH CREDIT MICHAEL HIBBLEN KUAR NEWS Building Bridges # 2017ACA CAP Ar Arkansas kansas Cour Court t Automa utomation tion Pr Prog ogram am Syst Systems ems Conf Confer erence ence 2017 2017

W HO CARES ABOUT THE DATA ? # 2017ACA CAP ▪ System is transparent ▪ Attorneys are watching ▪ Citizens are watching ▪ Voters are watching ▪ Media are watching

W HO CARES ABOUT THE DATA ? # 2017ACA CAP • Courts! Judges, TCAs, Clerks • National Center for Juvenile Justice/National Center of Family • Bureau of Legislative Research and Juvenile Court Judges • Department of Finance and • National Center for State Courts Administration • Law firms • Sentencing Commission • Academic researchers (faculty and • DHS - Division of Youth Services students) • Arkansas Tobacco Control • Policy and non-profit • Governor’s Office organizations • Bulk data – background check • Office of Child Support companies Enforcement • Media: newspapers, television • Citizens stations, radio

A VAILABLE R EPORTS # 2017ACA CAP • Contexte • Monthly and quarterly data reports to judges • Ad hoc reports

C ONTEXTE R EPORT D OCKET A SSOCIATION # 2017ACA CAP • CXRDKTASSN • Purpose: Find incomplete case closures and other errors • MD code with no association to an MF code • Missing MF code • Missing MF & MD code • Who: Clerks • How often: monthly

CXRDKTASSN P ARAMETERS # 2017ACA CAP

CXRDKTASSN RESULTS # 2017ACA CAP

C ONTEXTE R EPORT D AILY F ILING R EPORT # 2017ACA CAP • CXRDFR • Purpose: Catch inappropriate dockets, missing dockets • Who: Clerks • How often: daily

CXRDFR Parameter Screen

CXRDFR Results

C ONTEXTE R EPORT A CTIVITY REPORT # 2017ACA CAP • CZRACTV • Purpose: Review activity in Contexte by user within a date range • Who: Clerk • When: as needed

CZRACTV PARAMETERS # 2017ACA CAP

CZRACTV R ESULTS # 2017ACA CAP

C ONTEXTE R EPORT R ULE 41 # 2017ACA CAP • CZRRULE41 • Purpose: Identify cases with no action or activity • Who: TCA • When: Monthly

CZRRULE41 P ARAMETERS # 2017ACA CAP

CZRRULE41 R ESULTS # 2017ACA CAP

C ONTEXTE R EPORT R ULE 4GI # 2017ACA CAP • CZRR4GI • Purpose: Identify cases with no response • Who: TCA • When: Monthly

CZRR4GI P ARAMETERS # 2017ACA CAP

CZRR4GI R ESULTS # 2017ACA CAP

C ONTEXTE R EPORT C ASE S TATUS # 2017ACA CAP • CZRCASESTATUS • Purpose: Overview of case statuses; identify cases with incorrect status; review inactive or set for review cases • Who: Clerk or TCA • How often: as needed, depending on goal

CZRCASESTATUS P ARAMETERS # 2017ACA CAP

CZRCASESTATUS R ESULTS # 2017ACA CAP

M ONTHLY R EPORTS # 2017ACA CAP • Prepared and sent out by ORJS • Case detail reports are provided on request • Cannot pull in Contexte • Tableau subscription is possible (but not free)

M ONTHLY R EPORT S UMMARY R EPORT # 2017ACA CAP • Purpose: cases filed, cases disposed, cases pending • Who: sent to judges • When: on the 15 th of every month • Depends on • MF code • MD code • Docket association • Replaces the *sum reports in Contexte

M ONTHLY R EPORT S UMMARY R EPORT # 2017ACA CAP

M ONTHLY R EPORT C LEARANCE R ATE # 2017ACA CAP • CourTool M2: Cases disposed cases filed • Purpose: prevent backlog • Depends on • MF code • MD code • Docket association

M ONTHLY R EPORT C LEARANCE R ATE # 2017ACA CAP

M ONTHLY R EPORT T IME TO D ISPOSITION # 2017ACA CAP • CourTool M3: days from filing to disposition • Purpose: Keep cases from lingering, identify cases that need action • Depends on • MF code • MD code • Docket association • Replaces CASEDAYSCLS &DISPAGEDAYS reports in Contexte

M ONTHLY R EPORT A GE OF A CTIVE P ENDING # 2017ACA CAP C ASELOAD • CourTool M4: Days since filing • Purpose: Keep cases from lingering, identify cases that need action • Replaces CASEDAYSOPN report in Contexte

M ONTHLY R EPORTS # 2017ACA CAP

M ONTHLY R EPORT T RIAL T YPE S UMMARY # 2017ACA CAP • Coming attraction • Replaces TRLTYP report in Contexte

A D H OC R EPORTS # 2017ACA CAP • Everything comes from Contexte! • If you enter it, we can pull it!

B UT O UR D ATA ARE WRONG! # 2017ACA CAP • Everything comes from Contexte! • When we find errors, they go back to the clerk.

C OMMON P ROBLEMS # 2017ACA CAP • Criminal: every charge disposed (including 99-1) • Docket Associations • Lack of common ID • Incorrect dates • Incorrect judges • Disposition that doesn’t match case type • Trial type that doesn’t match case type

H ELPFUL T OOLS # 2017ACA CAP • Reports • Cover & Disposition Sheets • Case Status

T OOLS : C ASE S TATUS # 2017ACA CAP • Open • Closed • Reopened • Inactive (the court CANNOT take action) • Reactivated • Set for Review (Juvenile: DN & EJJ, Probate: Guardianship & Adult Protective Custody) • Specialty Court • Court Monitoring

U SEFUL R ESOURCES # 2017ACA CAP Arkansas Court Guide to Statistical Reporting: https://courts.arkansas.gov/forms-and-publications http://www.courtools.org/ • ACAP application support: Contexte or efiling questions • 501-410-1900, option 1 (Help Desk) • acap.help@arcourts.gov • courts.efiling@arcourts.gov • Data Quality Issues, FOIA request, dashboards, reports • ORJS: 501-492-5715 • orjshelp@arcourts.gov