Curriculum Advising and Programme Planning (CAPP) Sarah Sanders, Senior Academic Quality Manager (School of Humanities and School of Performing and Digital Arts) Debby Salsbury, Academic Quality Officer March 2020
What is CAPP? Where is it found? CAPP system represents the College's definitive record of curriculum data across its academic departments It details mandatory module (course) requirements, condonability, any rules and available options for each degree path, including a separate record for those offering variants such as a Year in Industry It is located within Banner, part of the central student record system Individual Department Reports can be downloaded via Infoview (See later slide for details on how to do this)
Who is responsible for CAPP? The Academic Quality and Policy Office (AQPO) is responsible for the set-up of new courses (programmes) and ongoing maintenance each year of existing courses (programmes) Information to update CAPP comes via the validation process Departments are responsible for confirming the accuracy of their CAPP data Departments/School Admin Teams are also responsible for implementing the validation changes (eg assessment updates in SHAGCOM, Moodle etc)
Why is CAPP so important? CAPP forms the basis of various important College operational processes including: Timetabling - to ensure correct scheduling of mandatory modules (courses) so as to avoid clashes for eg joint degrees Mandatory registration scripts - to ensure students are registered on the correct mandatory module(s) (courses) for their chosen degree pathway Please note, various students are excluded from the mandatory registration script including; non-progressing students; visiting students; part-time UG students; and students on courses (programmes) that are not currently CAPP compliant, eg Liberal Arts. Mark Management system (Oncilla) – to ensure the condonability is accurate for progression/classification
CAPP – legal responsibilities College has a legal responsibility to advertise accurate course (programme) structures and module (course) information (essentially mandatory modules (courses)) in the form of a Course (Programme) Specification. The Competition and Markets Authority (CMA) promotes competition within the market (our market is Higher Education) Prospective students receive information at the offer stage (Course (Programme) Specifications) which forms a contract Course (Programme) Specs are therefore the definitive version and should match CAPP! Could lead to complaints/litigation if information is inaccurate or significant changes are made without adequate notice Combined Course (Programme) Specifications and CMAs for UG and separate documents for PGT for 2020/21 are held in the Degree Programme Library https://www.royalholloway.ac.uk/degree-programme-library/
Degree Programme Library
BA Film Studies with Philosophy example
CAPP terminology CAPP uses the following terminology : Programme = the degree course (programme) being offered Areas = the stages within the course (programme) ieYear 1, 2, 3 etc. note: a different colour is used for each stage in the report Groups = these are a selection or ‘basket’ of mandatory or optional modules (courses) note: each area must have at least one group note: a Joint Honours degree will have more than one group Rules = are located within groups and determine the number of credits to be taken from a basket of options
CAPP terminology example Programme Area Group
CAPP - credits The total number of credits required for each stage of an undergraduate degree will normally be 120: Single Hons Joint Hons Major/Minor Group Groups Groups 120 credits 60 credits 60 credits 90 credits 30 credits or 60 credits 60 credits
CAPP joint honours example Criminology Group Psychology Group
CAPP rules Rules determine the structure of the degree and a student’s choice where appropriate. The rules of a group will normally relate to optional modules (courses) A student is required to choose a specific number of credits from a basket of options The number of optional credits will be determined by: 120 credits for the UG academic year/stage minus any mandatory module (course) credits 180 credits for the PGT academic year minus any mandatory module (course) credits
CAPP rules example Rule Rule
CAPP rules example Rule
CAPP module (course) status Modules (Courses) are classified as follows: MNC Mandatory/Non-Condonable students must pass, be allowed or from which they must be granted exemption in order to progress onto the next stage or to qualify for a specific field of study; MC Mandatory/Condonable students must take but do not have to pass in order to progress onto the next stage or to qualify for a specific field of study. R Research Project/Dissertation OC Optional/Condonable Fail outcomes in these courses can normally be condoned unless a Pass outcome is required to qualify for a specific field of study. It is essential that this information is recorded correctly as it is used by the Mark Management System for progression and classification.
CAPP rules - condonability In addition to the module (course) status, a level of condonability will be shown: UG – Pass mark is 40% 30-39% shown as eg Optional/Condonable (30) PGT – Pass mark is 50% 40-49% shown as eg Mandatory/Condonable (40) Note: The level of condonability may vary for some courses (programmes) eg UG Engineering (35-39%), and some MSci courses (programmes)
CAPP Full example
CAPP Full example
CAPP Full example
CAPP timeline December 2019, academic The CAPP signatory in each departments submit validation Once approved, AQPO will academic department will requests to School Education update Banner and CAPP review the course Committee for approval by where necessary (April (programme) structure in UG/PGT Director of Education, onwards) CAPP via an Infoview report assisted by SAQM (May onwards). Once approved by the Students will be registered on Departments annotate an academic department, AQPO their mandatory modules Infoview pdf report with any will notify Student (courses), student personal changes; AQPO will Administration who will run timetables will be correct, Mark investigate and amend as the Mandatory Registration Management System will be necessary Script (from 13 July 2020). accurate for 2020/21
CAPP - Infoview report May onwards - an email will be sent to department signatories Include details of report to be run in Infoview Include details of how to annotate any amendments Departments have 3 weeks to approve and return the report Report will include any degree pathway which contains one of your department modules (courses) Administrators have access to Infoview, but academic staff do not have access Progs, Courses and Registrations folder: Any queries can be directed to the AQPO email box: Academic-Quality-and-Policy@rhul.ac.uk
CAPP -What could go wrong? Students registered on the wrong mandatory modules (courses) Affects their timetables Extra work for admin to re-register the students/AQPO to correct CAPP/Depts to sign off Students registered for the wrong number of credits Too many/too few Extra work for admin to correct credits/AQPO to correct CAPP/Depts to sign off Mandatory modules (courses) have incorrect condonability Affects progression/classification/AQPO to correct CAPP/Depts to sign off Students receive the wrong course (programme) structure information College receives complaints/litigation/Suspension of Regulations needed Note: Modules (Courses) not running Form on AQPO web page to permanently withdraw a module (course) If not running for a year, leave in the basket Good practice/tidy housekeeping!
AQPO/CAPP further information AQPO web page: Staff Intranet/Teaching (or via Professional Services/Academic Services) Regulations and Policies, Quality Assurance Annual Reviews, Partnerships, Exam Board administration, External Examining, Suspension of Regulations, Validation and CMA guidance General Email: Academic-Quality-and-Policy@rhul.ac.uk CAPP information: Staff Intranet/Teaching/AQPO/Validation
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