Community Planning and Facility Collaboration Meeting TVDSB & Oxford County 2019 June 13
Introduction Meeting Chair: Trustee Bill McKinnon Susan Mark, Superintendent of Facility Services and Capital Planning Carlos Henriquez, Manager of Capital Projects Holly Gerrits , Manager of Early Years Christie Kent, Planner Lara Cutler, GIS & Planning Technician Kim Gleeson, Administrative Assistant
Introduction The objective of the meeting is to: Provide an opportunity for TVDSB and Community Organizations to share information which may assist with managing of excess space, projecting future needs, and identifying opportunities for facility collaborations Community Planning and Facility Collaboration Meetings are intended to help ensure TVDSB’s long-term accommodation planning is well informed, well coordinated, transparent, sustainable and supportive of student achievement (TVDSB Procedure 4015b)
Introduction Ministry of Education Updates Overview of Student Accommodation Planning Overview of Capital Planning Collaboration Opportunities Discussion
MINISTRY OF EDUCATION UPDATES
Ministry of Education Update The Provincial election in June 2018 provided a new government with the Progressive Conservatives winning the election. The first announcement from the new government was released on 2018 July 12. The Honourable Lisa Thompson, Minister of Education, released a memo outlining several initiatives for the Ministry, including: School closures – Maintain the current school closures moratorium until we complete a full review of the school closure process.
Ministry of Education Update 2018 July 05 : Cancellation of Greenhouse Gas Reduction Funding (GGRF) The provincial government cancelled the Cap and Trade Program effective 2018 July 03 and the GGRF Program was funded through Cap and Trade proceeds The Ministry would cover any contractual agreements for capital works made on or before 2018 July 03 TVDSB was originally funded $ 4.67 M and had agreements in place for $ 4.17 M at the time of this announcement On 2018 November 08, the Ministry committed to work with school boards to continue projects initiated under GGRF which were without contractual agreements by managing these projects within existing funding streams
Ministry of Education Update 2019 January 23 : Hiring Practices and Class Size Engagements The Ministry invited education partners to provide input on Ontario’s hiring practices (Ontario Regulation 274/12) and class sizes in Ontario The impact of decreasing or increasing class sizes has a direct affect on facility utilization and future planning initiatives Specific Considerations were posed by the Ministry for feedback: • Hard caps and board-wide average class sizes • Kindergarten classroom • Overall class size Submissions were required by 2019 May 31
Ministry of Education Update 2019 March 15 : New Vision for Education Class size: Kindergarten – no proposed changes to either caps or average class size and no change in the educator to student ratio Primary grades (grades 1-3) – hard caps remain in place, no changes Intermediate (grades 4-8) - average class size increase of one student Secondary grades (grades 9-12) – average class size requirements adjusted from 22 to 28 students E-Learning (35 students / class) – delivery of these courses to be centralized and secondary students will take a minimum of four e-learning credits
Ministry of Education Update 2019 March 15 : New Vision for Education The Ministry continued with its consultations and provided the opportunity again for families, staff and school boards to submit feedback on the government’s direction. The proposed changes will begin to be phased in for the 2019-2020 school year .
Ministry of Education Update 2019 April 25 : Regulatory Reporting: 5-Year Energy Conservation and Demand Management Plans; and Annual Energy Consumption and Greenhouse Gas Emissions Report School Boards are required to submit information for each facility in their asset portfolio for: total floor area, number of portables, number of operating hours per week, and the annual consumption values for each utility (electricity, natural gas, fuel oil, etc.) Boards must produce a plan that outlines their progress against the Plan that was completed in 2014 In addition, the 5-Year Energy Conservation and Demand Management Plan must set out the board’s energy management strategies for the next five (5) fiscal years (2018/2019 through to 2022/2023) and include proposed measures to reduce energy consumption, the annual and cumulative conservation goals, and demand management strategies
Ministry of Education Update 2019 April 25 : Regulatory Reporting: 5-Year Energy Conservation and Demand Management Plans; and Annual Energy Consumption and Greenhouse Gas Emissions Report The 5-Year Energy Conservation and Demand Management Plan must be posted on the Board’s website Due date is 2019 July 01
Ministry of Education Update 2019 April 26 : Grant for Student Needs (GSN) Funding for 2019-2020 This memo provided information on the Ministry’s “investments that have the greatest impact on the classroom, while ensuring tax dollars are used more effectively”. Some highlights related to Facility Services: Confirmation for the changes in class sizes School renewal funding increased slightly Capital Priorities – only information is that a “separate memorandum will follow” – no new information to-date
Ministry of Education Update 2019 April 26 : Previously-Approved School-Based Child Care Capital Projects The memo provided an update regarding funding and next steps for previously-approved school-based child care capital projects TVDSB has five (5) child care capital projects: New Southeast London PS Harrisfield PS in Oxford County Algonguin PS in Oxford County River Heights PS in Middlesex County Aldborough PS in Elgin County
Ministry of Education Update 2019 April 26 : Previously-Approved School-Based Child Care Capital Projects The Ministry will provide dedicated multi-year operating funding upon opening of the child care centres that are in a new school (New Southeast London PS) The Ministry has confirmed operating funds will be provided to Aldborough PS pending review of scope of work The Consolidated Municipal Service Managers (CMSMs) must confirm by 2019 August 30 that they will provide the operating funds for the other school-based child care projects (Harrisfield PS, Algonquin PS, and River Heights PS) in order to receive capital funding
Ministry of Education Update 2017 Early Years Capital Program (EYCP) Funding Allocation School Region Detail Spaces Infant Toddlers Preschool Childcare Centre and Aldborough PS Elgin Early ON Child and 10 15 24 Family Centre Childcare Centre and River Heights PS Middlesex/ Early ON Child and 10 30 48 London Family Centre Childcare Centre Algonquin PS Oxford 10 - 24 Addition Childcare Centre Harrisfield PS Oxford 10 15 24 Addition
Ministry of Education Update Annual Update: Rural and Northern Education Fund (RNEF) The purpose of the RNEF is to better support: • Quality rural education • Sustainable use of school space in rural communities; and • Decision-making around school closures In 2018 – 2019, TVDSB continued to allocate funds received from the RNEF to support staffing in rural Secondary Schools Qualifying Secondary Schools: • Glencoe District High School • North Middlesex District High School • West Elgin Secondary School • East Elgin Secondary School Additional Online Resources: https://www.tvdsb.ca/en/our-board/plans-and-reports.aspx
Ministry of Education Update Uncertainties Remain for Planning Tools: Moratorium remains on school consolidations and closures Previously-released Pupil Accommodation Review Guidelines have not yet been confirmed by the Progressive Conservative government Capital Priorities for new schools and additions were speculated to be requested in June 2019 with submittals to the Ministry in Fall 2019. It is not clear what criteria will be required in order to submit business cases with the moratorium still in effect
OVERVIEW OF STUDENT ACCOMMODATION PLANNING
System Overview Schools, Enrolment and Utilization
Enrolment and Utilization Historic and Projected System Utilization – Elementary Panel English Track (ET) 65000 113 Grade JK-8 60000 55000 French Immersion (FI) 9 Grade SK-8 50000 Enrolment (Pupil FTE) 45000 English Track 2 40000 Grade JK-3 35000 English Track 30000 3 Grade 4-8 25000 English Track 20000 3 Grade JK-6 15000 10000 Dual Track - FI and ET 1 5000 FI Grade SK-8 / ET 0 French Immersion 1 Grade SK-7 OTG Historical Enrolment Projected Enrolment Total Schools 132 2018-2019 Enrolment 2017-2018 YOY 2018-2019 YOY (Actualized 2018 Oct 31) Enrolment Change Projection 55,130.6 FTE Increase of 1,275.81 Increase of 885 Note: Enrolment in charts is based on a October 31 st Trillium data pull and is not actualized through FTE (2.37%) FTE (1.61%) the audit process.
Enrolment and Utilization Historic and Projected Enrolment – Elementary Panel Elementary Historical and Projected Enrolment FTE – 1999-2022 59,000 57,000 55,000 53,000 51,000 49,000 47,000 45,000 School Year * Elementary FTE calculations starting in 2014-2015 as per Ministry of Education Memo 2014:SB19 to reflect the elimination of half-time register as a result of the full implementation of Full Day Kindergarten
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