Colleague Integration, and Affordable Care Act Compliance Mike - PowerPoint PPT Presentation

RMUG 2014 Laramie County Community College Automated Timekeeping, Colleague Integration, and Affordable Care Act Compliance Mike Bowman Senior Account Executive Higher Ed Division 1

About TimeClock Plus: Laramie County Community College 25 Years – 1 Focus • All development, support, administrative and ancillary • staff are employees of DMI in our Texas Corporate Headquarters Deloitte & Touche Fast 500, 3 Years – Fastest growing • technology companies in North America ~50,000+ organizations, 500+ Colleges & Universities • (100+ Ellucian), 4,000,000+ users. RMUG 2014 2

What Makes TimeClock Plus Unique? Laramie County Community College TimeClock Plus offers bi-directional interface to Colleague • TimeClock Plus is the only recognized Time & Attendance • Partner of Ellucian TimeClock Plus offers a “Hybrid” environment, offering users • the flexibility of both Client/Server & Web Interfaces (Hosted or On-Premise) TRUE REAL TIME – no polling, yet no downtime • TimeClock Plus has very little overlap with Colleague • RMUG 2014 3

Laramie County Community College TC+ Objectives For Higher Ed • Offer a reliable, dependable timekeeping system from the time of the employee clock operation to the transmission of an electronic payroll file to Ellucian Colleague • Offer Real-Time reporting and proactive labor management to department managers • Assist with legal compliance for labor tracking • Minimize or eliminate paper-based timekeeping & leave processes throughout the college • Allow for the accurate multi-job tracking of employee time worked RMUG 2014 • Eliminate dual entry and manual keying of data between TimeClock Plus and Colleague 4

TimeClock Plus Solution Summary Laramie County Community College TimeClock Plus is scalable: • From small colleges and universities like Sweet Briar College and Angelo • State University to large Division I institutions like Virginia Tech, Texas Tech, and University of Pennsylvania TCP knows the needs of Higher Education: • High Turnover, Student Workers, and Dual Data Entry • Comp time vs 1.5X Overtime vs 1.0X Overtime • Dual Employees with multiple Jobs • Weighted/Blended Overtime • Ease of Use, Learning Curve • No TimeClock Plus experience required • Only show what is necessary for supervisors/managers • Flexible interface without custom development • RMUG 2014 5

RMUG 2014 Laramie County Community College Employee Clocking Options 6

RMUG 2014 Laramie County Community College Employee Clocking Options 7

RMUG 2014 Laramie County Community College Employee Clocking Options 8

Questions?? Laramie County Community College Contact Information Mike Bowman 800-749-8463 ext 7614 mike@timeclockplus.com www.timeclockplus.com RMUG 2014 9

RMUG 2014 Laramie County Community College Moving to an Electronic Timekeeping System Herry Andrews, Director of Accounting Services Laramie County Community College 10

LCCC Experience Laramie County Community College  Paper timesheets  Search for Vendor  Setup  Pilot Group  Bring on in groups  Reports  Future RMUG 2014 − All Leave requests and approvals − ACA Reporting 11

Overview Laramie County Community College  Approve Time in Time Clock Plus  Export from Time Clock Plus  Batch Import to Colleague (TCBE)  Information now in TCDE  Review imported information  Process Payroll RMUG 2014 12

RMUG 2014 Laramie County Community College Time Clock Plus Export 13

RMUG 2014 Laramie County Community College Export File in an Excel Format 14

RMUG 2014 Laramie County Community College Sample File Export 15

RMUG 2014 Laramie County Community College Import File Definition 16

RMUG 2014 Laramie County Community College TCBE- Time Card Batch Entry (Import) 17

Laramie County Community College TCDE- Imported Time Ready for Processing RMUG 2014 18

Questions Laramie County Community College Any Questions? Herry Andrews 307-778-1231 handrews@lccc.wy.edu RMUG 2014 19