Clerks Briefings November 2019 Welcome Your facilitator is: Ruth - PDF document

Clerks’ Briefings November 2019 Welcome Your facilitator is: Ruth Kessell Agenda • ACTIVITY: Meetings Quiz • GCC Governor Database • National updates -DfE • ACTIVITY: Competency Framework: Competency 2 – Administration • Local updates • Training • Recruitment • Action reminders ACTIVITY Meetings Quiz answers. Any questions? Governor Services 1

GCC Governor Database • Update to GCC database for maintained schools • Please keep Governor Services informed as personnel changes happen https://www.gloucestershire.gov.uk/schoolsnet/governors/doc uments-forms-policies-and-useful-links/ • Mismatches between clerk’s list, website and GIAS – categories and dates not matching • School email addresses – good practice reminders * DfE LATEST NEWS * 1. DfE Governance Monthly Updates https://www.gov.uk/government/publications/school-governance-update 2. Collections of all gov.uk guidance for maintained schools / academies I. https://www.gov.uk/government/collections/local-authority-maintained- schools-governance II. https://www.gov.uk/government/collections/academy-trusts-governance 3. DfE: Statutory Policies list updated https://www.gov.uk/government/publications/statutory-policies-for-schools-and- academy-trusts * DfE LATEST NEWS * 4. Keeping Children Safe In Education 2019 https://www.gov.uk/government/publications/keeping-children-safe-in- education--2 5. G uidance for schools on Brexit (18 Oct 2019) https://www.gov.uk/government/publications/eu-exit-no-deal- preparations-for-schools-in-england/eu-exit-no-deal-preparations-for- schools-in-england Governor Services 2

Clerking Competency Framework April 2017 1. Understanding governance 2. Administration 3. Advice and guidance 4. People and relationships Competency 2: Administration Professional clerking ensures that the processes and procedures of governance are administered efficiently. • Taking care of the basics enables the chair and the board to make more effective use of their time and focus on strategic matters. • Developing a forward plan with the chair so that board members are well prepared for meetings and executive leaders are able to provide the right information for discussion. • High-quality paperwork leads to better-informed decision- making, and • Clear record-keeping enables compliance and accurate reporting to others within, and outside, the organisation. Administration Governor Services Governor Services 3

Record Keeping What should clerks keep on file? Instrument of Government / Articles Meetings: of Association & Funding Agreement Agendas, papers, minutes Governor attendance Standing orders / register Code of Conduct Terms of Reference Declarations of interest Annual Business Plan Governor skills audit Governor details Governor training record Governor Services Declarations of Interest What is an interest? Annual declaration by governors Register of Interests Declarations at, and withdrawal from, a meeting www.gloucestershire.gov.uk/media/17180/aof244.doc (link to blank form) HO246 Governor Details Full names of all governors and associate members Type of governor each person Attendance record at is and who appoints them meetings Dates of appointment Relevant business or pecuniary interests Dates of resignations (up Governor roles in other to 12 months) educational settings Material interests/ Terms of office relationships HO102 Governor Services Governor Services 4

Annual Business Plan What Should be included? Dates and main agenda items for: • FGB • Committees Plan for • Panels a logical Governor Visits schedule work flow Governor Services * GCC LATEST NEWS * Governor Training Courses • Good uptake, book early to get date and venue required • Ensure governors know a place must be booked and acknowledgement sent. • From April 2020 there will be a new booking process using GCCPlus • Several courses have recently changed Training for clerks Training for New Clerks: Introduction for new clerks – overview of role & focus on administration and compliance with the statutory duties Head, Chair & Clerk All 3 attend to work together on understanding how to support each other to promote effective governance Supporting effective governance through minute taking What it says on the tin The Established Clerk – coming soon For clerks 18 months+ into the role – providing advice and guidance, complaints, hearings, succession planning, archiving papers Governor Services 5

Training for clerks Training for new clerks • Thurs 5 Mar 2020 Cheltenham Chase Hotel 09.30–15.30 Head, Chair & Clerk • Mon 25 Nov 2019 Hallmark Hotel (full) 09.30–12.00 • Thurs 13 Feb 2020 Cheltenham Regency (new) 09.30–12.00 • Wed 4 Mar 2020 Cheltenham Regency (full) 09.30–12.00 Supporting effective governance through minute taking • Fri 29 Nov 2019 Cheltenham Regency 09.30–12.00 The established clerk • Coming soon Remember your CPD is important! Appraisal for Clerks • Chair of Governors is your line manager • Meeting with chair - update • What is working well? • What could we do better? • What training do you feel would help? Training for governors Training for New Governors • Sat 23 Nov 2019 The Pavilion, Cheltenham (full) 09.30 –15.30 • Fri 29 Nov 2019 Museum in the Park, Stroud (full) 09.30 –15.30 • Mon 27 Jan 2020 Gloucester Rugby Club (full) 09.30 –15.30 • Sat 29 Feb 2020 The Pavilion, Cheltenham 09.30 –15.30 Exclusions • Thurs 5 Mar 2020 Hallmark Hotel, Gloucester 18.30 – 21.00 Finance (LA maintained schools only) • Thurs 14 Nov 2019 Cheltenham Regency Hotel 09.30 – 12.00 • Thurs 12 Mar 2020 Hallmark Hotel, Gloucester 18.30 – 21.00 Curriculum • Wed 20 Nov 2019 Hallmark Hotel, Gloucester 09.30 – 12.00 • Tues 10 Mar 2010 Hallmark Hotel, Gloucester 18.30 – 21.00 Governor Services 6

Headteacher Performance Management • Thurs 21 Nov 2019 Hallmark Hotel, Gloucester 18.30 –21.00 The Role of the Chair • Fri 6 Dec 2019 Cheltenham Chase Hotel 09.30 –15.30 • Sat 18 Jan 2020 The Pavilion, Cheltenham 09.30 –15.30 Safeguarding Children • Wed 13 Nov 2019 Hallmark Hotel, Gloucester 09.30 -12.00 • Tues 11 Feb 2020 Cheltenham Regency Hotel 18.30 –21.00 SEND • Wed 20 Nov 2019 Cheltenham Regency Hotel 18.30 –21.00 • Fri 7 Feb 2020 Hallmark Hotel, Gloucester 09.30 -12.00 For more information and booking details: http://www.gloucestershire.gov.uk/schoolsnet/governors/governor- training-courses/ School Based Courses: GB core functions and effectiveness • Roles & Responsibilities of Governors • Accountability through Monitoring & Challenge • Preparing for Ofsted • Developing an Effective Governing Board • Effective School Self-Evaluation & School Improvement Planning • Structuring your GB School Based Courses: Specialisms for governors • Curriculum • Exclusions • Finance • Headteacher Performance Management • Safeguarding • SEND • Using Data Governor Services 7

Recruitment of clerks http://www.gloucestershire.gov.uk/schoolvacancies/ governor.services@gloucestershire.gov.uk Reminder governor.services@gloucestershire.gov.uk 1. Minutes - draft 2. Any governor vacancies 3. New governor appointments 4. Update website & GIAS 5. Items for next clerks’ briefings Governor Services 8