Charter Leaders Meeting May 11, 2017 The Santa Clara County Office - PowerPoint PPT Presentation

Charter Leaders Meeting May 11, 2017 The Santa Clara County Office of Education is committed to serving, inspiring, and promoting student and public success.

Introduction/Review Agenda/Updates Welcome/Introductions……………………………………...ALL Agenda Review and Meeting Goals: ……………………..Khristel Johnson Framing Our Future: SCCOE 2015-2019 Strategic Plan Goal 1 - Strategic Actions: • Improve student equity and access to high quality education Goal 2 - Strategic Actions: • Provide support to districts, communities, schools, and students Goal 3 - Strategic Actions: • Be A Premier Authorizer Goal 4 - Strategic Actions: • Improve organizational effectiveness and efficiency 2

Charter School Office Introductions • Khristel Johnson – Director • Michelle Johnson - Administrator • Vickie Teshin-Anderson - Administrator • David Wong - Administrator • Christine Carbone – Financial Administrator • Marko Mosunic - Financial Administrator • Freddie Lacson – Administrative Assistant 3

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SCCBOE Authorized Charter Schools Role Call SUMMIT DENALI ​ SUMMIT TAHOMA ​ DOWNTOWN COLLEGE PREP - ALUM ROCK JOSE HERNANDEZ MIDDLE SCHOOL ​ VOICES -MORGAN HILL ACE EMPOWER ACADEMY MIDDLE SCHOOL ​ VOICES -MOUNT PLEASANT UNIVERSITY PREPARATORY ACADEMY ​ SUNRISE MIDDLE SCHOOL SPARK CHARTER ​ ROCKETSHIP ACADEMY FOR BRILLIANT MINDS ROCKETSHIP ALMA ACADEMY ​ ROCKETSHIP DISCOVERY PREP ​ ROCKETSHIP FUERZA COMMUNITY PREP DISCOVERY CHARTER ​ ROCKETSHIP LOS SUENOS ACADEMY SCHOOL I ​ ROCKETSHIP MATEO SHEEDY ELEMENTARY ​ DISCOVERY CHARTER ROCKETSHIP RISING STARS ROCKETSHIP SI SE PUEDE SCHOOL II 5

Three Core Principles of Charter Authorizing 1. Maintain high standards for schools 2. Uphold school autonomy 3. Protect student and public interests NACSA Principles & Standards for Quality School Authorizing 2013 6

Review of Recommendations From Charter Leaders 2/16/17 Lunch and Learn Focus meetings on specific topics Preparation for Board Meetings - Pre - renewal meetings - Renewal protocol 7

Sonia Gutierrez Supervisor Student Health and Wellness Tobacco Use Prevention and Education Program 8

LEAP and Epic Adora Fisher, Norma Martinez Palmer 9

Choice Schools Symposium November 8-9, 2017 1. Districts and Charters Moving Together to Support Programs of Choice for Student Learning (Special Meeting) 2. Showcase of Best Practices in Programs of Choice in Santa Clara County (Day Two) 3. Creating and Sustaining Programs of Choice in Santa Clara County (Day One) 10

Mission/Goals: 1. Share what is working in the “school choice movement” 2. Provide opportunities for participants to engage in critical discussions of salient issues through panel presentations 3. Highlight exemplary teaching and learning practices in charter schools, schools of choice/ small schools and traditional public schools 11

Many Ways to Participate • Presenter recommendation • Open your school for site visits • Suggest other speakers for specific topics • Come and participate in panels and sessions • Submit names for possible partnerships/sponsors more information to follow » 12

INTERMISSION 13

Fiscal Presentation Christine Carbone and Marko Mosunic 14

Transparency • SCCOE and Charter School • Good Accounting Practice Generally Accepted Accounting Principles – (GAAP) • Promotes Accountability – Legitimacy – Fairness – Positive Practices –

Monthly Reporting Current Basic Accounting Practices – Reconciliation Cleared Checks • – General Ledger Checkbook • For Each Individual School • – Balance Sheet Financial position at a specific time • Generally the end of the month •

Monthly Reporting Reports currently provided to: • Individual Schools • Administrative Leadership • Finance Committee • Board of Directors • SCCOE

Your Charter School Financial Administrators

Monthly Reporting Reviewing Fiscal Health • Bank Statement $ = Balance Sheet $ – Should be the same • Monthly Ending Balance Sheet Cash versus Budgeted Ending Cash Balance – Review difference and analyze • Might ask questions • First 5 months of FY • Restricted Money

Monthly Reporting Reviewing Fiscal Health Balance Sheet Review • Current assets/current Liabilities Should be =>1 – • % of Assets that are Cash “Cash is King” – • Total Debt/Asset Lower % – • Total Debt/Equity Higher % –

Monthly Reporting Fiscal Health General Ledger REVENUE Receiving all your revenue? • Donations and Grants being properly recorded • and identified Restricted monies being properly allocated • Review transfers from other entities • New Loans or Bonds • Identify Sources of Revenue •

Monthly Reporting Fiscal Health General Ledger (GL) EXPENSES Transfers to other Entities • Payments of Loans or Bonds or Long-Term Debt • Large Expenses/Prepayments • Credit Card Statements • STRS Contributions • Identify Expenses •

1st & 2nd Interims • Electronic File • Cash Flow Statement • Assumptions Tab • Signed Certification • LCFF Calculator

1st & 2nd Interims Electronic file – Formulas in the file – Workability – Links in Excel – Macros

1st & 2nd Interims Cash Flow Statement – Inflows and outflows of core business – Financial health – Relationship between CFS, Monthly, Interims and LCFF

1st & 2nd Interims Assumptions Tab – Enrollment – Funding rates – Expenditures – Explain it...

1st & 2nd Interims Signed Certification – Authorized signer – Date – Information

1st & 2nd Interims LCFF Calculator – Recalculation – ADA verification – Double check

Adopted Budget Compare to PY – Recalculations • AB 602 Spec. Ed. • LCFF – Cash Flow – Variances

Unaudited Actuals • Alternative Form – Don’t change or adjust the form or formulas CDE will reject it! • They are serious!! • Signed Certified Page – Hard copy required • Due September 15 to SCCOE – August 31- Recommend close books – Time to review and obtain signatures before sending to the CDE

Unaudited Actuals 16-17 Review Revenue and Expenses: – Audited Prior Year 15-16 – Adopted Budget 7/1/FY 16-17 – 2nd Interim Budget 16-17 – Unaudited Actuals 16-17

CY CY CY 2nd

Unaudited Actuals Compare: – Variance in $ – Variance in % If the $ is small, but a large % • If the % is small, but a large $ • Salaries $ 50,000/8% • Additional teacher(s)? • More Students? (P-1/P-2/LCFF) • Increase in Benefits? • CY CY CY CY 2nd

Unaudited Actuals ADA – P-1 – P-2 – P-Actuals (end of FY)

Unaudited Actuals Review for: • Changes in ADA • Changes in Districts of Residence – CDE – LCFF – Faculty/Staff – Budget Discrepancies

Unaudited Actuals LCFF Calculations – Should match Revenue – Recalculate P-Actuals • For Final YE Revenues

Audit Report • Material variances • Misstatements • Non-compliance • Prior year finding • CPA Firm • Findings

PENSEC Report • New and expanding • Wet/Original signature • Verify P-2 ADA

20 Day Attendance Report • Actual ADA • Wet/Original signature • Verify P-2 ADA • 85% NACSA Variance • Match 20 day to PENSEC

Announcements/Sharing Time to share what’s happening in your schools. 56

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