Changes to the 20192020 Certificate Of Eligibility FL ID&R - PowerPoint PPT Presentation

Changes to the 2019‐2020 Certificate Of Eligibility FL ID&R Office ‐ June, 2018

Objectives  Review changes to the 2019‐20 COE  Important COE completion reminders 2 Changes to the 2019‐2020 Certificate of Eligibility (COE)

2019‐20 Florida COE

F R O N T 4

B A C K 5

C H A N G E S 6

C H A N G E S 7

Red “new” banner depicts new changes. Blue “reminder” banner depicts important reminders. 8 6/26/2019 Add a footer

COE: Top left District/Agency: _________________ District COE # __________________ □ SY 2019-20 | □ SY 2020-21 (Recertification) | □ SY 2021-22 (Recertification )  Enter the corresponding LEA/LOA.  Include if the district uses a particular COE numbering system.  Mark the corresponding school year.  Mark the re‐certification box only if the COE is a re‐certification COE.  Make sure the re‐certification is done on a copy of the original COE. 9 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section I: Family Data

Section I: Family Data SECTION I: FAMILY DATA 1. Current Parent/Guardian 1: (Last Name, First Name) 2. Current Address: (Street, Rural Route, Lot Number –Physical Address Only) 3. Telephone □ Check if mobile number Current Parent Guardian 2: (Last Name, First Name) City State Zip  #1 Current Parent/Guardian 1 & 2 – who the child(ren) reside with in the current location. ……• For out‐of‐school youth (OSY) draw a dash (‐) or N/A #1 (Current Parent/Guardian 1/2)  #2 Current address – where the children currently reside .  #3 Telephone – Check the box only if the phone number provided is a mobile number. Include area codes.  Make sure there are no blank fields . 11 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section II: Child Data

Section II: Child Data SECTION II: CHILD DATA 1. 2. 3. 4. 5. 6. 7. Birth Date 8. 9. 10. 11. Birth Place 12. 13. Last Name 1 Last Name 2 First Name Middle Name Suffix Sex MM/DD/YY Age MB Code City State Country School Gr. 1. 2. 3. 4. 5. 14. Child/Family Data Comments (e.g., urgent health, non-eligible children in household, additional phone number(s), email address) DO NOT USE SPACE TO ENTER ELIGIBILITY INFORMATION .  Went from 16 fields to 14 . Removed Hispanic and Race questions.  #10 Verification Code – Record the two (2) digits that correspond.  #14 Child/Family Data Comments – Write ONLY comments that pertain to health conditions, non eligible children in the household, additional phone numbers and emails. DO NOT use space to enter eligibility information . 13 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section III Qualifying Moves and Work

REMINDER: Section III of the COE can be broken up into two parts. This will ensure that recruiters document the correct information in the correct places. Numbers 1, 2, and 3 Migratory Child should reflect information regarding the MC . Numbers 4, 5, and 6 Migratory Qualifying Worker should reflect information regarding the MQW . 15

Section III: Qualifying Moves & Work SECTION III: QUALIFYING MOVES & WORK 2. The child(ren) moved (complete both a. and b.): a. □ as the worker □ with the worker, OR □ to join or precede the worker. Worker’s Full Name b. The worker, ______________________, is □ the child or the child’s □ parent/guardian □ spouse …,,,,.i. (Complete if “to join or precede” is checked in 2a.) (The child(ren) moved on _________________ MM/DD/YY , , , , ,The worker moved on ___________________ Provide comment. MM/DD/YY  2b ‐Write the full name of the worker in 2b . The name must match the name written in Section I: Family Data: Current Parent/Guardian 1/2 OR Section II: Child Data (if the child is the MQW). Example: Name is documented as Jesus Ramon Gutierrez Perez in Section I: Family Data OR Section II: Child Data, the name in 2b should match . 16 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section III: Qualifying Moves & Work SECTION III: QUALIFYING MOVES & WORK 6. (Complete if “temporary” is checked in #5a) The work was determined to be temporary based on: a. □ worker’s statement (provide comment) OR b. □ employer’s statement (provide comment) OR c. □ state documentation for_________________________________ Employer SECTION IV: COMMENTS (Must include □ 2bi, □ 4a, □ 4b, □ 5*, □ 6a, and □ 6b of the Qualifying Moves & Work Section, if applicable.) L&G Nursery  6c – state documentation should be left blank . Florida does not currently have State documentation for temporary employment.  Document the name of the temporary employer in the comments section. 17 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section III: Qualifying Moves & Work SECTION III: QUALIFYING MOVES & WORK 9. □ SY 2020-21 Recertification Date ___________ 7.Residency Date 8. OSY Info ONLY (child arrival date) Was OSY Profile completed? .Interviewer initials _____ SEA Reviewer Initials _____ □ Yes □ No □ SY 2021-22 Recertification Date ___________ MM/DD/YY .Interviewer initials _____ SEA Reviewer Initials _____  #8 – Indicate whether you completed an OSY profile.  #9 – For recertification purposes ONLY . Mark the appropriate school year (SY) and enter the date the COE was recertified. Enter the interviewer initials and the SEA Reviewer initials. 18 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section IV: Comments

Section IV: Comments SECTION IV: COMMENTS (Must include □ 2bi, □ 4a, □ 4b, □ 5*, □ 6a, and □ 6b of the Qualifying Moves & Work Section, if applicable.)  Make sure any comments documented pertain only to eligibility. 20 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section V: Interviewee Signature

SECTION V: INTERVIEWEE SIGNATURE I understand the purpose of this form is to help the State determine if the child(ren)/youth listed on this form is/are eligible for the Title I, Part C, Migrant Education Program. To the best of my knowledge, all of the information I provided to the interviewer is true. Self Interviewee signature MM/DD/YY __________________________ ______________________________ ____________ Signature Relationship to the child(ren) Date Yes/No Check all that apply 1. I give my permission for my child(ren) to participate in the Title I Migrant Program. 2. I give my permission for my child(ren) to be given emergency medical referral services. 3. I have been informed about FERPA. I authorize the district to release, transfer, and/or receive my child(ren)’s educational and health records with other districts, educational agencies including HEP/CAMP, and pertinent agencies, including the ID&R Office.  Interviewee signature  Relationship to the eligible child(ren). If OSY, write “Self”.  Date the form was completed. The interviewee should only sign the COE once the form is completed.  Do not leave blank. 22 Changes to the 2019‐2020 Certificate of Eligibility (COE)

SECTION V: INTERVIEWEE SIGNATURE I understand the purpose of this form is to help the State determine if the child(ren)/youth listed on this form is/are eligible for the Title I, Part C, Migrant Education Program. To the best of my knowledge, all of the information I provided to the interviewer is true. __________________________ ______________________________ _______________ Signature Relationship to the child(ren) Date Yes/No Check all that apply 1. I give my permission for my child(ren) to participate in the Title I Migrant Program. 2. I give my permission for my child(ren) to be given emergency medical referral services. 3. I have been informed about FERPA. I authorize the district to release, transfer, and/or receive my child(ren)’s educational and health records with other districts, educational agencies including HEP/CAMP, and pertinent agencies, including the ID&R Office.  Permission – MEP & Emergency Services  FERPA Acknowledgement  Ensure all three (3) boxes have been marked and the mark stays within the box. 23 Changes to the 2019‐2020 Certificate of Eligibility (COE)

Section VI: Eligibility Data Certification