Rock Spring CONGREGATIONAL UNITED CHURCH OF CHRIST Campus Renewal Congregational Meeting January 31, 2016
Agenda • Introduction • Contribution from the Endowment • Proposed modifications to address budget issues • Council Motion
Rejoice, Renew, Reimagine! Congregational Priorities • Neighborhood House Renovation • Organ • Narthex • Church Offices • Site improvements • Mission Fund
Budget Allocations • Capital Campaign goal was $2,675,000 • Pledge amount to date is around $2,600,000 • Costs incurred not related to construction – $530,000 organ contract/architectural allowance – $250,000 mission fund • Remaining pledged funds available for campus renovation project $1,820,000 – ($2,600,000 minus $530,000 and $250,000)
Construction Estimates for Current Scope • The rough construction estimates for the entire project as designed came in around $2.3 million • Including $100,000 for solar power that brings us to $2.4 million • About $1.3 million more than our pledged funds
Endowment Facts • At the end of 2015 the value of the general and budget support funds was approximately $5.9 million • Rock Spring uses income from the endowment to fund a portion of our operating costs, so most of the funds cannot be used because they are needed to generate income
Endowment Facts (continued) • The congregation has already approved expenditures of approximately $240,000 from the endowment to pay for the costs of the capital campaign, and the costs of our project manager • The Trustees of the Endowment believe that it could contribute up to $300,000 more without endangering the principal needed to generate income for annual budget support
Contribution from the Endowment • The next few slides assume a contribution of $300,000 from the endowment • Pledged funds available for campus renovation project: $1,820,000 • New funds available for campus renovation after we add the $300,000 from the endowment: $1,820,000 + $300,000 = $2,120,000
Cost Estimates Soft Costs-$800,000 • Soft costs are non-construction costs – including asbestos abatement, fees to architects and engineers, project contingency, new furniture, county fees, storage during the construction, new audio visual and computer equipment, interest for construction loan • $2,120,000 - $800,000 = $1,320,000 available for construction costs
CRC’s Principles for Cost Reduction • Employed “value engineering” to get more of what we want at lower cost • Reviewed congregational survey results, notes of meetings and focus groups to identify congregational goals • Determined that what we do, should be done right • Prioritized project components
New Proposal Based on Congregational Feedback • Additional value engineering changes • Include Neighborhood House bathrooms with showers in the project • Defer site work and solar power system
New Proposal Neighborhood House/Carpenter Hall • General renovation • Dedicated youth space • New lift to make all levels of NH accessible • Basement showers • New entrance that links NH and CH, modified from original design to reduce costs • Emphasizing function over esthetics to reduce costs
Rough Sketch of NH/CH
New Proposal Narthex • Widen entry between narthex and sanctuary to make narthex more accessible and open- feeling; replace current doors with glass doors • Move wall forward into closet space to increase Narthex space on right side • Cosmetic improvements to narthex including bench seating, more coat storage • No expansion of balcony • No loss of rear pews
Rough Sketch of Narthex
New Proposal Library/Admin/Saegmuller • Leave adult library in current location • Use library alcoves for office space • New, more welcoming entrance and reception • Use portion of current Saegmuller as administrative/office space • Build atrium as expansion to Saegmuller for hospitality and meeting space (net gain sq ft) • Soundproof a room in Hunter Building and add AV for use as adult education space
Rough Sketch of Library/Admin/Saegmuller
Rough Construction Cost Estimates Narthex…..............................................$50,000 Neighborhood House/Carpenter Hall.$620,000 Library/Admin/Saegmuller…...............$650,000 Total…............................................... $1,320,000 Site work and solar would be deferred until additional funds are raised
Items to Defer • Outdoor walkways • Staff parking near the parsonage • Expanded handicap parking • New sign • Entryway awnings • Site lighting • Solar
The Math Cost Estimates • Soft Costs….....................................$800,000 • Construction Costs…....................$1,320,000 $2,120,000 Funds Available • Available Pledged Funds…...........$1,820,000 • Contribution from Endowment…...$300,000 $2,120,000 Site work and solar deferred
New Timeline • Narthex – April to June 2016 – to be done ahead of other construction to facilitate installation of the organ • Broader project – September 2016 to February 2017
Authority for the CRC • Council recommends that the CRC be given authority to make decisions related to the project within the budget set by the congregation • CRC will keep the Congregation regularly informed of progress on the project, including any major changes in scope CRC may be required to make to stay within budget
Motion by Church Council 1. The congregation requests an additional contribution of up to $300,000 from the Endowment to support the campus renewal project. 2. The congregation authorizes the CRC to make decisions to execute the campus renewal project within the budget of $2,120,000 and any additional funds raised for the campus renewal project.
Motion by Church Council 3. The congregation authorizes the Church Council to secure appropriate financing for the campus renewal project, as necessary, for the length of the pledge campaign.
Thanks ! Please address your comments and questions to campusrenewal@rockspringucc.org
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