California State Capitol Annex Demystification of the Restoration - PowerPoint PPT Presentation

California State Capitol Annex Demystification of the Restoration Process | July 10, 2017

01 Meet Our Presenters Capitol Projects 2000 – 2004 Utah House and Senate Extension • 2000 – 2010 Utah Capitol Restoration and Base • Isolation 2011 – 2017 Minnesota State Capitol • Restoration David Hart Joe Stahlmann 2014 – 2016 Minnesota New Legislative Office • Building Executive Vice President Project Manager 2015 – 2019– Wyoming State Capitol and • Herschler Office Building Remodel

03 Capitols and Capitol Project Characteristics of Capitol Project 1.Ownership is largely elected and changes every 4 to 6 years 2.Political by Design – Varying degrees of trust between Legislative, Executive and Judiciary 3.Many Stakeholders, Voices and people who believe they are capable of making the right decision 4.Lack a Constituency for the Capitol or Complex – No one speaks for the Capitol 5.Restoration is expensive due to the grandeur of the building and schedules 6.Government never takes a break – Legislature meets annually – Work must adjust to Legislature 7.Programing and Planning is not the typical process that proceeds the design process, it is resolved later 8.Imposition of Modern Concerns – Technology, Security, Life Safety, Committee Rooms…… 9.Tourist destinations even during construction 10.Swing Space during construction poses challenges in logistics, communications, work flow 11.Confusion about how to get started There is a positive way forward – These projects are able to be done and done well!

04 Common Capitol Pit Falls Typical Steps in the Design Process 1. Owner identifies an internal need for a facility 2. Budget is developed quickly with many assumptions – political pressure drives the budget 3. Schedule is assumed based on past projects of similar size 4. Seek funding for design and construction services 5. Hire a design firm to do programing, planning, studies 6. Stakeholder are talked to, designs are completed 7. Owner retains Contractor/CMr or other to construct 8. Owner retains PM to basically manage the relationship between the architect and the contractor Outcomes: 1. Capitols are not like other projects – Large, Complex, Politically Messy, - Challenges Occur immediately 2. Changes, schedule impacts, delays can all occur with change 3. Tensions increase between the Legislative and Executive Branch's of Government and Finger Pointing occurs 4. News coverage is not positive, Anxiety levels increase.

05 Recommended Capitol Process Change the Process: 1.Identify a need 2.Seek council from an Owner Representative who has done Capitols or Legislative projects successfully 3.Create a Governance Committee, Board, Commission that has broad authority to act 4.Listen to Leadership, Executive Branch – Governor, Legislature Branch – Assembly/House and Senate 5.Understand and identify the expectations and guiding principles from Leadership – project to follow 6.Clearly Define the project, quality, quantity, scope and schedule – Comprehensive Master Plan 7.Align the type of Procurement Method with the guiding principles and project definition 8.Work with Leadership to determine feasibility and funding 9.Retain the right professionals (Architects, Engineers, Builders….) for the project 10. Allow the Professionals to do what they do best, while the Owner Representative work with Leadership We call this Early Project Definition and Alignment (EPD&A)

06 Project Definition and Alignment -

07 Outline for Today’s Discussion Recommended Process (Demystification) • Procurement – Project delivery methods • Project establishment and organization framework and structure • Budget management • Schedule management • Design management • Security • Seismic consideration – Structural information • Overall Owner Involvement • Management Planning – Outline development of overall process

INNOVATIONS IN PROCESS MANAGEMENT 08 The Truth Behind Project Procurement Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Users Public Works EPA Users Users Users Users Users Users Unions Users Users Users Users Users Users Users Users Users Users Users Users Historical • Conflict Agency Preservation Fire Marshall City Planning ADA Chamber of Administrators Commerce Beautification EPA Street and Highways Architect of Hardware • Unknown results Commission Acoustical Structural Lighting record consultant Construction Consultant engineer Department consultant Agent Food service Security Acoustical OSHA Streets & Sanitary Design consultant consultant consultant Contruction engineer Cost Control Contracting Highways Media architect Code Network Graphics and Schedule Quality Mechanical Civil engineer consultant • Change orders General cabling System signage EngineerElectrical Control Control Contractor consultant Life Safety consultant consultant Audio Visual Telecommunicati engineer Testing and consultant ons consultant Inspection • Arguments, hurt Fire Ornamental Acoustical Clearing & Roofing Painting Paving Casework Drywall Electrical protection Iron ceilings stripping Windows, glass & Overhead Mold Roof Building Flashing & Plumbing Concrete feelings and litigation glazing Demolition Tile Elevators control hatches doors insulation sheet metal formwork Network Pools and Window Site Termite Control Metal wall & Block and Millwork Firestopping Flagpoles wiring fountains coverings sprinklers control wiring roofing panels brick Erosion Landscaping Window Sealants & Mechanical Skylights control Flooring Carpeting Cleaning Ductwork Insulation and planting wall caulking • Missed schedule Counter Security Structural RO water Glass & glazing Concrete Doors and Fencing Food service Soil Hardware tops systems steel Manufacturer supply frames treatment Supplier Wall Supplier Metal Manufacturer Sub-sub Roof and site Building Grading & Lockers Moisture Sub-sub Manufacturer Sub-sub coverings commitments Supplier Striping Stucco Hauling Manufacturer Sub-sub Supplier fabrications Manufacturer drainage Supplier specilaties excavation Sub-sub Supplier protection Sub-sub Supplier Sub-sub Sub-sub Manufacturer Sub-sub Manufacturer Supplier Supplier Sub-sub Sub-sub Metal Manufacturer Sub-sub Sub-sub Rough Toilet compartments Sub-sub Manufacturer Concrete Architectural Manufacturer Supplier Compressors and Vacuum Supplier Signage Manufacturer fabrications Supplier Supplier Supplier Supplier Manufacturer Supplier Supplier framing & accessories Manufacturer reinforcement woodwork Manufacturer fan units systems Manufacturer Manufacturer Supplier Manufacturer Manufacturer Manufacturer Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Sub-sub Manufacturer Manufacturer Sub-sub Manufacturer Supplier Sub-sub • $$$$$$ Cost over-runs Sub-sub Manufacturer Manufacturer Supplier Manufacturer Manufacturer Manufacturer Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Sub-sub Sub-sub Supplier Sub-sub Supplier Sub-sub Sub-sub Supplier Manufacturer Supplier Manufacturer Manufacturer Sub-sub Manufacturer Sub-sub Manufacturer Sub-sub Supplier Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Supplier Manufacturer Supplier Manufacturer Sub-sub Manufacturer Sub-sub Supplier Manufacturer Supplier Manufacturer Supplier Manufacturer Supplier Manufacturer Manufacturer Manufacturer Manufacturer Supplier Manufacturer Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Manufacturer Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Manufacturer Supplier Manufacturer Sub-sub Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Manufacturer Supplier Supplier Supplier Sub-sub Sub-sub Supplier Manufacturer Manufacturer Sub-sub Manufacturer Sub-sub Sub-sub Manufacturer Sub-sub Manufacturer Sub-sub Manufacturer Manufacturer Supplier Sub-sub Sub-sub Manufacturer Supplier Manufacturer Supplier Manufacturer Manufacturer Supplier Manufacturer Manufacturer Manufacturer Manufacturer Sub-sub Manufacturer Manufacturer Supplier

09 Understanding Design-Bid-Build Contractor’s incentive is to maximize job profits through ambiguities, errors and changes Client OR OR A/ A/E GC GC No Collaboration No S S U B ment st strate tegy is prima Procureme mary skill required for selection La Late e news on cost PD PD Des Design Constr Con truction tion $ Takes too long Ta

10 Truth of Design-Bid-Build Organization Innovations in Process Management Pe Period of Reliance on Estimates Fir First h t hard c cos ost kn t known wn Des Design PD PD Constr Con truction tion $ Painful corrections Pa Budget Bu Project Pr = Q = Quality lity L Los ost a t at C t Cor orrection tion