Calendar Committee Presentation Updated December 2017 Overview In - PowerPoint PPT Presentation

Calendar Committee Presentation Updated – December 2017

Overview In the fall of 2016 a Calendar Committee was convened to gather data and present options to the Board regarding the school calendar. Three options were considered: • Current Continuous Learning Calendar • Hybrid Calendar • Traditional Calendar A recommendation was made to the Board

Committee Members • • Adam Jewell, Principal's Association-HS Jean Bostwick, Finance • • Amparo Vara, AFT-Support John Fink, PRE • • Anika Wilson, Student Support Services Katherine Hughes, PK-12 Schools • • Barbara Bowersox, Community Member Kevin Ponce, SNS • • Benjamin Bax, AFT-Certified Leon Hill, Principal's Association -ES • • Brad Herzer, PK-12 Schools Lynn Barnes, PK -12 Academics • • Brandon Carey, Legal Mary Best, AFT- Certified • • Courtney Keck, PK-12 Academics Pam Hibbs, Early Childhood • • Courtney Morton, Communications Rhonda L McGuire, AFT- Certified • • David Gray, AFT-Support Scott Randall, Operations • • Eduardo Sindaco, PK-12 Schools Stephanie Webb, Compensation & Benefits • Erin Trussell, Special Education • Teresa Bogle, Payroll • Heather Messer, Principal's Association-MS • Teresa Hill, AFT-Support • Janis Perrault, Human Resources

Data Collected/Reviewed • Student Achievement Data • Student Attendance Data • Staff Attendance Data • Impact on District Operations • Survey Data

Historical Perspective • In 2001-02 Sequoyah Elementary School became the first district school to be on the continuous learning calendar. • The following year Horace Mann Elementary School and Westwood Elementary School were also placed on a continuous learning calendar. • In 2010-11 Rogers Middle School, Webster Middle School, and Douglass Middle and High Schools went to the continuous learning calendar in order to boost student achievement. • The entire district was placed on a continuous learning calendar in 2011-12 .

Calendar Options Continuous Learning Calendar (current) • Start Date around August 1st • End Date around May 29th • Breaks – Two Weeks for Fall Break, Three Weeks at Winter Break, Two Weeks for Spring Break, 8 Weeks for Summer Break • Teachers Report around July 26th

Calendar Options Hybrid Calendar • Start Date around August 15th • End Date around the third week of May • Breaks – One Week for Fall Break, Two Weeks at Winter Break, One Week for Spring Break, 11 Weeks for Summer Break • Teachers Report around July 31st & August 1st, then off until around August 15th

Calendar Options Traditional Calendar • Start Date around third week of August • End Date around the end of May • Breaks – One Week for Fall Break, Two Weeks at Winter Break, One Week for Spring Break, 10 Weeks for Summer Break • Teachers Report around August 15th

Student Achievement Data Student achievement data was reviewed from 2010 to 2016.

High Hi gh Sc Scho hool A ol Alge lgebr bra 1, En a 1, Engli lish sh 2, 2, an and d Biolog iology 20 2010 10 to 20 to 2016 16 100 100 90 90 80 80 ced 77 77 76 76 76 76 76 76 80 80 dvance 73 73 73 73 72 72 72 72 72 72 69 69 d Advan 66 66 65 65 70 70 64 64 63 63 60 60 and A 60 60 y an 50 50 tory 40 40 39 39 actor 40 40 34 34 34 34 34 34 tisfac 30 30 Satis % Sa 20 20 % 10 10 0 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 Algeb lgebra 1 ra 1 Eng Englis ish h 2 Biolo iology

Mid Middle Sc dle Scho hool ol Rea eading ding, , Ma Mathe thema matics, and tics, and Sc Scienc ience 20 2010 10 to 20 to 2016 16 100 100 90 90 ced 76 76 76 76 80 80 dvance 70 70 d Advan 70 70 and A 56 56 60 60 54 54 54 54 54 54 53 53 52 52 52 52 50 50 50 50 50 50 50 50 y an 48 48 47 47 50 50 44 44 tory actor 40 40 34 34 32 32 32 32 tisfac 31 31 30 30 Satis % Sa 20 20 % 10 10 0 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 Rea ead Math ath Sci Scien ence ce

Elementa Eleme ntary y Rea eading ding, , Ma Mathe thema matics, and tics, and Sc Scienc ience 20 2010 10 to 20 to 2016 16 100 100 90 90 79 79 79 79 ced 76 76 80 80 dvance d Advan 70 70 60 60 59 59 58 58 and A 56 56 60 60 54 54 53 53 52 52 50 50 y an 48 48 48 48 48 48 47 47 46 46 45 45 50 50 tory actor 37 37 40 40 32 32 tisfac 31 31 28 28 30 30 Satis % Sa 20 20 % 10 10 0 2010 2010 2011 2011 2012 2012 2013 2013 2014 2014 2015 2015 2016 2016 Rea ead Math ath Sci Scien ence ce

Student Attendance Data Student attendance data was reviewed from 2008-2009 to 2014-2015. Data trends are similar regardless of the start date of school. Our attendance starts at about 85% of projected enrollment and trends upward through mid-September on the CLC. On the traditional calendar attendance averaged about 90% of enrollment on day 1.

Staff Attendance Data Staff (teachers & support) attendance data was reviewed from 2011-2012 through 2015- 2016. 2015-2016 data showed less absences than previous years. No major differences were observed with the change in calendars. .

Impact on Operations • Utility Costs – An estimated $175,000 savings* per week can be achieved by pushing the start date back in August • Impact on HVAC Units - Operating HVAC equipment for shorter periods during peak demand season lengthens the lifespan of the equipment *Calculations provided by Cenergistics

Impact on Operations • School Nutrition Services – – Now that Community Eligibility Provision (CEP) has been implemented district-wide, the start date is not as critical. – There are 17 sites that have no air conditioning in their kitchens. • Athletics – The CLC poses issues with the 2 week fall break and spring break when other schools are in session and practices and games are ongoing.

Survey Results • Parents – Phone & Online • Students • Staff – Teachers – Support – Principals – Central Office • Community

Parent Online 2,896 Responses Texted to 33,223 phones 50.6% Like Current Calendar 52.5% Current Calendar does not create any issues for family 54.5% Do not have issues finding child care during breaks 53.7% Prefer Continuous Learning Calendar of Option

Parent Phone 3,396 Responses Reached 18,253 phones 65.5% Like Current Calendar 65.7% Current Calendar does not create any issues for family 56.8% Do not have issues finding child care during breaks 42% Don’t want the district to change calendars

Student 3,500 Responses 14,000 Total Middle & High Students 56.1% Prefer “Two weeks off during fall and spring break with an 8 week summer break” 30.2% Strongly disagree with the statement “The current two week fall and two week spring breaks interfere with the scheduling and my participation in extra-curricular activities ” 57.9% High School students 42.1% Middle School students

Community 482 Responses Sent to 2,559 people 56% Like Current Calendar 56% Follow OKCPS Calendar 58.5% Prefer Continuous Learning Calendar of Calendar Options

Teachers 1263 Responses 2600 Total Teachers 64.5% Like Current Calendar 67% Strongly agree extended breaks are a perk OKCPS offers that other districts don’t. 42.7% Strongly agree the continuous learning calendar is a reason they chose to work for OKCPS 71% Prefer the Continuous Learning calendar of the options

Principals 67 Responses 135 Total Principals & Assistant Principals 23.9% Dislike Current Calendar 35.8% Strongly agree that a longer summer break would help their department prepare for the start of school 29.9% Strongly agree extended breaks are a perk OKCPS offers that other districts don’t. 53.7% Prefer the Hybrid calendar of the options

Support Staff 420 Responses 1,887 Total Support Staff 53.8% Like Current Calendar 36.9% Strongly disagree that a longer summer break would help their department prepare for the start of school 64.5% Prefer the Continuous Learning calendar of the options

Central Office 158 Responses Sent to 336 people 51% Like Current Calendar 50% Strongly agree that a longer summer break would help their department prepare for the start of school 41% Prefer the Hybrid calendar of the options

Continuous Learning Calendar Pro’s Con’s • Status Quo • Short timeline for preparing for start of • Two week breaks in school October & March • Student achievement has • More options for PD days not improved for staff • Favored by students, parents, teachers, support staff, community • Recruiting/retention advantage for teachers

Hybrid Calendar Pro’s Con’s • Compromise of CLC & • Possibility of paycheck traditional calendar issues with PD days separated at beginning of • No shift in pay periods school year • Utility savings - estimated @ $175,000 per week • Favored by principals and central office employees