C ATHERINE P AYNE D AVID Y. I GE C HAIRPERSON G OVERNOR S TATE OF H AWAII S TATE P UBLIC C HARTER S CHOOL C OMMISSION (ʻA HA K ULA H O ʻ ĀMANA ) 1111 Bishop Street, Suite 516, Honolulu, Hawaii 96813 Tel: (808) 586‐3775 Fax: (808) 586‐3776 RECOMMENDATION SUBMITTAL DATE OF SUBMITTAL: June 27, 2018 MEETING DATE: June 28, 2018 TO: Catherine Payne, Chairperson FROM: Sione Thompson, Executive Director AGENDA ITEM: V. Presentation and Action on Commission’s Operation Budget for Fiscal Year 2018‐19 I. DESCRIPTION Presentation on the State Public Charter School Commission’s (“Commission”) Fiscal Year (FY) 2018‐19 Operating Budget. II. AUTHORITY Legislative appropriations set the maximum limits for operating expenditures. Under Act 99, SLH 2014, the Commission’s general fund appropriation is provided as a separate line item referred to as (“EDN 612”). Since the establishment of the EDN 612 program ID, the Legislature has provided 16.12 general funded, permanent full time equivalent (FTE) positions, 1.12 federally funded FTE positions, and $1.5 million to support the Commission’s operations. In addition to general fund appropriation, the Commission anticipates funding from the Preschool Development Grant to offset indirect costs supported by the Commission office. III. PRESENTATION Exhibit 1 summarizes the Commission’s general fund operating budget for FY 2018‐19 and provides the estimated expenses for the 2017‐2018 fiscal year, which closes on June 30, 2018. Exhibit 1 also includes the approved budgeted cost items from the Commission’s FY2017‐2018 budget. 1
This past legislative session, a 1.0 permanent FTE position, funded at $50,000, was added to the Commission’s budget under Program ID, EDN 612. This is the first increase in funding that the Commission has received since its inception. Current budget estimates include state general funding for personnel services in the amount of approximately $1,050,000 (approximately 72 percent of the total budget). This results in an operating budget of about $500,000 in general funds. The Commission does receive funding from the Pre‐school Development Grant to cover indirect costs. Indirect costs include administrative services, physical plant needs, and other operational/functional needs (IT services, communication services, etc..). For FY2018‐2019, the total funding will be approximately $155,000. While the budget is aligned to the Commission’s spending targets for next fiscal year, it remains subject to any future budget restrictions. Commission staff will update and make budget adjustments as the office continues to improve operational efficiency. Funding Sources $1,800,000 $1,600,000 $1,400,000 PDG Grant $1,200,000 $158,000 $1,000,000 General $800,000 Funds, $1,550,000 $600,000 $400,000 $200,000 $0 General Funds Preschool Development Grant Funds Funding Uses Funding Sources Personnel Services 26% Other 74% Current Expenses 2
Areas of the proposed 2018‐2019 budget to highlight include the following: Telecommunication Costs (Object Code 3801), Internet Service (5402), and Contracted Services‐ Technology Services (7101) are budgeted high than previous years since the Commission office will now utilize a dedicated IT provider for internal IT services. Contracted Services‐ Technology Services (7101) include the IT services provided by the dedicated IT provider, NetEnterprise, and the annual subscription cost for Epicenter, the Commission’s online compliance management system. Though Epicenter is utilized by public charter schools to manage compliance‐related tasks, the Commission covers the costs for this system entirely. Transportation Intrastate (4200) is budgeted higher for the upcoming year to allow for additional Commission meetings on the neighbor islands. The costs of the March Commission meeting held in Kona were approximately $2200, which included 7 Commissioners and 4 staff members. Other Travel (4700) are the costs for neighbor island Commissioners to attend Commission meetings on Oahu. For the upcoming year, there are two Commissioners who live on Hawaii Island. Contracted Services (7100) costs include payroll processing services from Ceridian, contractors working with the Commission’s Academic Performance manager, consultants assisting the fiscal office with the Commission’s accounting systems. 3
Exhibit 1 Hawaii State Public Charter School Commission FY 2018‐2019 General Fund Operating Budget 4
APPROPRIATION FOR FY 2018-19 OBJECT CODE OPERATING REVENUES 1100 State Funding $ 1,550,000.00 TOTAL OPERATING REVENUES $ 1,550,000.00 PROJECTED EXPENSES ESTIMATED END OF % OF TOTAL FY2018- APPROVED BUDGET FOR FOR FY 2018-19 YEAR EXPENSES FOR 2019 BUDGET FY2017-2018 FY2017-2018 OBJECT CODE OPERATING EXPENDITURES 2000 Personnel Services $ 1,110,000.00 72% $ 1,030,000.00 $ 1,174,925.00 3000 Computer Supplies $ 10,000.00 0.65% $ 11,000.00 $ 10,000.00 3200 Office Supplies $ 5,000.00 0.32% $ 2,000.00 $ 5,000.00 3300 Other Supplies $ 1,100.00 0.07% $ 1,800.00 $ 1,100.00 3500 Dues & Subscriptions $ 4,000.00 0.26% $ 3,600.00 $ 3,600.00 3700 Postage $ 500.00 0.03% $ 400.00 $ 500.00 3801 Telecommunication Costs $ 15,000.00 0.97% $ 5,000.00 $ 13,360.00 4000 Advertising $ 1,000.00 0.06% $ 500.00 $ 500.00 4100 Car Mileage $ 1,500.00 0.10% $ 200.00 $ 1,500.00 4200 Transportation, Intrastate $ 25,000.00 1.61% $ 12,000.00 $ 38,200.00 4300 Subsistence, Intrastate $ 5,000.00 0.32% $ 1,000.00 $ 3,460.00 4400 Transportation, Out of State $ 15,000.00 0.97% $ 6,000.00 $ 5,000.00 4500 Subsistence, Out of State $ 5,000.00 0.32% $ 10,000.00 $ 5,000.00 4600 Car Rental $ 7,000.00 0.45% $ 1,700.00 $ 5,940.00 4700 Other Travel $ 12,000.00 0.77% $ 5,000.00 $ 9,490.00 4800 Parking Charges $ 1,500.00 0.10% $ 1,200.00 5402 Internet Service $ 20,000.00 1.29% $ 14,000.00 5501 Utilities, Rents, Rental of Land & Building $ 117,400.00 7.57% $ 107,000.00 $ 117,440.00 7100 Contracted Services $ 90,000.00 5.81% $ 75,000.00 $ 84,963.00 7101 Contracted Services- Technology Services $ 72,000.00 4.65% $ 54,000.00 $ 28,800.00 7200 Other Current Expenses $ 17,000.00 1.10% $ 12,000.00 $ 6,238.00 7700 Machinery & Equipment $ 15,000.00 0.97% $ 5,000.00 $ 22,600.00 TOTAL OPERATING REVENUES $ 1,550,000.00 $ 1,358,400.00 $ 1,537,616.00
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