Budget Presentation For Fiscal Years 2006/07 & 2007/08 Presented by: Gary J. Lysik, CFO June 7, 2006 Budget Workshop FY 2006/07 – 2007/08 1
Outline of Items 1. Purpose of the City Budget 2. Major Budget Objectives 3. Fund Balance History (Projection) – General Fund 4. General Assumptions 5. Budgeting Approach for both Revenue and Expenditures 6. Budget Summary 7. Revenue Breakdown 8. Expenditure Breakdown 9. Projected Fund Balances 10. Discretionary Spending Items 11. Miscellaneous Information Budget Workshop FY 2006/07 – 2007/08 2
Purpose of the City Budget 1. Present a clear picture to residents, council, and staff regarding the City’s direction 2. Include summaries of revenue, expenditures, and personnel 3. Provide an overview and summary of City Funds 4. Identify Capital Improvement Projects (CIP’s), Department / City special projects, and other discretionary spending items 5. Improve overall financial tracking plan and provide management direction Budget Workshop FY 2006/07 – 2007/08 3
6 Major Budget Objectives • Provide for public safety • Implement the school bus program • Provide increased resources for road resurfacing • Continue to improve customer service & satisfaction • Continue support of education & community programs • Continue efforts to acquire open space and promote environmental programs Budget Workshop FY 2006/07 – 2007/08 4
General Fund – (Fund 10) Fund Balance History (Projection) $24,000,000 Fiscal Year End Projection Fund Balance a/o March 2006 $20,000,000 $16,000,000 Fund Balance ($) . $12,000,000 $8,000,000 $4,000,000 $0 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 3/2006 6/2006 Fiscal Year Ended Budget Workshop FY 2006/07 – 2007/08 5
General Assumptions 1. Interest Rate – (4.8% / 5.2%) 2. Cost of Living Adjustment (COLA) – (4.5% / 4.975%) 3. Inflation Factor – (4.5% / 4.5%) 4. Flex Benefits (Medical, Dental) - (8.64% / 8.64%) Budget Workshop FY 2006/07 – 2007/08 6
Revenue Budgeting Approach 1. Conservative budgeting approach – not too overly aggressive in the forecast of revenue leaving a good opportunity to exceed projections 2. Assumed moderate property value growth (2.0% each year) (Input provided by HdL – property tax consultants) 3. Assumed “most likely” sales tax projections based on economic trends and forecasts (Input provided by MBIA – sales tax consultants) 4. Program fees, other taxes, misc. revenue – used S/L, trend, or “best estimate” Budget Workshop FY 2006/07 – 2007/08 7
Expenditure Budgeting Approach 1. Inputs provided by Department Heads, Human Resources, City Manager, and CFO 2. Includes contractual items such as Legal Services, insurance needs, and previous Council approved items (e.g. crossing guards, contract services for planning activities, school joint-use contract) 3. Reduction in consulting services 4. Projections are “best guess” requirements for continued and/or improved city services Budget Workshop FY 2006/07 – 2007/08 8
9 Budget Summary General Fund - (Fund 10) Budget Workshop FY 2006/07 – 2007/08
General Fund – (Fund 10) Budget Summary Budget Y/E Forecast Proposed Budget 2005-06 2005-06 2006-07 2007-08 Rev enue $17,477,000 $20,072,800 $19,313,400 $20,038,500 Expenditures (w/ ADA Playground) 17,486,500 17,306,500 20,257,100 19,914,550 Change to Fund Balance (w/ ADA Playground) -$9,500 $2,766,300 -$943,700 $123,950 ADA Playground 0 0 1,000,200 0 Expenditures (w/out ADA Playground) 17,486,500 17,306,500 19,256,900 19,914,550 Change to Fund Balance (w/out ADA Playground) -$9,500 $2,766,300 $56,500 $123,950 Budget Workshop FY 2006/07 – 2007/08 10
11 Revenue Summary Budget Workshop FY 2006/07 – 2007/08
General Fund – (Fund 10) Revenue Performance $22,000,000 VLF Backfill $20,000,000 $18,000,000 C.O.P. 1999 - $5.7M $16,000,000 Projected Revenue $14,000,000 $1M ADA Donation Dollars ($) $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Fiscal Year Budget Workshop FY 2006/07 – 2007/08 12
General Fund – (Fund 10) Revenue Summary by Category Budget Y/E Forecast Proposed Budget 2005-06 2005-06 2006-07 2007-08 Sales Tax $6,474,000 $6,600,000 $6,901,100 $7,177,100 Utility Tax 3,087,500 2,686,200 3,210,000 3,354,500 Other 2,835,800 4,538,800 3,067,400 3,179,600 Fees 1,524,500 2,348,500 1,684,000 1,674,900 Property Tax 1,186,500 1,773,700 1,660,100 1,692,400 Automobile Registration Fees 1,153,500 1,113,500 1,211,300 1,272,000 Franchise Fees 537,000 181,200 556,000 581,100 Interest Income 487,800 595,600 831,100 905,900 Fines & Forfeitures 190,400 235,300 192,400 201,000 TOTAL REVENUE $17,477,000 $20,072,800 $19,313,400 $20,038,500 Budget Workshop FY 2006/07 – 2007/08 13
General Fund – (Fund 10) Revenue Summary by Category (cont’d) Interest Income 4% Fines & Forfeitures 1% Franchise Fees 3% Automobile Registration Fees 6% Sales Tax Property Tax 35% Proposed 9% 2006-07 $6,901,100 Sales Tax Fees Utility Tax 3,210,000 9% Other 3,067,400 Fees 1,684,000 1,660,100 Property Tax 1,211,300 Automobile Registration Fees Other Utility Tax 16% Franchise Fees 556,000 17% Interest Income 831,100 Fines & Forfeitures 192,400 TOTAL REVENUE $19,313,400 Budget Workshop FY 2006/07 – 2007/08 14
15 Expenditure Summary Budget Workshop FY 2006/07 – 2007/08
General Fund – (Fund 10) Expenditure Summary by Account Class Budget Y/E Forecast Proposed Budget 2005-06 2005-06 2006-07 2007-08 1 Personnel Serv ices $6,659,400 $6,255,200 $7,532,900 $8,076,900 Supplies & Services 9,623,600 10,423,500 10,287,000 10,714,700 Sub-Total $16,283,000 $16,678,700 $17,819,900 $18,791,600 2 Capital Outlay 1,203,600 627,700 2,437,200 1,123,000 Total Expenditures $17,486,600 $17,306,400 $20,257,100 $19,914,600 NOTES: 1. Increase attributed to cost of living adjustment, step increases, and temporary employees 2. Capital projects identified on page 26 Budget Workshop FY 2006/07 – 2007/08 16
General Fund – (Fund 10) Expenditure Summary by Account Class Capital Outlay 12% Personnel Services 37% Proposed 2006-07 Supplies & Services $7,532,900 Personnel Services 51% Supplies & Services 10,287,000 Capital Outlay 2,437,200 TOTAL EXPENDITURES $20,257,100 Budget Workshop FY 2006/07 – 2007/08 17
General Fund – (Fund 10) Personnel Services & Consulting Costs Budget Y/E Forecast Proposed Budget 2005-06 2005-06 2006-07 2007-08 Full Time Salaries $4,270,700 $3,936,500 $4,807,600 $5,167,000 Full Time Ov ertime Salaries 0 0 66,500 71,500 Perm Part-time Salaries 265,200 270,800 132,900 143,000 Perm Part-time Ov ertime Salaries 0 0 3,400 3,700 Benefits 1,155,300 997,500 1,238,600 1,351,500 Retirement Benefits 38,100 33,700 39,000 40,800 Employer Taxes 493,200 450,700 521,800 560,800 * Temporary Salaries 365,700 482,400 618,900 634,300 Temporary Ov ertime Salaries 0 0 2,500 2,600 Auto Allowance 71,200 83,500 101,700 101,700 Total Payroll & Payroll Related Costs $6,659,400 $6,255,100 $7,532,900 $8,076,900 Consulting Serv ices 232,700 88,600 166,400 173,700 TOTAL PAYROLL & CONSULTING COSTS $6,892,100 $6,343,700 $7,699,300 $8,250,600 NOTE: 18 Vacant Temporary Positions in the budget totaling $219K. (1) – Admin; (4) – Media; (7) – Pub. Works; (2) – Transportation; (2) – Planning; (2) – Community Svcs. Budget Workshop FY 2006/07 – 2007/08 18
General Fund – (Fund 10) Expenditure Summary by Department Proposed Budget 2006-07 2007-08 Administrativ e Services $212,800 $152,800 Animal Regulation 9,000 9,400 City Attorney 310,000 324,000 City Council 118,500 90,200 City Management 20,500 21,100 Community Dev elopment 730,100 944,200 Community Services 1,263,600 1,276,200 Finance 148,200 154,900 Fire Protection 64,800 66,800 Law Enforcement 3,621,500 3,784,500 Media Operations 412,600 431,200 Non-Departmental 3,587,700 2,311,500 Payroll 7,532,900 8,076,900 Public Works 1,756,500 1,781,600 Risk Management 468,400 489,300 $20,257,100 $19,914,600 Budget Workshop FY 2006/07 – 2007/08 19
General Fund – (Fund 10) Expenditure Summary by Department Adm inistrative City Attorney City Council Services 2% Com m unity 1% 1% Developm ent Risk M anagem ent 4% 2% Com m unity P ublic Works Services 9% 6% Finance 1% Law E nforcem ent 18% P ayroll 36% M edia Operations 2% Non-Departm ental 18% Budget Workshop FY 2006/07 – 2007/08 20
21 Discretionary Spending Item Discussion Budget Workshop FY 2006/07 – 2007/08
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