FY2017 Proposed Budget Presented by: Michael Whitaker Director May 24, 2016
2015 Department Awards (Professionals of the year) Jon Thompson Superintendent of Parks Professional of the Year Mike Pigg Parks Supervisor New Professional of the Year
2015 Department Awards, cont. (Citizen Engagement) Citation of Merit for Agency Excellence
2015 Department Awards, cont. (Amend Park Community Garden) Citation of Merit for Agency Excellence
Guiding Documents
Department Overview Administration Recreation & Parks & Cemetery Senior Services Urban Forestry
Department Overview, cont. (2,580 acres of developed parks and open spaces)
Department Overview, cont. (Facilities) • Skate Park • 2 Outdoor Pools • 2 Wading Pools • 4 Spraygrounds • 41 Playgrounds • 32 Picnic Shelters • 19 Tennis Courts • Minor League Baseball Stadium • Par 3 Golf Course • 6 Neighborhood Centers • Senior Community Center • 30 Outdoor Basketball Courts • 2 Cemeteries
Department Overview, cont. (Recreation Programs)
Department Overview, cont. (Community Outreach - Volunteerism) In 2015 1,979 people volunteered at the Parks and Recreation Department • Total Hours: 7,619 • Value of Hours: $149,642
Department Overview, cont. (Community Outreach -Giving Opportunities)
Department Overview, cont. ( Agreements/Partnerships) • Agreements • Downtown Exchange Club - Par 3 Golf Course • Billings Mustangs • Billings Softball Association • Amend Park Development Council • Partnership Examples • Little League • School District 2 • Friends of Billing Dog Parks • Billings Tennis Association
Department Overview, cont. ( 2013 Park Visitation Comparison) • Montana State Parks 1.57 million • City of Billings Major Parks 2.40 million • Grand Teton Nation Park 2.70 million • Yellowstone National Park 3.20 million Source: 2013 Needs Assessment Survey
Department Trends (Continued Increase in Demand for Services) • Visits to major parks are increasing • We had over 2.4 million visits at our major parks in 2013. • The number of visits at our major parks increased 140% from 2009 (1 million visits) to 2013 (2.4 million visits). • Usage of parks and facilities continues to increase • The annual number of picnic shelter and neighborhood center rentals have increased 58% since 2011 • The number of park use permits issued annually have increased 151% since 2011.
Department Trends cont. (Continued Increase in Demand for Recreation Services) • Demand for recreation services continue to increase • Annual recreation program revenue has increased by 19% ($112,500) from 2014 to 2015.
Department Trends cont. (Continued Increase in Use of Technology) • Use of technology • In 2015, 48% of all transactions are done online. • Online transactions have increased 16% since 2011
2015 Major Accomplishments (Replaced Playground Equipment at South Park) • Awarded a $75,000 LWCF grant to help upgrade the playground at South Park
2015 Major Accomplishments, cont. ( Replaced Playground Equipment at Pioneer Park)
2015 Major Accomplishments, cont. ( Completed Centennial Park Master Plan)
2015 Major Accomplishments, cont. Replaced fall protection at 11 playgrounds)
2015 Major Accomplishments, cont. (Rebuilt 7 Tennis Courts)
2015 Major Accomplishments, cont. (Technology Enhancement) Implemented mobile registration
2015 Major Accomplishments, cont. (Replaced Trails End Playground)
2015 Major Accomplishments, cont. (High Sierra Disc Golf Course)
Major Projects Underway (South Park Sprayground)
Major Projects Underway, cont. (Yellowstone Kelly’s Interpretive Site)
Major Projects Underway, cont. (Veterans Park Irrigation Automation )
Major Projects Underway, cont. (Poly Vista Complex Upgrades) • Automate Irrigation System • Restroom/Storage Facility • Accessibility Improvements
Major Projects Underway, cont. • Swords Rimrock Park Trailhead Improvements • Updating Department’s Comprehensive Plan • Water Service Upgrades at Amend and Stewart Parks • Mont Vista Park Master Plan
FY2017 Capital Improvement Projects • Cemetery Mausoleum – Accessibility $40,000 • East and South Maintenance Shops Repairs $100,000 • Aquatics $190,000 – Replace spray features at Rose Pool ($125,000) – Rose Park Bath House Programing ($65,000) • Park Roads & Parking Areas Repairs Phase I $300,000 • Ponderosa Playground Replacement $150,000 • Rose Park Pre-school Playground Replacement $270,000 • Park Irrigation Automation $294,000 – Gorham, Ponderosa & Evergreen
Major Projects Underway, cont. (Rose Pool Bathhouse)
Current Challenges • Aging infrastructure • Playgrounds • Some of our playgrounds are over 30 years old • 30% of our irrigation systems are manual systems • Manual systems uses 30 percent more water than automated systems • Manual systems requires more staff time to operate • Shelters and buildings • Park roads and parking lots • Pools • South Pool was built in the 1920s…Last renovated in 1993 • Rose Pool was built in the 1960s…Last renovated in 1995
Current Challenges, cont. • Development of community parks in Billings have not kept pace with growth – Its been over 30 years since a community park was built in Billings • Castle Rock Park was the last community park built – The last time a community park was built Billings’ population was 66,798. • Billings’ population has grown by over 42,000 people since the last time a community park was built.
Current Challenges, cont. • Graffiti and vandalism • Increasing number of transients in parks • Not being able to recruiting enough seasonal employees • Lack of indoor recreation facilities • Lack of athletic field space, i.e., soccer, football, lacrosse, rugby
Current Challenges, cont. • Not enough programmable park spaces to accommodate park use requests • The Centers for Disease Control’s New Model Aquatic Health Code (MAHC) • Many of our athletic fields are infested with Richardson Ground Squirrels
City of Billings (FY2017 Proposed Budget: $329,615,237) Parks, Recreation & Public Lands $11,029,495 3%
Where does the money come from? ($8,480,823) [CATEGORY NAME] City-Wide Park [VALUE] District [PERCENTAGE] General Fund $2,040,000 Contribution 24% $3,794,901 45% 35 Individual PMDs $1,075,754 13% Fees & Charges, $1,217,277 14%
Where does the money go? (All Funds: $11,029,495) Senior Services Aquatics Recreation $253,796 Park Special Funds $308,869 Administration $741,306 2% $732,858 3% $403,144 7% 7% Capital Improvement 4% Projects Cemetery $3,578,964 $431,377 32% 4% Urban Forestry $341,465 3% Parks $4,237,716 38%
General Fund Budget $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY2013 FY2014 FY2015 FY2016 FY2017 $4,308,631 $4,318,126 $4,613,232 $4,664,707 $5,151,408 Actual Actual Actual Budget Proposed
General Fund Budget, cont. Budget Proposed FY2016 FY2017 Change Personal Services $3,103,099 $3,309,499 $206,400 Operations & Maintenance $1,285,230 $1,330,825 $45,595 Capital -0- $207,494 $207,494 Transfers $276,378 $303,590 $27,212 Total Expenditures $4,664,707 $5,151,408 $486,701
Supplemental Budget Requests (Funding Source: General Fund) • Uncontrollable Expenses • South Park Sprayground Maintenance $1,800 • Seasonal Wage Increase $30,350 • Portable Toilet Rentals in Parks $10,000 • 2 Park Seasonals $21,120 • Special Assessments $10,000 • Funded By Program Revenue • Turf Maintenance Services for Little Leagues and Softball Association $15,000 • Recreation Programs & Building Rentals Expenditures Budget Increase $70,000
Supplemental Budget Requests, cont. (Funding Source: General Fund) • Department Cost Savings • Point to Point Wireless $4,300 • Department Security • Point of Sale Security Cameras $1,800
Supplemental Budget Requests, cont. (Funding Source: Cemetery Expansion Fund) • Safety • Cemetery Tree Plan – Mitigation of Hazardous Trees $10,000 • Cemetery Expansion • Cemetery – Section 15 Improvements $30,000
Proposed Cemetery ry Fee Adju justment • Recommended fee increase • Approximately 3% • Fees are rounded off to the nearest $5 increment • Last time fees were increased at the cemetery • 2014 • Estimated revenue produced by fee adjustment • $3,000 • The Parks, Recreation & Cemetery Board recommends the proposed increase.
Park Maintenance Districts’ Fund (Assessments & Expenditures) $1,200,000 $1,100,000 $1,000,000 $900,000 $800,000 Assessments Expenditures $700,000 $600,000 $500,000
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