Summary of memo to the Sharon School Committee Dr. Barbara J. Dunham, Superintendent of Schools Big picture items in the budget center on several issues: Sustainability: a Snowball of “one time” funds was created when Circuit Breaker funding was cut, IDEA and Ed Jobs funding filled the gap and will roll forward to FY13 and vanish. How will needed programs be funded? Federal funds enabled Sharon NOT to use year 3 of the 2007 Override $875,000. Problem-Solving: the need to begin phasing in additional Town funds in order to roll out of the “one time funds” sinkhole that is facing us in FY13 and beyond OR the need to make significant cuts. Priorities of the Administration for FY12 = Maintenance of Effort Budget Maintain or reduce elementary class size. Provide specialists that will improve learning opportunities for students in need. Reorganize foreign language instruction in the elementary schools. Provide needed special education services and technology support. Consider a plan to reduce fees for full day kindergarten, athletics, and transportation. (Scholarships based on budget funds and a sliding scale.) 1
Summary memo to the Sharon School Committee Two of the more discussion-producing items are summarized here: Budget Issue – the Snowball. The “snowball” began in 2010-2011 when Circuit Breaker funds were cut to 42% and then 40% removing $932,467 from the school budget. The previous reimbursement rate was 72%. FY10: 42% Circuit Breaker = $1,082,607 (cut $660,090) FY11: 40% Circuit Breaker = $ 810,140 (cut $272,467) To help close the gap, the federal government provided IDEA funding ($418,204 for each of FY10 and FY11) and Sharon was allowed to use half to pay tuitions. A “no subs” policy was introduced and budget savings resulted in funds that rolled forward to bring us through the last few years with “reorganization” cuts. For FY12, Ed Jobs funding ($448,580) will continue to help and additional reorganization is planned. These funds allowed the schools to put off using the third year of the 2008 override funds. Unless Circuit Breaker funding is restored to previous levels, the roll-forward of the original Circuit Breaker cut will hit in FY13 leaving a large budget gap to be filled,. In FY13, in order to maintain services, the budget will start off behind by over one million dollars. Serious cutbacks, use of previously voted override money, or other creative efforts will be required to dig us out. Over the past three years, we have managed budget increases of only 2-3% due to our ability to use federal monies and saved budget money in the form of circuit breaker funds. We rolled forward savings each school year, knowing that the funding would end one day. A summary of this problem is shown here: $448,580 IDEA & Ed Jobs grants end. No more funding in sight. $612,592 No more reserves. The ability to roll-forward Circuit breaker ends. $1,061,172 Total deficit. (The snowball stops here.) •A deficit of this size will require a 5-6.25% budget increase in FY13 to make up this loss in funds from the government. It may be advisable for the School Committee to request that the Town begin now to raise taxes and create reserves that can ameliorate the impact of this sudden FY13 “bump”. Foreign Language in the Elementary Schools. This proposed change produces the following benefits for the Sharon Schools and our students by creating: (1) an improved multi-language program (Chinese, Spanish, French, and Latin word parts) that is taught daily in grade 5, thereby improving retention of the newly acquired language skills. Each language “spends” 8 weeks in a building, enabling integration activities to be more effective. (2) the opportunity to offer Latin roots in grade 5. (3) a more cost effective approach to language instruction without losing the elementary language program. (4) the opportunity for grade 5 students to make informed choices about the study of languages before making a choice for grade six that commits them to a language for the three years of middle school. (5) a continued opportunity to enroll in an elective language program held before school during the second half of grade 4. (6) more classroom time for grade 4 to concentrate on regular reading and math activities. 2
Sha Sharo ron P n Pub ublic Scho lic Schools ls Bud udget O Open Fo n Forum rum FY FY12 January 19, 2010 Teac Teach for or Tom omorrow orrow and our children will S.O.A.R. .O.A.R. Support Others, Act Responsibly! (East teacher, Donald Brooks)
FY11 Current School Operating Budget $35,335,981 Estimated long range Budget Plan for FY2012 (“The Promise”) X 4.5% increase = Maintenance of Effort + $1,590,119 = FY12 budget would have been $36,926,100 4
January 11, 2011 Priorities Meeting FY12 Gross Available Revenue $68,247,238 includes Chapter 70 for Schools $6,175,384 Fixed and Uncontrollables, ($19,991,176) Reserves and offsets $48,256,062 Net Available for Appropriation 74.6918105% Schools' portion X $36,043,326 FY12 School Budget = ($35,335,981) Current School Budget FY11 $707,345 increase = 2.0017709% or: 5
Budget History Fiscal # # Daily Daily Budget Budget w/out w/out Annual Annual Year Year Students # # FTEs Override Override Voted Override Total w/Override $ $ Increase Increase Increase 2001 3447 NA $21,264,280 $850,713 $22,114,993 $2,493,182 12.7% 2002 3562 NA $22,975,697 $827,392 $23,803,089 $1,688,096 7.6% 2003 3584 443.8 $22,779,611 $3,880,000 $26,659,611 $2,856,522 12.0% 2004 3564 439.2 $26,248,269 $26,248,269 ($411,342) -1.5% 2005 3539 437.2 $27,560,683 $27,560,683 $1,312,414 5.0% 2006 3511 449.6 $29,305,850 $29,305,850 $1,745,167 6.3% 2007 3472 434.3 $30,089,615 $30,089,615 $783,765 2.7% 2008 3406 447.6 $30,692,665 $1,700,000 $32,392,665 $2,303,050 7.7% 2009 2009 3405 3405 461.8 $33,279,262 $33,279,262 $886,597 2.7% 2010 2010 3445 3445 460.2 $34,298,344 $34,298,344 $1,019,082 3.1% 2011 2011 3437 3437 455.2 $35,335,981 $35,335,981 $1,037,637 3.0% 2012 2012 3374 3374 462.3 $36,043,326 $36,043,326 $707,345 2.0% 6
Budget Building History Circuit Breaker (SPED Tuition funding) and federal funding FY05: 75% Circuit Breaker = $1,620,148 FY06: 75% Circuit Breaker = $1,732,524 FY07: 75% Circuit Breaker = $1,601,146 FY08: 75% Circuit Breaker = $1,725,343 FY09: 75% Circuit Breaker = $1,742,697 FY10: 42% Circuit Breaker = $1,082,607 (cut $660,090) FY11: 40% Circuit Breaker = $ 810,140 (cut $272,467) Total cut from previous: $932,557 7
Overview FY05 to FY12 Special Education Tuitions have increased. Circuit Breaker funds decreased by -$932,467 Federal IDEA funding FY10 & FY11 +$418,204 half used to close the gap. Half for new programs (required). Federal Ed Jobs funding FY12 +$448,580 - must be used to put back lost positions or other lost funding. Budget efficiencies have worked to close the gap in lost funding. (No subs, reorganizations, etc.) 8
Budget History 9
Budget History 10
Budget History 11
FY11 Current Budget $35,335,981 Question 1: What do we absolutely need to continue level services to Sharon with consideration regarding sustainable into FY13 and beyond? 12
FY11 Current Budget $35,335,981 Question 2: What do we cut if we had to go to 2%? 13
FY11 Current Budget $35,335,981 Question 3: What do we cut if we had to go to level-funding? 14
Administrative planning concerns: 1. The snowball: One-time funds used to cover the shortfall created by Circuit Breaker cuts/not using override will end in FY13. Develop a plan to roll out of this one-time funding dilemma. 2. Class Size: The determination to maintain class size and the need to use Ed Jobs money to restore cuts made. 3. Special Education Services: Continue the effort to provide adequate in-district special education services. 4. Efficiencies: The plan to reorganize in ways that improve or maintain services while saving money. 5. New School: Be prepared for the needs of the new Middle School coming online next year. 6. Public Education: The need to provide free public schooling: Funding full day kindergarten, athletics and transportation. 15
FY12 Projected Elementary Enrollment Total Cottage East Heights Elementary PreSchool 0 50 0 50 Kindergarten 62 56 73 191 Grade 1 72 63 80 215 Grade 2 63 76 106 245 Grade 3 79 56 96 231 Grade 4 68 60 99 227 Grade 5 77 76 114 267 Total FY12 421 437 568 1426 Change in FY12 -3 12 -33 -24 16
FY12 Projected Middle & High School Enrollment Avg Class Section Enrollment Middle FY12 Est Sections Size Diff Change Grade 6 250 11 22.7 0 2 Grade 7 248 12 20.7 -1 -55 Grade 8 303 13 23.3 1 42 Total Middle 801 0 -11 MS NET Change -11.0 Enrollment High FY12 Est Change Grade 9 261 -46 Grade 10 307 -12 Grade 11 319 49 Grade 12 270 -9 Total High 1157 -18 HS NET Change 3384 -53 District NET Change TOTAL District Enrollments 17
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