AUDIT ISSUES 2012-2013 School Year TRANSPORTATION AUDIT RESULTS - PowerPoint PPT Presentation

AUDIT ISSUES 2012-2013 School Year

TRANSPORTATION AUDIT RESULTS CAUSE OF ERRORS  154 transportation audits scheduled  Auditing 2012-2013 school year  As of June 13 th we had results of 139

GOOD NEWS  Transition Year  With 65 audits the total over (under) payments  ($2257.04)

CLERICAL 52 ISSUES  Counting riders per route  Transfer errors from one sheet to another  Data entry errors

NO ERRORS 21

REPORTING DAY 19 ISSUES  Highest day  Lowest day  Day not from 3 day count period

WORKSHEET TRANSFERS 15 ISSUES Entered total riders from count sheet as Basic “on bus” • Also added all other counts Sp eci al Best Middle Reported Student 2nd Day of 3 Day Count Date Basic Riders Walk Area Riders Transit Riders Total Basic Student Count Ed Bilingual Gifted Homeless Early Ed Total Special Student Count Count Count Day Student Count Period Tuesday, September 03, 2013 721 32 46 735 7 1 0 3 6 17 755 752 Wednesday, September 04, 2013 730 30 41 741 6 1 0 2 5 14 755 755 Thursday, September 05, 2013 754 35 39 758 5 2 0 3 6 16 774 755 Friday, September 06, 2013 720 31 39 728 6 1 0 3 5 15 743 743

STUDENT COUNT ISSUES All Students  All Buses o Regular Ed and Special Programs o Am and Pm runs  Same Day Keep Documentation

STUDENT COUNTS  Lack of adequate support  Walk area students not identified  Counted midday students  Counted in district transfer students on multiple routes  No support for homeless counts

PAPERWORK  Keep your working papers for audits  Document walk area planning  Route logs must be legible and in pen  Count am and pm  Transit rider documentation

MILEAGE ISSUES  No Supporting documentation  Calculation Errors

SOMETIMES THE PROBLEM IS ELSEWHERE

OTHER ISSUES  Miscalculated cost transferred out o Sports trips o Field trips o Non Program 99 work  Insurance cost is calculated in Program 99

PREVENTING AUDIT FINDINGS  Have the people responsible for the data attend yearly regional trainings  Changes for the last year  Good time to ask questions  Pa Pay y Attention ention  Rely on other staff to review your final numbers  Fixing it now is easier than explaining it later  Ask Your Friendly Regional Coordinator