APS Webinars APS Webinars Getting more out of APS Meetings Getting more out of APS Meetings Tuesday, February 21, 3:00 – 4:00 pm EST Crystal Bailey Thomas Olsen Kendra Redmond Gary White Education and Careers Director Assistant Director Program Coordinator Program Manager g g SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma APS
Webinar Overview • Words of Welcome APS Executive Officer, Kate Kirby • Why We Go to Meetings SPS Assistant Director, Thomas Olsen • Meeting Logistics Meeting Logistics SPS Director Gary White • Meeting Tips Kendra Redmond Kendra Redmond • Specific Meeting Events and Resources Crystal Bailey • Q & A
Meetings- Meetings- why, what, when, and more 2/22/2012 Meetings 3
Why we meet Because science is a communal Because science is a communal activity! To learn from others To learn from others To vet ideas with experts To create new ideas via brainstorming To sharpen our thinking through presenting ti To collaborate and develop new collaborations collaborations To socialize (Sure, there are scientists who work essentially alone, but even they benefit ti ll l b t th b fit from meetings…) 2/22/2012 Meetings 4
Wh t h What happens at meetings t ti We present our research to a knowledgeable We present our research to a knowledgeable community via oral sessions or posters We learn what else is going on at the cutting W l h t l i i t th tti edge of our own field from other presentation We learn about other fields from plenary talks W l b t th fi ld f l t lk We pause to reflect on how our own work fits in with others’ that we’ve just heard about i ith th ’ th t ’ j t h d b t We make contact with leaders in the field, peers in our own field, and other scientists. 2/22/2012 Meetings 5
B f Before you get to the meeting t t th ti Submit (abstract many months ahead) Submit (abstract, many months ahead) Apply (for travel aid, many months ahead) Register (for the meeting itself, ~two months R i t (f th ti it lf t th ahead) Reserve (airplane train etc Reserve (airplane, train, etc., 6 weeks out) 6 weeks out) Reserve (lodging, 6 weeks out) Prepare (consolidate all your travel documents, P ( lid t ll t l d t confirmation numbers, etc. in one place) 2/22/2012 Meetings 6
At At an APS meeting APS ti Undergraduates register for free, so why do it Undergraduates register for free so why do it early? So you won’t have to wait in line! (and S ’t h t it i li ! ( d perhaps miss your time slot for your talk) They have epitomes that give you the brief Th h it th t i th b i f version of the meeting schedule… And there’s even a specialized undergraduate A d th ’ i li d d d t epitome… 2/22/2012 Meetings 7
2/22/2012 Meetings 8
Fi Finally… ll There will be many parallel sessions: sessions that all go one at the same time in different rooms, you’ll want to check out a few of them in your field when you’re not presenting, but don’t feel like you have to you re not presenting, but don t feel like you have to fill up every minute of your time going to talks…there’s lots of networking and socializing to do as well and you’ll need to take some down time do as well, and you ll need to take some down time occasionally as well. 2/22/2012 Meetings 9
APS Webinars APS Webinars Getting more out of APS Meetings Getting more out of APS Meetings Tuesday, February 21, 3:00 – 4:00 pm EST Crystal Bailey Thomas Olsen Kendra Redmond Gary White Education and Careers Director Assistant Director Program Coordinator Program Manager g g SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma APS
www.aps.org/meetings/march/info/
Preparing for the Meeting http://meetings.aps.org/Meeting/MAR12
Preparing for the Meeting: My Scheduler
When you Arrive
Presenting at APS: Oral
12 minutes: 10 minutes to present; 2 minutes Q&A
Presenting at APS: Poster
APS Webinars APS Webinars Getting more out of APS Meetings Getting more out of APS Meetings Tuesday, February 21, 3:00 – 4:00 pm EST Crystal Bailey Thomas Olsen Kendra Redmond Gary White Education and Careers Director Assistant Director Program Coordinator Program Manager g g SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma SPS/Sigma Pi Sigma APS
Future of Physics Days, 2012 February 27 - 29, 2012 – Boston, MA March 30 – April 1, 2012 –Atlanta, GA Future of Physics Days 20 12 Photos courtesy of Luke Heselden and Ken Cole
Goals for Future of Physics Days To provide experiences for undergraduates at meetings which will To provide experiences for undergraduates at meetings which will serve to inform and inspire them about physics careers. To create an opportunity for students to present their research in a pp y p supportive, constructive environment, and to foster a sense of community at the meetings. To encourage students to learn about current research in physics To encourage students to learn about current research in physics and related fields. To provide professional development resources for students who p p p are thinking about the next steps in their degree and/or career path. Future of Physics Days 20 12
Future of Physics Days Events FPD Travel Support FPD Basic Travel Awards i l d ― $200 support level All presenting students are eligible ― FPD Scholar Travel Awards $1000 support level ($500 from APS with matching $500 from student’s department) ― To qualify, student must: ― Present at the meeting h ― Submit a statem ent of need (signed by their research mentor) ― Submit a statem ent of m atching (signed by their department chair or research mentor) ― Submit a report following the meeting detailing their future goals, meeting experiences, and g g g g g p ― p information about why they got interested in physics. March Travel Award Deadline: January 27 (passed) April Travel Award Deadline: March 9 More info: http:/ / www.aps.org/ program s/ education/ undergrad/ students/ futurephysics/ applygrants.cfm Future of Physics Days 20 12
Future of Physics Days Events Undergraduate Epitome The purpose of the UG epitome is to highlight sessions h f h G i i hi hli h i of particular interest to students Two versions will be made available: ― Online Version: http://meetings.aps.org/Meeting/MAR12 –> “Undergraduate Epitome” ― Paper/PDF Version Before the meeting, check out the UG Epitome online and Before the meeting, check out the UG Epitome online and get a general plan of your route During the meeting, pick up a paper copy of the Epitome in the Student Lounge, or at the SPS Undergraduate Sessions Sessions All FPD events/receptions will be included in the UG Epitome! Note: Please wait until this afternoon to Note: Please wait until this afternoon to access the online version….
FPD March 2012 Graduate School Fair Meet recruiters from Graduate Programs! i f d Graduate School Fair Reception: Montana State University-Bozeman – Tuesday, February 28 , 12:30 – 2 pm Boston University – Appalachian State University – Graduate School Fair Hours: Rice University Rice University – M Monday, February 27, 12– 4 pm d F b Florida International University – Tuesday, February 28, 12– 4 pm Texas State University San Marcos – Wednesday, February 29, 12 – 4 pm Kent State University – University of New Hampshire – Emory University – More info: http:/ / www.aps.org/ program s/ education/ undergrad/ students/ futurephysics/ gradfair.cfm Student Lounge Space for students to receive epitomes, special information about FPD events—and just chill! T-shirts for all registered students T shirts for all registered students Future of Physics Days 20 12
FPD March 2012 (cont’d) SPS Student Presentations SPS Oral and Poster Research Boston Convention Center Rm 10 8 : Presentation Sessions Monday, February 27 Session B37: 11:15 am – 2:15 pm Participate in undergraduate-only SPS Session D37: 2:30 pm – 5:30 pm research presentation sessions! Tuesday, February 28 Session H37: 8 am – 11 am Session H37: 8 am 11 am Winning presenters will receive recognition i i ill i i i Session J37: 11:15 am – 12:30 pm and prizes at the Student Awards and Poster Session K1: 2:30 pm -5:30 pm Networking Reception Main Exhibit Hall Mentor/Student Welcome Reception d l Mentor/ Student Welcom e Reception / d l i Westin, Otis Room Undergraduates and their mentors are invited Monday, February 27 to enjoy wonderful food and learn about career 7:30 – 9:0 0 pm opportunities for students of physics t iti f t d t f h i Team up with your mentors in a special contest to win some really great prizes! Future of Physics Days 20 12
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