PRESENTATION ON PROCUREMENT PROCESS APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP BOTH TOURIST GUIDE AND VISITOR INFORMATION CENTRE MOBILE APPLICATIONS SUPPORTING ANDROID AND iOS PLATFORMS FOR PERIOD OF TWELVE (12) MONTHS. BID NO.NDT0005/16 08 SEPTEMBER 2016 Department of Tourism www.tourism.gov.za 1
MANDATORY BID CONDITIONS Submission of a valid Tax Clearance Certificate (TCC) In the submission of bid document technical/functionality proposal must be separately submitted from financial proposal (see Annexure A), any reference to price in the technical/functionality submission will result in disqualification of the bid; Fully completed and signed Standard Bidding Documents (SBD) forms MUST be included and be submitted with the Technical proposal (envelope). Only bids proposal of service providers who have attended compulsory briefing meeting and completed the attendance register will be considered by the department. No faxed or emailed submissions will be accepted. 2
EVALUATION PROCESS • Bids/ tender proposals will first be evaluated for responsiveness to mandatory bid conditions as highlighted in paragraph 8 of the terms of reference . • The PFMA, Act 29 of 1999, PPPFA, Act No. 5 of 2000, its regulations, and the Broad Base Black Economic Empowerment Act, 2003 (Act No. 53 of 2003) will apply to this BID/ bid. • The two (2) envelope bidding system will be adopted in which a technical submission and financial submission must be submitted by prospective bidders. • Both the separate technical and financial submission should further be submitted together in the tender box, clearly labelled, sealed and included in the main envelope of the technical submission/proposal. 3
EVALUATION CRITERIA AND WEIGHTINGS No CRITERIA DESCRIPTION WEIGHT (100) 1. 10 Writing mobile applications for different sectors: (provide suitable client references) 2. 10 Working on complex databases similar to the SAT Product Database (MySQL) 3. 40 Integrating Databases with Mobile Apps - Provide suitable references. Three sub - criteria. 4. Mobile App External Integrations. Two sub - criteria. 40 4
EVALUATION PROCESS - CONT • Technical assessment of functionality will be done in terms of the evaluation criteria as indicated in paragraph 11 of the specification. • A prospective bidder will be eliminated if it fails to meet a minimum of 60 points out of 100 points as the threshold for the functionality requirements of the project. • Thereafter, only bidders that obtain 60 out of 100 points on functionality will be evaluated in terms of the 80/20 preference points system, wherein the 80 points will be used in terms of the price and 20 points are used in terms of the B-BBEE contributor level. 5
SPECIAL BID CONDITIONS • Bidders are required to submit valid B-BBEE Status Level Verification Certificate or certified(by a commissioner of oath) copy. ( Attached – Annexure C or D of sworn affidavits for B-BBEE EME’s and QSE’s . • Completed and signed form must be submitted with your bid proposal to qualify for B-BBEE points. South African National Accreditation System (SANAS) accredited agency. • The successful JV partners should sign the contract and are jointly and severally liable for the entire assignment. • If a courier service is used for delivery of the bids/ tender proposals, the bid/ proposal description must be endorsed on the delivery note/ courier packaging and the courier must ensure that documents are placed or deposited into the tender box. 6
SPECIAL BID CONDITIONS - CONT • Submission of a bid therefore constitutes that the prospective bidder has sourced the necessary documentation and is fully aware of the details within the specifications. • The department has the right to cancel or withdraw the BID at any time prior to contract awarding, without thereby incurring any liability to the prospective bidders. • The department will not be held responsible for any costs incurred by a prospective bidder in the preparation and submission of the bid/ tender proposal. • Self-register on the Central Supplier Database (CSD) website managed by the National Treasury at www.csd.gov.za .Submit (with your proposal CSD REGISTRATION SUMMARY REPORT) a unique supplier number to the National Department of Tourism (NDT) for verification thereof 7
CLOSING DATE AND OPENING OF BIDS CLOSING DATE & TIME • Date : 30 September 2016 • Time : 11h00 The Department shall publicly open and read out all bids received by the deadline, at the date, time and place specified for submission of bid/ tender proposals, in the presence of any bidder/s designated representatives and anyone who choose to attend. Only envelopes that are opened and read out at bid opening shall be considered further. The omission of a prospective bidder’s signature on the record shall not invalidate the contents and effect of the record The prospective bidders’ representatives who are present shall be requested to sign the record.. A copy of the record shall be uploaded on the Department website and be available to all prospective bidders. 8
WRITTEN CLARIFICATIONS Kindly forward written clarification (on or before Monday, 12 September 2016,at 16h00 ) to the following email addresses; o Ms. Malapane Merriam: tel (012) 444 6230 or e- mail: mmalapane@tourism.gov.za o Mr. Mogomotsi Mogodiri: tel (012) 444 6230 or email: mmogodiri@tourism.gov.za The responses will be uploaded on the NDT website on the 14 September 2016. 9
THANK YOU 10
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