APAN30 Program Committee Meeting Date : 12 August 2010 Venue - PDF document

APAN30 Program Committee Meeting Date : 12 August 2010 Venue : Melia Hotel, Hanoi Time : 1100 – 1230 hrs Chair : Jacqueline Brown, Co-Chair: Francis Lee Agenda Items Action 1 APRICOT-APAN 2011 Meeting 1.1 APAN Meeting Schedule  APRICOT – APAN 2011 Meeting will be from 21 to 25 February 2011.  3.5 days for APAN sessions – 21/2 (Mon, A.M.), 22/2 (Tue), 23/2 (Wed), 24/2 (Thu).  It is possible to schedule the TEIN meetings and GLIF meetings on 25/2 (Fri). However for GLIF, 1.5 days might be required.  APAN would seek to collaborate with APRICOT for sessions whenever possible. Note: Refer to Page 4 for the draft proposal for APAN31 HK Meeting Program (as at 12 August 2010). 1.2 Proposal of speakers for opening and closing plenaries  To include Asian speakers for both opening and closing plenaries. PC invites recommendations for Asian speakers.  Proposed speakers for opening plenary (APAN + APRICOT): Vint Cerf, APAN Chairman, APRICOT Chairman, local host  Proposed speakers for closing plenary: Jacqueline Brown suggested to invite Mr David Lambert, the new CEO of Internet2 . Proposed Asian representative: Kai Fu Lee Action Item: HK Team to provide program for opening plenary HK Team (estimated to be 1.5 hours)

1.3 Social Events  APAN would participate in: (i) The joint social event for APAN and APRICOT on 21/2 (Mon). (ii) The joint social event for APAN, APNIC and APRICOT on 24/2 (Thu).  Tentative sports day on 22/2 (Tue) evening.  Action Item: For the APNIC social event on 23/2 (Wed), the HK Team HK Team would confirm if it is possible for APAN to be involved as well. 1.4 Room Arrangement  Plan to have APAN meeting on the 4 th floor.  To provide for 2 meeting rooms for ad-hoc meetings. Will be available but shared with APRICOT.  Joint Secretariat room will be available.  APAN Secretariat has communicated the room requirements to the HK Team. 2 Master Program Timetable There would be a master timetable consolidating all the meeting details for APAN, APRICOT and APNIC. Different colour codes should HK Team be used to differentiate the programs by organization. For APAN, orange/ gold colour to be used as the colour code. Action Item: HK Team 3 Working Group Meetings in APAN31 HK  For Medical WG, 5 days of meeting might be required. Dr APAN Sec/ WG Shimizu has indicated he will be flexible within the Chairs scheduling constraints.  Action Item: APAN Sec to send to WG chairs for call for proposal of Working Group meetings  Francis Lee urged for more timely submission of requests of slots by WGs so that the program schedule can be updated in an effective and timely manner.

4 Program Committee Meetings  Jacqueline Brown remarked that all future hosts provide their contacts to Bin Lay Ong, APAN Secretariat. They are welcome to join in the PC meetings. Future APAN  hosts Action Item: Future APAN hosts to provide contact information to Bin Lay Ong 5 Feedback to APAN30 local host - Vietnam  Dae Young Kim complimented the local host on the staff’s professional and good service, in particular the technical staff.  Regarding the wireless internet connection during the conference, it needs to be improved. The participants provided feedback on the weak/ intermittent internet connection. 6 Future expectations for HK Host – APAN31  Importance of good wireless internet connectivity to support the large number of conference participants  There should be IPv4 and IPv6 connectivity, enough power cables in rooms, prefer classroom settings with tables to work on laptops HK Team  Comprehensive information should be available on the APAN31 website. The information required include: (i) the distance to the conference venue from the hotel (ii) recommended hotels (varying range from budget to high-end) (iii) pricing structure (clarify whether it includes or excludes internet charges) Action Items: HK Team 7 Adjournment  The meeting ended at 1230 hrs (Hanoi time).

DRAFT Proposal for APAN31 Meeting Program (as at 12 Aug 2010) Monday 21 February 2011 09.00 - 10.30 11.00 - 12.30 12.30 - 14.00 Lunch Opening plenary – Vint Cerf Chair APAN, 14.00 - 15.30 Chair APRICOT Local Host 16.00 - 17.30 Other Keynote speakers 18.00 Joint social event for APAN and APRICOT Tuesday, 22 February 2011 09.00 - 10.30 11.00 - 12.30 12.30 - 14.00 Lunch Secretariat - 14.00 - 15.30 Fellowship Meeting 16.00 - 17.30 18.30 Wednesday, 23 February 2011 09.00 - 10.30 11.00 - 12.30 12.30 - 14.00 Lunch 14.00 - 15.30 Event Committee Program 16.00 - 17.30 Committee 18.30 APNIC social event Thursday, 24 February 2011 09.00 - 10.30 EGM/Board 11.00 - 12.30 EGM/Board 12.30 - 14.00 Lunch 14.00 - 15.30 Closing Plenary – David Lambert (Internet2), Kai Fu Lee 16.00 - 17.30 General Assembly 18.30 Joint social event for APAN, APNIC and APRICOT Friday, 25 February 2011 09.00 - 10.30 GLIF TEIN Workshop APNIC 11.00 - 12.30 12.30 - 14.00 Lunch 14.00 - 15.30 16.00 - 17.30