Annual General Meeting MONDAY, 29 TH OCTOBER 2018 ANZ, 171 FEATHERSTON STREET, WELLINGTON 1
Your Board Suzanne David Christine Snively McNeill Stevenson (Chair) (Treasurer) Brendon Tim Prof. John Josephine Henry Charles Hett Gus Van Wilson Goodrick Hopkins Serrallach Lynch de Roer PATRON LYN PROVOST, CNZM 2
TINZ contracted staff as of 29 Oct 2018 Helen Bewley, Anne Gilbert, Autumn Prow CEO Financial Officer TINZ Project Manager Administrative Julie Haggie Public Sector Assistant Transparency International NZ also contracts with e ‐ Marketing for Website management and Business Continuance Planning Ltd (BCPL) for Co ‐ editing of the Newsletter and Frankies for Social Media 3
2018 AGM Welcome to TINZ Members, Partners and Affiliates 4
2018 AGM Apologies Resolution AGM 18:1 That the apologies be accepted MOVER: LYN PROVOST SECONDER: TOD COOPER 5
Changes to the rules Why: The motivation for change is a June 2018 recommendation from the three yearly International Accreditation process with Transparency International for TINZ to put in place term limits for its Board members. Gibson Sheat, experienced in the review and preparation of Rules, Constitutions provided advice. This draft been approved by TINZ Directors. We acknowledge Helen Bewley and Nigel Stirling from Gibson Sheat who volunteered his time and expertise . Resolution AGM 18:2 That the proposed changes to the Rules of Transparency International NZ are agreed. Mover: Stephanie Hopkins Seconder: John Hall 6
Changes to the TINZ Rules (1) In summary the proposed rule changes are: 1. Board members to serve a maximum of three terms of three years or maximum nine years. This restriction to take effect from 2021 to allow the society to manage Board succession and leadership (13.4) Rule 13.4 Directors will be elected for a term from the date of their election until the conclusion of the third annual general meeting following their election. Directors will be eligible for re ‐ election after the expiry of their term. With effect from the date of the 2021 AGM Directors are not eligible to serve on the board for more than three terms or more than nine years. To avoid doubt all terms and years served prior to this restriction taking effect and all periods served in filling a vacancy under rule 13.5 are taken into account in the calculation of length of service as a Director. 7
Changes to the TINZ Rules (2) 2. Inclusion of clause allowing general meeting continuing despite defect in giving notice of General Meeting or other procedural defect, as long as there is agreement at the meeting. (12.6) 3. Consolidation of section 19 Funds of the Society and section 17 Bank account to one section 17 Financial Management 4. Consolidation of sections 21 Power to borrow and section 22 General powers to one section 20 Powers of the Society including power to borrow 5. Inclusion of reference to the society’s Code of Conduct on the society’s website for membership criteria (sections 5 and 6) 6. Some minor formatting changes 8
2017 AGM Minutes Resolution AGM 18:3 : That the minutes of the 2017 AGM of Transparency International be accepted as a fair and accurate record, subject to the movers, by replacement of the year “2016” with “2017”. MOVER: DAVID DUNSHEATH SECONDER: DAVID MCNEILL 9
Annual Report and Financial Statements for year ended 30 June 2018 PUBLISHED IN HARD COPY ELECTRONIC VERSION PROVIDED 10
Statement From The Chair The Coalition government is actively supporting transparency. Seasoned government watchers caution against getting too excited, noting that all Governments start out with high expectations of what they will do to strengthen integrity systems. It’s important to acknowledge, though, that the Coalition Government has built on the pro ‐ activity of public servants who have become increasingly knowledgeable about corruption prevention and strengthening integrity systems over the past 5 years. 11
Statement From The Chair The 2017 Corruption Perceptions Index, published in February 2018 that saw New Zealand’s public sector again in first place. There is always more to do as the more we learn about corruption, the more we understand its depth and breadth. We need to remain vigilant to detecting corruption and responding to fraudulent and corrupt activity. As Professor John Hopkins found when preparing the 2018 OECD report, Exporting Corruption, there is an increase in the Serious Fraud Office complaint and prosecution figures over the last five years. This news has been greeted positively as it demonstrates New Zealand is serious about detecting and preventing corruption. 12
Highlights of the year to end of June 2018 13
Achievements Public Sector CEO Leaders Integrity Forums. During the period from July 2017 to June 2018 TINZ and the Office of the Auditor ‐ General hosted seven of these forums. The meetings offer public sector leaders opportunities to share their insights with peers and grow their collective knowledge about transparency, anti ‐ corruption and integrity. 14
Achievements The TINZ newsletter has been enhanced to cover a widening range of articles from TINZ subject matter experts, from TINZ Affiliated Organisations and from the Public Sector CEO Leaders Integrity Forums. VUW Brian Picot Chair in Ethical Leadership Another high point for TINZ is the relationship between TINZ and the VUW Brian Picot Chair in Ethical Leadership. TINZ has greatly enjoyed working with Karin Lasthuizen and Victoria Beckett to jointly plan initiatives and events. One event featured Jose Ugaz, and on 21 March 2018, James Shaw outlined the role that transparency and accountability play in ensuring a sustainable (green) future. 15
Achievements Asia Pacific Regional Meetings and TI’s AMM TINZ hosted the 2017 Asia ‐ Pacific Regional Meeting in Wellington with attendees from Solomon Islands, Australia, Vanuatu, Papua New Guinea, South Korea, China, Peru, with Taiwan, Japan, Malaysia and Sri Lanka participating via Skype. Representatives from Transparency International in Berlin also attended 16
Underway Financial Integrity Systems Assessment TINZ’s Financial Integrity System Assessment (FISA) approach has continued to develop. Its relevance was reinforced with the IMF FSAP recommendations and the Australian 2018 Banking Inquiry. NIS: In June 2018, TINZ progressed planning for publication of its 2 nd Edition of the Integrity Plus 2013 New Zealand National Integrity System Assessment begun in 2015. Open Government Partnership National Action Plan TINZ remains closely involved with the OGP, now supporting the public sector initiatives to progress the third National Action Plan. Thanks to TINZ Member with Delegated Authority, David Dunsheath, for pushing for greater public involvement Parliamentary Liaison Strategy , in 2017/18, a Parliamentary Liaison Strategy has been initiated, led by Ann Webster, to focus on Parliamentarians through building relationships between the TINZ Team and Members of Parliament. 17
Low Points o A majority of the ten political parties had a poor understanding of anti ‐ corruption measures based on their response to TINZ survey, sent out prior to the 2017 General Elections. o The failure of the New Zealand National Government during 2017 to follow up on its commitment to the London Anti ‐ Corruption Summit hosted by David Cameron on12 May 2016. o Continued fallout from the disruption from the restructuring of the TI ‐ Secretariat in Berlin. o Continued complacency about building integrity systems to prevent corruption from the private sector. 18
TINZ Board and MDA Structure o The TINZ Team is now composed of its Board of elected Directors, plus its Patron, management, contracted staff and Members ‐ with ‐ Delegated ‐ Authority (MDAs). o Each Board member (Director, MDA and Management) has an agreed accountability for at least one core activity and responsibility for two or more other topics. o To ensure the quality of TINZ outputs, each activity and topic has two accountable TINZ Team Members. o This means TINZ covers over 80 transparency activities and topics. 19
TINZ Board: Thank YOu Deputy Chair Aucklander David McNeil has been Deputy for 2017/18 . Retiring and New Directors During the period three Directors retired and we welcomed two new Interim Directors. Mark Sainsbury, Lisa Traill and Conway Powell retired replaced by new Directors Henry Lynch and John Hopkins, both of whom are already actively involved in TINZ activities. Mark Sainsbury greatly expanded TINZ media presence and Conway Powell raised the standard of contracting through his short time as a Director and member of the Personnel Committee. Three Directors ending their term or resigning effective this AGM are Charles Hett, Karen Webster and Gus de Roer. Thanks to all Directors, TINZ has achieved another profitable year. 20
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