Action 21 for your local environment re-use l food transport l energy l education Intro Annual General Meeting 2019 Charity reg. 1136450 Company reg. 07185413
Action 21 AGM 2019 Vision & Mission AGENDA 1. Attendance & Apologies 2. Minutes of the last AGM/Matters Arising 3. Chairman’s Report 4. Report and Financial Statements 5. Questions from the Audience 6. Adoption of Report and Financial Statements 7. Appointment of Independent Examiner 8. Proposal to amend the Articles of Association 9. Issues and Future Focus 10. Election of Trustees 11. Any Other Business 12. Date of next meeting
Action 21 AGM 2019 Vision & Mission ACTION 21 1. Attendance & Apologies
Action 21 AGM 2019 Vision & Mission 2. Minutes of the last AGM Matters Arising
Action 21 AGM 2019 Vision & Mission ACTION 21 3. Chairman’s Report
Action 21 AGM 2019 Vision & Mission "to promote the protection and preservation of the environment for the public benefit by the promotion of waste reduction, re-use, reclamation, recycling, the use of recycled products and the use of surplus for the benefit of the inhabitants of the District of Warwick, and its environs”. STRATEGIC AIMS 1. Greater community awareness and engagement 2. More training and skills development 3. Greater financial and site security
Action 21 AGM 2019 Vision & Mission VOLUNTEERS • Essential • Average team size • Roles
Action 21 AGM 2019 Action 21 AGM 2014 VOLUNTEERS
Action 21 AGM 2019 Vision & Mission VOLUNTEERS Who volunteers, and why?
Action 21 AGM 2019 Vision & Mission STAFF • Ash Hopkins & Daryl Davies RUC Shop Managers • Jane Gregg Emporium Shop Manager • Martin Lythell Bike Workshop Manager • Michael Wilson Furniture Restoration Project Manager • Beth Zeen Craft Club Leader
Action 21 AGM 2019 Vision & Mission ACTION 21 Last year we kept more than 200 tonnes out of landfill Roughly the combined weight of 27 double decker buses
Action 21 AGM 2019 Vision & Mission RE-USEFUL CENTRE • Around £2,500 income from online sales
Action 21 AGM 2019 Vision & Mission RECYCLING More than 10 tonnes of scrap metal saved from landfill and another 10 tonnes of textiles & books sent for recycling and saved from landfill
Action 21 AGM 2019 Vision & Mission ELECTRICAL TESTING Portable Appliance Testing • High quality electrical items • Retro and vintage items • Sold more than £10,000 worth of electrical items
Action 21 AGM 2019 EMPORIUM A curated selection of vintage and collectable goods from jewellery and furniture, to collectables and clothes.
Action 21 AGM 2019 FURNITURE RESTORATION Upcycling and renovating vintage furniture in our own workshop
Action 21 AGM 2019 Vision & Mission BIKE WORKSHOP Nearly 500 bikes were refurbished
Action 21 AGM 2019 Vision & Mission BIKE WORKSHOP • Income over £18,000
Action 21 AGM 2019 Vision & Mission TRANSPORT DR BIKE ‘Dr Bike’ workshop at Leamington Peace Festival
Action 21 AGM 2019 ACTION 21 Supporting other charities and local good causes
Action 21 AGM 2019 Vision & Mission CRAFT CLUB What weird and wonderful things can you find to use as a planter? Admission is free to this monthly craft event in partnership with Leamington Spa Art Gallery and Museum
Action 21 AGM 2019 Vision & Mission THANK YOU A massive thank you to all our volunteers
Action 21 AGM 2019 Vision & Mission DOBSON LANE ALLOTMENTS In the process of handing over the completed project to Dobson Lane Community Allotments Association
Action 21 AGM 2019 Vision & Mission FINANCE 4. Report and Financial Statement for year ended 31 st March 2019
Action 21 AGM 2019 Vision & Mission FINANCE • Action 21 is both a registered charity and limited company • Independently examined and reported in accordance with Charity Commission and Companies House statutory requirements . • Financial year 01 April 2018-31 Mar 2019 • Deficit of £9.1k incurred in 2018/19 • Overall cash position reduced from £112.8k down to £100.9k
Action 21 AGM 2019 Vision & Mission 2018/19 2017/18 £ £ INCOME Financial Report SLIDE 2 Re-Useful Centre Sales 158,524 147,561 2011/1 Emporium Sales 20,076 0 2012/13 2 Variance Grants 10,963 9,164 £ £ £ Other Income 697 541 INCOME Total RUC Sales 108381 113246 190,260 -4865 157,266 WDC & WCC Grants 33359 48798 -15439 Other Income 4251 9823 -5572 EXPENDITURE Total 145991 171867 -25876 Raising funds EXPENDITURE Staff costs 98,900 73,065 Fundraising trading costs Staff costs 62871 51377 11494 Other costs 99,063 69,859 Other costs 33978 25928 8050 Charitable Activities Charitable Activities Staff costs 29602 25068 4534 Other costs 1,433 3,017 Other costs 22979 25169 -2190 Total 199,396 145,941 Governance costs Other costs 2811 6582 -3771 Total 152241 134124 18117 SURPLUS/(DEFICIT) (9,136) 11,325 DEFICIT/SURPLUS -6250 37743
Action 21 AGM 2019 Vision & Mission FINANCE Financial Report Comparing 2018/19 with 2017/18 SLIDE 2 2011/1 • 2012/13 2 Variance Income generated by the Re-Useful Centre has increased from the previous year by £11k. £ £ £ • Emporium has generated £20k in 9 months of trading from a standing start INCOME RUC Sales 108381 113246 -4865 • Overall costs have increased by £53k WDC & WCC Grants 33359 48798 -15439 Other Income 4251 9823 -5572 - Increased staff costs including those associated with Emporium Total 145991 171867 -25876 - Emporium initial set up costs and regular operating costs (e.g. rent, rates, insurance) EXPENDITURE Fundraising trading costs Staff costs 62871 51377 11494 - Craft Club activities have recommenced during the year Other costs 33978 25928 8050 Charitable Activities - Costs of promoting and holding events such as Peace Festival and Eco Fun Day have Staff costs 29602 25068 4534 reduced Other costs 22979 25169 -2190 Governance costs - Other overhead costs broadly similar to the previous year. Other costs 2811 6582 -3771 Total 152241 134124 18117 DEFICIT/SURPLUS -6250 37743
Action 21 AGM 2019 Vision & Mission FINANCE • Resulting in an anticipated reduction in general reserves from £116k to £107k. • Reserves remain well within Charity Commission guidelines of a minimum 3 months normal operating expenditure. • Outlook for 2019/20 remains positive although we are still conservatively budgeting for reduced deficit. • We continue to actively look at new opportunities to utilise some of the reserves to further the wider aims and objectives of the Charity.
Action 21 AGM 2019 Vision & Mission ACTION 21 5. Questions from the Audience 6. Adoption of Report and Financial Statements
Action 21 AGM 2019 Vision & Mission ACTION 21 7. Appointment of Independent Examiner
Action 21 AGM 2019 Vision & Mission ACTION 21 8. Proposal to amend wording of Article No. 36 Existing wording: Retirement of Members of Management Committee 36. At the first and every Annual General Meeting, one-third of the elected members of the Management Committee, or if their number is not a multiple of three then the number nearest to one third, shall retire from office. The members to retire shall be those longest in office since their last election. Regarding members who have been in office for the same length of time, the members to retire shall be selected by lot. A retiring member shall be eligible for re-election provided no person shall serve for more than four years without a break of one year, provided the company may in General Meeting by a simple majority approve a further period of service for a maximum total period of eight years. The term ‘year’ in this context refers to the period between one Annual General Meeting and the next.
Action 21 AGM 2019 Vision & Mission ACTION 21 Proposed change to penultimate sentence. From: ……..A retiring member shall be eligible for re -election provided no person shall serve for more than four years without a break of one year, provided the company may in General Meeting by a simple majority approve a further period of service for a maximum total period of eight years……. To: ……. A retiring member shall be eligible for re-election......
Action 21 AGM 2019 Vision & Mission ACTION 21 9. Issues • Promote Action 21 objectives • Expand activities • Retain staff and increase volunteers • Maintain Re-Useful Centre income And Future Focus • Continue our work on all active projects • Develop new initiatives
Action 21 AGM 2019 Vision & Mission ACTION 21 10. Election of Trustees • Roger Twiney, Mike Cronin and Belinda Pyke stand down by rotation and are willing to stand for re-election • Ann Bryan and Martin Lythell resigned
Action 21 AGM 2019 Vision & Mission ACTION 21 11. Any Other Business 12. Date of next meeting
Future focus Front page
Recommend
More recommend
