Annual General Meeting Tuesday 24 November 2020 Connect with us: Our Lady of Grace School Faith and Wisdom w – olg.wa.edu.au e – enquiries@olg.wa.edu.au I have come that they may have life and have it to the full. John 10:10
Prayer Lord, Look lovingly on this group gathered here. During this meeting, as we discuss and deliberate on issues of importance to this school, help us to be guided by your Spirit. May we be wise in our discernment, balanced in our judgment, fair in our decision and visionary in our planning.
Prayer Though we may, at times, have differing views, may we listen to one another and be guided by our common goals. May we always be mindful in our words and actions of what is best for all children in our school. We ask this through Christ our Lord, Amen
Annual General Meeting • Purpose of AGM conducts a meeting with the school community between the months of November in a calendar year and February the following year. • 9, 9.10 Catholic School Board Constitution • 8.2, 8.2.1 Our Lady of Grace Parents and Friends Association Constitution
Agenda • Welcome • Announcement of names of the new members of the Board • Acknowledgement of Country • P&F President’s Report • Prayer • P&F Financial Report • Agenda • P&F Election • Principal Report • Announcement of P&F Election • School Board Chair Report • Thanks • Financial Report • Closing Prayer • School Board Election – Criteria for election (8.1)
Background • Catholic Education Western Australia Limited (CEWA Ltd) commenced operating on 1 January 2020. • All diocesan schools are now part of CEWA Ltd. • The Catholic Education Commission of WA (CECWA) is the board of CEWA Ltd and has responsibility for governing Catholic education in WA and for ensuring its financial sustainability.
Catholic School Advisory Council • The School Board is now referred to as the Catholic School Advisory Council to reflect CEWA Ltd’s new governance structure. • The existing CECWA Catholic School Board Constitution is currently under review by CECWA to ensure appropriateness and consistency with CEWA Ltd’s new governance structure. It is due to be implemented in 2022. • 2021 is a year of transition. The existing CECWA Catholic School Board Constitution remains in place, with some modifications to reflect CEWA Ltd’s new governance requirements.
Principal’s Report FAITH • Christ • Charism of The Sisters of the Holy Family of Nazareth • Charity
Principal’s Report KNOWLEDGE • Transforming • Curious • Creative • Empowering
Principal’s Report WISDOM • Discernment • Conscience • Compassion
School Board Chair Report • 2020 Highlights; and • 2021 Budget Statement
School Board Financial Report Budget Summary (as per CAS) Recurrent Income 6,397,307 Recurrent Expense 6,457,486 RECURRENT RESULT (60,179) Capital Income 212,236 Capital Expense 704,517 CAPITAL RESULT (492,281) Trading Activity Income 331,260 Trading Activity Expense 266,319 TRADING RESULT 64,941 TOTAL SURPLUS/(DEFICIT) (487,520) Provision RB Opening Bank Balance 147,000 Estimated Cash Result 2021 (55,969) Estimated Cash Reserves 91,031
School Board Financial Report 2021 Recurrent Income Parent/Private Income, 29% AGRF State AGRF, 52% Parent/Private Income State, 19%
School Board Financial Report 2021 Recurrent Expenses Loans, 4% It & System Levies, 5% Other, 4% Curriculum, Departmental & Admininstration, 7% Buildings, Grounds & Utilitites, 5% Salaries, 75% Curriculum, Departmental & Admininstration Buildings, Grounds & Utilitites Salaries Loans It & System Levies Other
School Board Election • 8.1 - Criteria for membership of the Board shall be: • Possession of special skills that will be an asset to the Board • A deep interest in the welfare of all students and staff • A desire to give service to the Catholic School Community • A keenness to promote Catholic schooling • An ability to work co-operatively and constructively with all other members on the Board; and • A sufficiency of time to devote to Board duties. • Renomination: New Nomination: • • Scott Tanner – Treasurer Rebecca Stanes – School Board
P&F President’s Report • Minutes of Previous AGM read & approved/seconded • Minutes of previous meeting accepted • President’s report
OLG P&F AGM 2020 P&F Executive Committee Strategic Plan 2018-2020 Our VISION: We have resilient OLG kids inspired by catholic values living in a safe and caring family environment We will achieve this by: 1. Enhancing OLG Sense of Community Spirit 2. Rebuilding and strengthening the OLG P&F Brand 3. Increasing and Sustaining Revenue 4. Contributing to improve OLG’s Physical, Social and Learning School Environments 5. Operating events Effectively and Efficiently Trusted BRAND Delighted MEMBERS Sustaining REVENUE Social EVENTS ✪ Life Changing EDUCATION ✪ Make a DIFFERENCE to OLG ✪ High Impact EVENTS ✪ Extend and Enhance FRIENDSHIPS ✪ Transparent COMMUNICATION ✪ Deliver VALUE for money ✪ Effective and Efficient PROCESSES ✪ Business PARTNERSHIPS ✪ Engaged COMMUNITY ✪ Commission PARTNERS Our PURPOSE: To build a strong community spirit and support families in caring for their kids to be Resilient and Resourceful United COMMUNITIES – Caring FAMILIES – Resilient & Resourceful KIDS Our OLG VALUES: Wisdom, Faith and Excellence
OLG P&F AGM 2020 P&F Executive Committee Year in Review Our VISION: We have resilient OLG kids inspired by catholic values living in a safe and caring family environment We will achieve this by: 1. Enhancing OLG Sense of Community Spirit 2. Rebuilding and strengthening the OLG P&F Brand 3. Increasing and Sustaining Revenue 4. Contributing to improve OLG’s Physical, Social and Learning School Environments 5. Operating events Effectively and Efficiently Trusted BRAND Delighted MEMBERS Sustaining REVENUE Social EVENTS ✪ Life Changing EDUCATION ✪ Make a DIFFERENCE to OLG ✪ High Impact EVENTS ✪ Extend and Enhance FRIENDSHIPS ✪ Transparent COMMUNICATION ✪ Deliver VALUE for money ✪ Business PARTNERSHIPS ✪ Effective and Efficient PROCESSES ✪ Engaged COMMUNITY ✪ Revenue Funded PROVIDERS ✪ Michael Grose Subscription ✪ School Contribution $90K ✪ Secured 28 Community ✪ 6 Official P&F Gatherings ✪ Newsletter Updates (98% ✪ Completed 3 Major Event Partnerships $13,900 ✪ Free OLG Community Event – ✪ Sustained $3,310 (90%) Funded Placement) Management Templates Mother Foundress Day ✪ Growing P & F Facebook Group Providers ✪ Member Gifts – Mother’s Day, Members (11%) Father’s Day and 2021 School Calendar Our PURPOSE: To build a strong community spirit and support families in caring for their kids to be Resilient and Resourceful United COMMUNITIES – Caring FAMILIES – Resilient & Resourceful KIDS Our OLG VALUES: Wisdom, Faith and Excellence
OLG P&F AGM 2020 P&F Executive Committee Year in Review Major Achievements … Key Deliverables for 2020 … P&F Focus and Work in Progress … ✪ Strengthened the interest and commitment from ⦿ 4 Significate Major Initiatives: ◉ Induction and engagement of early years parents key OLG community stakeholders: ☑ Business Community ◉ Volunteers to lead and coordinate events in 2021 ☑ Gabrielle Doyle, AP’s, School Board and Teachers ☑ School Stream App ◉ P & F Operations (Meetings, Website Content, ☑ Newly formed P&F Executive team Event Management, etc) ☑ Mother Foundress Family Event ☑ Business Community Partners ◉ Implement our new recycling initiative ☑ School Calendar ✪ Re-secured Business Community Revenue ✪ Consistent and relevant Marketing & Communication … School Newsletter and ⦿ Business as usual Key Activities: P&F Facebook group ☑ Weekly Newsletter Updates ✪ Introduction of the School Stream App centralising ☑ Monthly P&F Meetings school communication and interactions which makes parent life a little easier ☑ Bi-monthly P&F Executive Committee ✪ Continuous Improvement of our systems and Meetings processes ☑ Welcome Back Family Picnic ☑ New accounting software ☑ Mother’s & Father’s Day Gifts ☑ Event Project Management templates
P&F Association AGM
OLG P&F AGM 2020 THANK YOU … SIGNIFICANT CONTRIBUTIONS! ✪ 2019 Sponsors: 23 - $14,500 vs 2020 Sponsors: 19 - $13,750 ✪ Retained 19 partners (83%) from 2019 with one sponsor dropping a level from Gold to Silver. Only Four 2019 sponsors did not renew sponsorship at all for 2020/21 ✪ 3 new businesses committed to a Gold Sponsorship for 2020/21 ( Canopies WA, Mike Drew Travel and Bank of Queensland ) and 6 new family businesses added to the business directory listing
OLG P&F AGM 2020 SPECIAL THANK YOU … EVENT LEADS Mothers Day Stall ✪ Tania Farcich Mother’s Day Morning Tea ✪ Jane Rose and Entertainment Book Kylie Pires ✪ Kylie Donaldson Mother Foundress Day - Grandparents Morning Tea ✪ Diana Guttridge School Banking ✪ Trish Matusiak & Fabulous All Rounder Lizelle Fillis ✪ Carla Christou ✪ All of our hard-working volunteers who continually give their time and energy, no matter how small or large, keep the spirit of our OLG community strong and alive. At times it may go unnoticed but please know it’s always greatly APPRECIATED!
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