An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 An Overview of AHCA's Emergency Status System (ESS) June 18, 2019 Welcome! John Wilgis Vice President of Member and Corporate Services Florida Hospital Association 2 Florida Hospital Association 1
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Today’s Objectives • Understand FHA’s role in disaster response in alignment with the Agency for Health Care Administration. • Understand the statutory requirements for hospital reporting during an emergency when requested by the Agency. • Review the basic operational framework of ESS. 3 Today’s Objectives • Understand FHA’s role in disaster response in alignment with the Agency for Health Care Administration. • Understand the statutory requirements for hospital reporting during an emergency when requested by the Agency. • Review the basic operational framework of ESS. 4 Florida Hospital Association 2
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Today’s Objectives • Understand FHA’s role in disaster response in alignment with the Agency for Health Care Administration. • Understand the statutory requirements for hospital reporting during an emergency when requested by the Agency. • Review the basic operational framework of ESS. 5 Today’s Objectives • Understand how to develop and manage user profiles. • Discuss and review the various reporting criteria typically requested and how that information is transmitted using ESS. • Understand how AHCA and partners use this information. 6 Florida Hospital Association 3
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Today’s Objectives • Understand how to develop and manage user profiles. • Discuss and review the various reporting criteria typically requested and how that information is transmitted using ESS. • Understand how AHCA and partners use this information. 7 Today’s Objectives • Understand how to develop and manage user profiles. • Discuss and review the various reporting criteria typically requested and how that information is transmitted using ESS. • Understand how AHCA and partners use this information. 8 Florida Hospital Association 4
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 FHA Role in Response • Support agency to the State Emergency Response Team through ESF8 – Coordinate hospital response activities – Communicate important information – Advocate for issues impacting hospitals 9 Incident Command Bruce Rueben Safety and Media Relations Communications Monica Corbett Sarah McBrearty Liaison Clinical Specialist Kim Streit Martha DeCastro Hospital Liaison Lecia Behenna Planning Operations Finance Logistics Crystal Stickle John Wilgis Kathy Reep John Mines 10 Florida Hospital Association 5
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 FHA Emergency Contacts • Call 850-205-1101 – 24/7/365 • Email – disaster@fha.org 11 Support Organization • Serve as a support organization to the State Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8). • Coordinate hospital response activities ensuring hospitals’ needs are met. • Communicate essential information to hospitals and health systems. 12 Florida Hospital Association 6
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Support Organization • Serve as a support organization to the State Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8). • Coordinate hospital response activities ensuring hospitals’ needs are met. • Communicate essential information to hospitals and health systems. 13 Support Organization • Serve as a support organization to the State Emergency Response Team, Emergency Support Function – 8, Public Health and Medical Services (ESF-8). • Coordinate hospital response activities ensuring hospitals’ needs are met. • Communicate essential information to/from hospitals and health systems. 14 Florida Hospital Association 7
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Support Organization • Identify the status of hospitals (i.e., evacuation, bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.). • Facilitate conference calls with hospitals, as needed. • Assist hospitals with reimbursement information and knowledge of processes for accessing available relief funds. 15 Support Organization • Identify the status of hospitals (i.e., evacuation, bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.). • Facilitate conference calls with hospitals, as needed. • Assist hospitals with reimbursement information and knowledge of processes for accessing available relief funds. 16 Florida Hospital Association 8
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Support Organization • Identify the status of hospitals (i.e., evacuation, bed availability, major structural damage impeding the delivery of care and/or services or forcing an evacuation, etc.). • Facilitate conference calls with hospitals, as needed. • Assist hospitals with reimbursement information and knowledge of processes for accessing available relief funds. 17 Today’s Presenter Mandi Manzie Government Operations Consultant III Agency for Health Care Administration 18 Florida Hospital Association 9
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Emergency Status System Overview June 18, 2019 Mandi Manzie Division of Health Quality Assurance Agency for Health Care Administration Florida • Provider Types in ESS – Adult Family Care Home – Assisted Living Facility – Crisis Stabilization/Short Term RTF – End Stage Renal Disease Dialysis Facility (not required to use) – Homes for Special Services – Inpatient and Residential Hospice – Hospitals and Standalone Emergency Departments – Intermediate Care Facility – Nursing Home – Residential Treatment Center – Residential Treatment Facility – Transitional Living Facility – VA Hospital (not required to use) 20 Florida Hospital Association 10
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 • Emergency Preparedness Resources website: http://ahca.myflorida.com/MCHQ/Emergency_Activities/in dex.shtml – Link to ESS for login purposes – List of providers who use ESS – Instructional Materials 21 Sample Registration Invitation 22 Florida Hospital Association 11
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 How to Gain Access • AHCA Licensed Providers – CEOs emailed invitations automatically – Once registered, able to maintain other system users • Add & send invitations • Revoke access to provider • Change role 23 24 Florida Hospital Association 12
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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 27 • Event Info – Census & Bed Availability – Evacuation Status & Re-Entry or Accepting Evacuees (if not evacuating) – Utilities & Services – Generators – Damages – Resource Needs – National Reporting 28 Florida Hospital Association 14
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 29 30 Florida Hospital Association 15
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 31 32 Florida Hospital Association 16
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An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 35 36 Florida Hospital Association 18
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Reporting Capabilities 37 38 Florida Hospital Association 19
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Who to Contact? Licensed Providers-AHCA Licensing Unit Hospital and Outpatient Services Unit 850-412-4549, hospitals@ahca.myflorida.com Partners, Associations, Emergency Management- Systems Management Unit AHCAESS@ahca.myflorida.com 39 Questions? 40 Florida Hospital Association 20
An Overview of AHCA's Emergency Status System (ESS) Tuesday, June 18, 2019 Reminder: FHA Emergency Contacts • Call 850-205-1101 – 24/7/365 • Email – disaster@fha.org 41 Upcoming FHA EM Education • July 31 – August 1 | Orlando: Certified Healthcare Emergency Professional (CHEP) Preparation Course and Certification Exam – Registration information - http://www.fha.org/education-and-events/event- details.aspx?itemId=968 42 Florida Hospital Association 21
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