Alachua County Fairgrounds Update and Status Report Ramon D. - PowerPoint PPT Presentation

Alachua County Fairgrounds Update and Status Report Ramon D. Gavarrete, P.E. Public Works Director Page 1 of 24

Alachua County Fairgrounds Previous Board Actions • The Alachua County Board of County Commissioners purchased the Weseman tract in 2006 as the future site of the relocated Fairgrounds. • May 23, 2017 ‐ The Board approved the ranking of RFP 17‐672 Construction Manager at Risk for the New Alachua County Fairgrounds. • Jan. 3, 2017 ‐ The Commission directed staff to pursue Option 2, a larger Exhibit Hall / Auditorium large enough to accommodate an indoor track and begin to solicit responses for a Construction Manager at Risk. Page 2 of 24

Alachua County Fairgrounds Previous Board Actions • August 8, 2017 ‐ The Board approved the Contract between Alachua County and Ajax Building Corporation for construction of the Alachua County Fairgrounds and authorize the Chair to sign the agreement. • Sept. 26, 2017 ‐ The Board approved the ranking of RFP 17‐673 A&E Services for the New Alachua County Fairgrounds and authorize staff to negotiate an agreement with Kail Partners. • Dec. 12, 2017 – The Board approved the Contract between Alachua County and Kail Partners for A&E Services of the Alachua County Fairgrounds and authorize the Chair to sign the agreement. Page 3 of 24

Alachua County Fairgrounds Master Plan Rendering Page 4 of 24

Alachua County Fairgrounds Master Plan (Option2, December 1, 2016) Page 5 of 24

Alachua County Fairgrounds Master Plan (Option2, December 1, 2016) Page 6 of 24

Alachua County Fairgrounds Master Plan (Option2, December 1, 2016) • 52 – County Fair Ride Areas • 71.5’ Diameter Each Page 7 of 24

Alachua County Fairgrounds Master Plan (Option2, December 1, 2016) • 86,808 SF • Conceptual in Nature • Separate Ticket Booth Building (No SF Available) • Subject to Modification by Architect to Reflect Functional and Code Requirements Page 8 of 24

Alachua County Fairgrounds Master Plan (Option2, December 1, 2016) • Open Air Arena: 20,505 SF • Existing Structures (relocated): 16,650 SF • Maintenance Building: 3,000 SF • Subject to Modification by Architect to Reflect Functional and Code Requirements Page 9 of 24

Alachua County Fairgrounds Base Estimate (Auditorium, Ticket Booths, Office Spaces, Court/Exhibit) • 95,367 SF – 8,559 SF Increase – Includes Ticket Booth Area – Medical/Emergency Response Space – Storage Capacity Increased to Meet Program Needs Page 10 of 24

Alachua County Fairgrounds Base Estimate (Open Arena, AC’d Maintenance Building) • 30,187 SF – 6,782 SF Increase – Increased Seating (1,140 Vs 15323) – Storage Capacity Increased to Meet Program Needs – Show Ring Increased to Accommodate Program Needs Page 11 of 24

Alachua County Fairgrounds Covered Arena (Additive) (AC’d Maintenance Building, Lobby) Page 12 of 24

Alachua County Fairgrounds Elevations (Auditorium) Page 13 of 24

Alachua County Fairgrounds Elevations (Arena) Page 14 of 24

Alachua County Fairgrounds Wetlands Delineation ‐ Original Page 15 of 24

Alachua County Fairgrounds Wetlands Delineation – Extended, Gopher Frogs The gopher frog is a species of frog in the Ranidae family, endemic to the Southeastern United States. It primarily inhabits the threatened sandhill communities, flatwoods, and scrub in the Atlantic coastal plain, where it is usually found near ponds. Page 16 of 24

Alachua County Fairgrounds – Estimated Cost Description Amount General Design and Permitting ‐ A & E Services $ 1,137,900.00 Authorized Reimbursables ‐ A & E Services $ 42,457.00 Additional Reimbursables ‐ A & E Services $ 30,000.00 Pre‐Construction Services ‐ Construction Management at Risk $ 204,161.00 Construction Services ‐ Construction Management at Risk $ 1,250,000.00 Public Works Project Management (Gas Tax) $ 75,000.00 Contingency $ 1,000,000.00 Permits (MMTM, Fire Impact Fee, Building Permit, SJRWWD) $ 227,888.00 Land Acquisition (Reimbursement to Solid Waste) $ 253,094.00 Sub‐Total: $ 4,220,500.00 Page 17 of 24

Alachua County Fairgrounds – Estimated Cost Description Amount Construction Estimates (Base) Sitework (Includes all typical sitework cost(clearing/utilities/fill/paving, etc) $16,936,648.00 plus the LID allowance, Site Lighting, Midway Power loop, Landscaping, Pole Barns, Animal Washdown shelter) Auditorium/Offices $15,245,364.00 Beynon Preliminary Estimates – Portable Raised Banked Track $ 2,100,000.00 Folding Partitions (Add partitions in Auditorium to separate 1/3 of space into $ 902,545.00 individual space and divide that 1/3 space in half) Arena $ 2,039,732.00 (Open Air with Enclosed Maintenance) Off‐Site Improvements (NE 69th Avenue, Chip Seal NE 57th Street, Connection to Waldo $ 775,000.00 Road) Gopher Tortoises Relocation (60 EA) $ 120,000.00 Additional N ‐ S Roadway (Wetlands Extension) $ 50,000.00 Gopher Frog Crossings (2) $ 150,000.00 Sub‐Total: $38,319,289.00 Page 18 of 24

Alachua County Fairgrounds – Estimated Cost Description Amount Total Estimated Cost: $ 42,539,789.00 Budget: $ 25,000,000.00 Deficit: $(17,539,789.00) Page 19 of 24

Alachua County Fairgrounds – Alternates Description Amount Complete Hardening of Auditorium (Tilt Walls) 1 $ 3,166,349.00 (Includes a reduction in Construction Duration of one month) Hardening of Lower Portion of Auditorium (Approx. 5,000 SF) 2 $ 1,626,980.00 (Includes a reduction in Construction Duration of one month) Change Open Air Arena to a fully enclosed, air conditioned 3 $ 3,877,767.00 Arena, with Bleachers and adding the Front Lobby Add Asphalt Drive Aisles to the North Parking Lot and Adjacent 4 $ 1,636,253.00 Parking Lot 5 Change concrete plaza to Pavers $ 1,082,693.00 Skyfold Partitions 6 (Add partitions in Auditorium to separate 1/3 of space into $ 1,545,550.00 individual space and divide that 1/3 space in half) Curtain Partitions 7 (Add partitions in Auditorium to separate 1/3 of space into $ (737,648.00) individual space and divide that 1/3 space in half) Single Building Option 8 (Delete Arena completely and add 3,000 SF to Storage Room $ (1,478,224.00) 154 for Maintenance Space Previously Accounted for in Arena) 9 Mondo Preliminary Estimates – Portable Banked Track $ (200,000.00) 10 Beynon Preliminary Estimates – Portable Banked Track $ (400,000.00) Page 20 of 24

Alachua County Fairgrounds Funding Options Description Amount Available Funds in Fairground Fund (342) Budget $ 1,762,436.00 Transferred to Fairground Budget (342) at Mid‐Year fr General Fund (001) fr Excess Fund Balance $ 500,000.00 TDT Funds (002 & 168) Pledge of 3 Cents but Using 2 Cents to Repay for 30 Years Which is $1.7 Million/Yr $26,704,922.00 Sales Tax Pledge for 30 Years Which Will Reduce GF Revenue by Approximately $900,000 /Yr $13,572,431.00 Total: $42,539,789.00 Page 21 of 24

Alachua County Fairgrounds Gainesville Sports Commission Joleen Cacciatore Executive Director Gainesville Sports Commission Page 22 of 24

Alachua County Fairgrounds – Recommended Actions Page 23 of 24

Alachua County Fairgrounds Contact Information Gina Peebles, CPRP Assistant County Manager Community and Administrative Services Alachua County Board of County Commissioners (352) 538‐8265 gpeebles@alachuacounty.us Ramon D. Gavarrete, P.E. Public Works Director Alachua County Public Works (352) 548‐1214 Cell: (863) 381‐6875 rgavarrete@alachuacounty.us Page 24 of 24