AGENDA President ’ s Welcome Treasurer ’ s Report ➢ Organizational Changes ➢ 2017 Actuals vs. Budget ➢ 2017 Highlights ➢ 2018 Budget Overview April 12, 2018 Portfolio Updates (questions fielded throughout) 7:00 p.m. – 9:00 p.m. Stonebridge Clubhouse ➢ Safety & Security – Jenny Young October 12, 2011 ➢ Environment & Parks – Edward Ben ➢ Membership – Ivola Johnson 7:00 p.m. ➢ Events – Ivola Johnson Stonebridge Clubhouse ➢ Development & Transportation – Aline Gossein Open Forum Discussion
Current Board Structure President Jay McLean Treasurer Josie Barraco Executive Committee Vice-President Vacant Secretary Rekha Sudheesh Communications Vacant Events Ivola Johnson Development & Aline Gossein Safety & Jenny Young Transportation Security Directors Sponsorship Vacant Membership Vacant and Environment & Edward Ben Director at Randall Portfolios Parks Large Emery Volunteering Vacant Street Reps Juliann Web Teresa Whitney Development Kirkwood
SCA Executives DIRECTOR TREASURER DEVELOPMENT EVENTS AT LARGE PRESIDENT Josie Barraco Aline Gossein Ivola Johnson Randall Emery Jay McLean 2013 2012 2015 2016 2016 SAFETY & SECURITY STREET REPS SECRETARY WEB ADMIN ENV. & PARKS Jenny Young Juliann Whitney Rekha Sudheesh Teresa Kirkwood Edward Ben 2015 2015 2011 2016 2015
Vacant SCA Positions •Director of Communications •Director of Membership •Director of Sponsorship •Director of Volunteering Interested in joining us? Know someone who might be? Contact us at volunteering@stonebridgeca.com
2017 Highlights • Held first Tarion Warranty Information Session for new homeowners • Held first Christmas Craft & Vendor Show spotlighting local Stonebridge entrepreneurs • Joined the City of Ottawa Group Fitness Membership Program for 20% member discount on 23 fitness facilities • Closed on multi-year landscaping agreement with Monarch/Mattamy related to 11 new homes (over 100 trees planted) • Influenced development application at 3740 Jockvale (Pink House) • More traffic calming measures introduced throughout the community
2017 Highlights • Held first Tarion Warranty Information Session for new homeowners • Held first Christmas Craft & Vendor Show spotlighting local Stonebridge entrepreneurs • Joined the City of Ottawa Group Fitness Membership Program for 20% member discount on 23 fitness facilities • Closed on multi-year landscaping agreement with Monarch/Mattamy related to 11 new homes (over 100 trees planted) • Influenced development application at 3740 Jockvale (Pink House) • More traffic calming measures introduced throughout the community • Introduced the use of online survey technology (SurveyMonkey) • Adopted Orchard Park and the Stonebridge Trail with the City • Made custom bulletin board for info posting at Kilbirnie Rink • Obtained new soccer equipment - balls, bags, cones and pinnies • Joined the Federation of Citizen’s Associations of Ottawa (FCA) • Partnered with HMBCA & WBCA for 150th Barrhaven Skate Day • Assisted in startup of the East Barrhaven Community Association (EBCA) • Stonebridge volunteers awarded Nepean’s Canada 150th Anniversary Medal and Nepean- Carleton 150th Inspiration Award
Josie Barraco Treasurer
SCA 2017 Budget vs. Actual 2017 2017 Proposed Actual Revenue Advertising 1,000 - Sponsorships 1,000 1,100 3,000 2,425 Grants – Rink Maintenance Services Membership Fees – Business 2,500 800 Membership Fees – Family 3,000 3,660 Registration Fees – Events 1,500 2,610 Registration Fees – Soccer Program 5,000 5,840 Total Revenues 17,000 16,425 Total Expenses 16,277 148 Total Revenue Less Expenses
2017 2017 Proposed Actual Revenue 17,000 16,425 Expenses Kilbirinie Park Rink 600 385 Soccer Program 2,500 3,140 Parks & Recreation 200 65 Events 4,300 4,625 Safety & Security 1000 670 Environment 150 - SCA 2017 Sponsorship 1,500 1,000 Communications - Flyers/Printing 500 95 Budget vs. Street Reps - Printing 200 - Signage 2,000 2700 Actual Website 400 460 Meeting Room Rental 350 800 Bank Charges 400 120 Miscellaneous 250 355 Promotional Items 450 220 Photography 400 - Liability Insurance 1,800 1,642 17,000 16,277 Total Expenses Total Revenues less Expenses 148
SCA 2018 Budget 2018 2018 Proposed Actual Revenues Advertising & Sponsorships 2,000 Grants – Rink Maintenance Services 2,300 Membership Fees – Business/Sponsors 2,500 Membership Fees - Family 3,000 Registration Fees - Events 2,200 Registration Fees - Soccer Program 5,000 Total Revenues 17,000 Total Expenses Total Revenue Less Expenses
2018 2018 Proposed Actual Revenue Expenses Kilbirnie Park Rink 500 Soccer Program 3,000 Events 4,300 Safety & Security 250 SCA 2018 Environment & Parks 250 Sponsorships 1,500 Budget Communications - Flyers/Printing 300 Signage 2700 Website 500 Meeting Room Rental 750 Bank Charges 200 Miscellaneous 250 Promotional Items 500 Photography 200 Liability Insurance 1,800 17,000 Total Expenses Total Revenues less Expenses
Jenny Young Safety and Security
Safety and Security 2017 Accomplishments • Organized the “Spring into Safety” event, which brought a number of safety related organizations together • Engaged with City of Ottawa councillors to proactively address traffic safety issues – Targeted areas of traffic safety – Flex sticks and speed sign road markings • Engaged with community police officer and Ottawa Police Neighbourhood Watch Program to disseminate Watch-related warnings • Increased communication/outreach with Stonebridge residents on issues of safety and security via social media
Safety and Security 2018 Priorities • Continue to work closely with the City of Ottawa officials to address traffic safety concerns, especially speeding and stop sign running (flex sticks, targeted enforcement) • Increase awareness of safety and security issues and encourage the reporting of vandalism and/or criminal activity (613-236-1222 for non- emergencies) • Engage with the Stonebridge community to raise safety awareness on a number of issues including bike/helmet safety and car seat installation via social media and events • Collaborate with surrounding Community Associations on issues of mutual concern
Safety and Security 2018 Traffic Calming Measures Ward 22: Michael Qaqish Ward 3: Jan Harder Flex Stakes: Flex stakes •Golflinks from Ferguslea to Rustwood •DunDonald Drive from Greenbank to Kilbirnie • Riverstone from Pondhollow to Longfields •Blackleaf from Kilbirnie to Longfields •Longfields between the traffic circle and Blackleaf Pavement Markings: Pavement Markings: •Pondhollow from Golflinks to Riverstone (both •Blackleaf from Kilbirnie to Longfields directions) •Abetti Ridge from Longfields to Epsin Heights •Riverstone from Pondollow to Longfields (both directions) •Cambrian Road from Greenbank to Kilbirnie •Shawglen from Blackshire to Golflinks (both directions)
Traffic Calming Measures
Safety and Security 2018 Traffic Calming Measures
Safety and Security - Reporting
Edward Ben Environment & Parks
Environment 2017 Highlights • Annual Spring Clean-up Day held at the end of April – cleaned our 3 parks and all community entrances • Spoke with residents about taking down signs they put up on light standards and traffic signs • Requested signage at W.C. Levesque Park to reinforce stoop and scoop policy, that dogs are to be kept at least 20 feet from play area, and cleanup along the river is crucial • Spoke with several residents re trees they though were on their property
Environment 2018 Priorities • Hold the Annual Spring Clean-Up Day, HQ will be at Kilbirnie Park and will be held as part of the City of Ottawa’s Cleaning the Capital initiative at the end of April • Continue to educate the community about Tree Care and the Emerald Ash Borer (EAB) • Continue talking to City about signage at parks • Issue reminders about the stoop and scoop City of Ottawa bylaw, litter pickup and recycling • Attend the Public Meeting on Class 9 Pesticide Use conducted by the Stonebridge Golf Course
Parks & Recreation 2017 Highlights Stonebridge Parks • WC Levesque, Golflinks, and Kilbirnie Park continue to be adopted by the SCA on behalf of the community - we adopted Orchard Park and Stonebridge Trail too! • Establishment of lead persons in each park who report back to me on problems • Let’s keep our parks clean and report any damage being done to them Stonebridge ‘Just for Fun’ Soccer Program • 150 children enjoyed this program again this year • Many thanks to over 25 volunteer coaches and parent helpers • Equipment refreshed – 25 balls, 5 ball bags, 100 cones, 25 pinnies Kilbirnie Skating Rink • Another great year of outdoor skating (Christmas through March break). Enjoyed again by residents and local organizations for social events • Many thanks to the special dedication of our rink volunteers Orchard Park • Plan to send out another questionnaire this year on park satisfaction • Original questionnaire not conclusive, issued in Winter and it was not a full year since the park was finished
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