AG AGENDA CPL - Process Campus CM - Scope Fiscal Advisors - Budget
WE ARE YOUR CPL TEAM
State Education Dept.: Aid, Aid, Aid……..(Aid) Asset not an obstacle Administer the process
PROCESS IS IMPORTANT TO US
WE ARE YOUR CAMPUS TEAM John Ticco, Exec. VP John Robinson Pre-referendum Coordination Senior Project Manager
WE ARE YOUR FISCAL ADVISORS TEAM Jon T. Bick Andrew Schreyack State Aid Advisor & CIPMA, Client Administrator Accounting Services
FISCAL ADVISORS PROCESS • Calculate Maximum Cost Allowances (MCA’s) for each school building. • The maximum expenditures SED will aid at any given building. • Review proposed project scope for items ineligible for building aid. • Compare project cost estimates to available MCA’s. • Renovation / Addition • Construction / Incidental • Calculate an estimated building aid schedule for each building and project as whole. • Review local share of prior projects to develop a strategy to layer in debt for proposed project to minimize local share.
PROJECT TIMELINE REQUIRED FOR RECEIPT OF BUILDING AID • Project Receives Voter Approval • Plans Submitted to SED • Project Receives SED Approval • Project Put Out to Bid • Contracts Awarded and Work Begins • SA-139 Forms Submitted to SED • Updates SED on Project Budget • Project Completed • Final Building Project Reports Completed and Submitted to SED • This submission is Required to Receive Building Aid
HIGH PRIORITY GOALS: 1. Instruction: Classroom Additions • Herbert Hoover ES • Charles Lindbergh ES • Thomas Edison ES • 2. Health and Safety: • Water Pipe replacement (remove lead) • Single Point of Entry (SPOE) • Baker Drains at Pools 3. Wellness: • Turf at Kenmore East • Gym Upgrades Adaptive Playground •
PROPOSED REFERENDUM SCOPE Kenmore West High School: Kenmore East High School: 1. Renovation for SPOE 1. Addition for SPOE 2. Water Pipe replacement 2. Water Pipe replacement 3. Carbon monoxide 3. Carbon monoxide detection system detection system 4. Partial Roof 4. Partial Roof Replacement Replacement 5. Reconstruct parking lots 5. Reconstruct parking lots and sidewalks and sidewalks 6. New unisex bathrooms 6. New unisex bathrooms 7. Renovate small gym 7. Turf Field 8. Baker Drains at Pool
KENMORE EAST HIGH SCHOOL – PROPOSED SITE LAYOUT
KENMORE WEST HIGH SCHOOL – PROPOSED SITE LAYOUT
PROPOSED REFERENDUM SCOPE Benjamin Franklin MS: Herbert Hoover MS: 1. Renovation for SPOE 1. Renovation for SPOE 2. Water Pipe replacement 2. Water Pipe replacement 3. Partial Roof 3. Partial Roof Replacement Replacement 4. Reconstruct parking lots 4. Reconstruct parking lots and sidewalks and sidewalks 5. New unisex bathrooms 5. New unisex bathrooms 6. Baker Drains at Pool 6. Baker Drains at Pool 7. Renovate gym 7. Renovate gyms (both)
PROPOSED REFERENDUM SCOPE Benjamin Franklin ES: Holmes ES: 1. Renovation for SPOE 1. Renovation for SPOE 2. Water Pipe replacement 2. Water Pipe replacement 3. Roof Replacement 3. Partial Roof Replacement 4. Replace gym divider 4. Reconstruct parking lots 5. Reconstruct parking lots and sidewalks
PROPOSED REFERENDUM SCOPE Thomas A. Edison ES 1. (4) Classroom Addition 2. Renovation for SPOE 3. Water Pipe replacement 4. Add a new bus drop-off and sidewalks and reconstruct athletic field 5. Parent Drop Off Lane 6. Window Replacement 7. Carbon Monoxide Detection System
EDISON ELEMENTARY SCHOOL – PROPOSED ADDITION
PROPOSED REFERENDUM SCOPE – VERIFICATION PROCESS Thomas A. Edison ES: Proposed Addition
PROPOSED REFERENDUM SCOPE Thomas A. Edison ES: Proposed Proposed Renovation Addition
PROPOSED REFERENDUM SCOPE Herbert Hoover ES: 1. (6) Classroom Addition 2. Renovation for SPOE 3. Water Pipe replacement 4. Reconstruct existing parking lot 5. New Parent Drop Off
HOOVER ELEMENTARY SCHOOL – PROPOSED ADDITION
PROPOSED REFERENDUM SCOPE Herbert Hoover ES: Proposed Renovation Proposed Addition
PROPOSED REFERENDUM SCOPE Charles A Lindbergh ES: 1. (6) Classroom Addition 2. Reconfigure Main Office Layout and SPOE Renovation 3. Water Pipe replacement 4. Window Replacement 5. Renovate Kitchen / Cafeteria 6. Replace Auditorium Seating at Balcony (Full school assembly program)
LINDBERGH ELEMENTARY SCHOOL – PROPOSED ADDITION
PROPOSED REFERENDUM SCOPE Charles A Lindbergh ES: Proposed Renovation Proposed Addition
PROPOSED REFERENDUM SCOPE Charles A Lindbergh ES: Proposed Addition Proposed Renovation Proposed Renovation
THE ESTIMATING PROCESS • Goal is to develop an accurate budget for the project • As the scope definition process continues, budget estimates evolve • Conceptual budget estimates include: • Quantities • Unit costs • Base construction cost with escalation Contingencies • ― Design & construction ― Market conditions • Incidentals (ie. professional fees, insurances during construction, temp utilities, surveys, testing, etc.) • Estimates are designed to protect the district and the voters • Unforeseen conditions • Future market forces
BUDGET SUMMARY Priority 1 y 1 CAPI PITAL I IMPR PROVEMENT PR PROJECT Co Conc nceptual Thomas A. Edison Elementary School $5,807, $5 07,00 000 Benjamin Franklin Elementary School $3 $3,864, 64,00 000 Ben Franklin Middle School $3,462, $3 62,60 600 Herbert Hoover Middle School $3 $3,383, 83,80 800 Hoover Elementary School $6,198, $6 98,10 100 Kenmore West High School $8,943, $8 43,60 600 Kenmore East High School $1 $13, 3,867 867,600 00 Charles A. Lindbergh Elementary School $9,398, $9 98,70 700 Holmes Elementary School $3 $3,721, 21,10 100 Administration Building $8 $88, 8,500 500 Adaptive Playground $1 $189 89,80 800 Sub ubto tota tal C Constr truc ucti tion B Bud udget $58,924,800 Construction C Contingency $4,124,700 Incidenta tal B Bud udget t $13,870,900 $76,920,400 Capita tal I Improvement P t Project
FINANCIAL IMPACT
MILESTONES ► PRELIMINARY PROJECT TIMELINE 2019 2020 2021 2022 2023 2024 Mar-Apr May-Jun Sep-Oct Nov-Dec Mar-Apr May-Jun Sep-Oct Nov-Dec Mar-Apr Jan-Feb Jan-Feb Jan-Feb Jul-Aug Jul-Aug Aug Sep Dec Mar May Aug Sep Dec Mar May Aug Sep Dec Oct Nov Jan Feb Apr Jun Oct Nov Jan Feb Apr Jun Oct Nov Jul Jul V O T E PLANNING DESIGN SED REVIEW BID / AWARD CONSTRUCTION CLOSE OUT Key Project Milestones Referendum Vote February 2020 SED Project Submission / Approval October 2020 – February 2021 Bidding & Award March 2021 – April 2021 Construction Phase May 2021 – December 2023 Project Close-out January 2024 – April 2024
Next Steps: SEQR Resolution Dec 2019 (State Environmental Quality Review) Board Resolution Dec 2019 Referendum Vote Feb 2020
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