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ACE RMO 2016 Intake Presentation Steph Harris Senior Recruitment - PowerPoint PPT Presentation

Jun 06, 2023 •27 likes •287 views

ACE RMO 2016 Intake Presentation Steph Harris Senior Recruitment Consultant, ACE Rhonda Skilling RMO Unit Manager, Southern DHB Chair, ACE RMO Reference Group Todays session Key Links What is ACE Key ACE Principles

  2. ACE RMO 2016 Intake Presentation Steph Harris Senior Recruitment Consultant, ACE Rhonda Skilling RMO Unit Manager, Southern DHB Chair, ACE RMO Reference Group

  3. Today’s session… • Key Links • What is ACE • Key ACE Principles • The ACE Process – Overview – Eligibility criteria – Documentation requirements – References – Selection criteria – Tips – After the match • ACE match algorithm • ACE and DHB Roadshow 2016 • Questions

  4. Key Links Kiwi Health Jobs Website (http://www.kiwihealthjobs.com/ace/graduate-doctors) ACE Application portal (http://www.acenz.net.nz/) Medical Council New Zealand Website (www.mcnz.org.nz) ACE RMO Facebook Page Contact the ACE Centre: 0800 223 236 ace@kiwihealthjobs.com

  5. What is ACE? A dvanced C hoice of E mployment • ACE is a single application tool that allows medical school graduates throughout the country to submit 1 application which is then disseminated to up to 20 DHBs within the country that you have indicated you would most like to work with. • ACE is tried and tested. The ACE system has been in place for RMOs for the last 13 years and has now been operating for nursing graduates since November 2012. • ACE is the most effective way to gain a first year House Officer (PGY1) position starting in November 2015.

  6. ACE Principles • All DHBs have agreed to implement the ACE scheme and to work within the ACE process to match graduates to their first year House Officer positions • All graduates seeking first year House Officer positions must apply through the ACE scheme • Preference rankings from participating graduates and the DHBs are private and confidential • Neither party in the recruitment process should make independent contracts prior to the notification of the match results • Having been matched to a DHB, there is an expectation that the graduates will accept a position with that DHB. Similarly, DHBs may not appoint House Officers matched to some other DHB without the express consent of that DHB and ACE • Any applicant who declines an offer made through the ACE process will be excluded from that ACE intake, including the talent pool

  7. The ACE Process ACE Notify DHBs submit DHBs ACE Outcome of ACE assess ranked list of complete Submit review, ACE Match applications preferred national interview /DHBs offer application and send to applicants to and rank match matched to ACE DHBs ACE and applicants process applicants positions directly 1 week 3 week 2 week 4 month period period period period

  8. Indicative 2016 Timeline Applications Open - 9am Registration Cut-off – 5pm Applications Close – 12pm Match Outcome Notified (early August)

  9. ACE Process: Eligibility Criteria To be eligible to apply through ACE for a first year House Officer position applicants must meet one of the following eligibility criteria: 1. Graduates from New Zealand medical schools and are citizens or permanent residents of New Zealand/Australia. 2. Graduates from Australian medical schools and are citizens or permanent residents of New Zealand/Australia. 3. Graduates from New Zealand medical schools and are not permanent residents of New Zealand/Australia.

  10. ACE Process: Required Documents • University Transcript – certified if you are uploading it yourself. • A certified copy of your citizenship/permanent residency documents to your ACE application. – Birth certificate or citizenship certificate AND New Zealand Drivers licence OR – New Zealand or Australian Passport AND New Zealand Drivers License or Student ID OR – Photo page of your passport accompanied by the Visa page issued by Immigration New Zealand AND New Zealand Drivers License or Student ID • 3 References • Current CV • Cover Letter(s) • Deans Commendations/Clinical Results for 4 th and 5 th Years

  11. ACE Process: DHB Preferences • ACE highly recommend preferencing at least 10 DHBs (6 is the minimum required) in order to increase your likelihood in being matched • Be prepared to move- there are, unfortunately, more applicants than positions

  12. ACE Process: References • Applicants are required to provide 3 references from supervising clinicians from their final (6 th ) year. • ACE will allow the following exceptions for applicants that are on elective during the first ½ of their TI year: – One reference from your elective provided the hospital you completed this is lies within a comparable health country. OR – One reference may be from the second half of their 5 th year.

  13. ACE Process: ACE Scoring Criteria

  14. ACE Process: DHB selection and ranking DHBs DHBs submit review, ranked list of preferred interview and rank applicants to applicants ACE ACE ACE assess DHBs Submit complete applications directly offer application national and send to matched to ACE match DHBs applicants process

  15. ACE Process: ACE Match Process Electronic Match Process Manual Match Process IF IF IF ACE perform REQUIRED: ACE audit REQUIRED: REQUIRED: an audit on the ACE run the Applicants DHB ACE contact ACE perform electronic electronic and DHBs rankings and unmatched a manual match match consider applicant applicants match results further preferences and DHBs process preferences

  16. ACE Process Following the ACE Match • ACE Talent Pool distributed to all 20 DHBs across New Zealand • Contact any DHB you are interested in working with directly to indicate your interest in a first year House Officer position with them • Keep an eye on DHB careers websites and Kiwi Health Jobs

  17. ACE Application Process: TIPS! • Don’t leave it to the last minute • There are more applicants than jobs so if your application is late there will be no exceptions • It is your responsibility to make sure your application is complete • Log in to your application and make sure your transcript is uploaded, make sure your referees have responded • This is a job application so there are no extensions • Be prepared to move • Do your research

  18. PIT STOP!

  19. ACE RMO Algorithm: Priorities 1. The applicant’s DHB preference takes highest priority. This way, if a DHB prefers an applicant, the algorithm favors the applicant’s choice of DHB from 1 st to 2 nd to 3 rd and so on down the applicants list of ranked DHBs. 2. The DHB ranking of applicants takes second priority. This way, the DHB’s highest ranked applicants have the best chance of being matched to a position with that DHB. 3. Each applicant can only be matched to 1 DHB/Position

  20. ACE Algorithm: Worked Example ACE Algorithm Priority: 1) Match ranked applicants to their first preference Applicant Preferences AUCKLAND Rankings (3 positions) 1 2 3 1 Orlando Dunedin Auckland Counties 2 Johnny Auckland Counties Dunedin 3 Keira Auckland Dunedin Counties 4 Geoffrey Auckland Dunedin 5 Jack Counties Auckland Dunedin 6 Zoe Auckland Counties Dunedin 7 Jonathan Dunedin Counties Auckland 8 Damian Counties Dunedin Auckland 9 Lee Auckland Dunedin Counties

  21. ACE Algorithm: Worked Example cont. ACE Algorithm Priority: 1) Match ranked applicants to their first preference Applicant Preferences DUNEDIN Rankings (2 positions) 1 2 3 1 Zoe Auckland Counties Dunedin 2 Lee Auckland Dunedin Counties 3 Keira Auckland Dunedin Counties 4 Jonathan Dunedin Counties Auckland 5 Orlando Dunedin Auckland Counties 6 Damian Counties Dunedin Auckland 7 Johnny Auckland Counties Dunedin

  22. ACE Algorithm: Worked Example cont. ACE Algorithm Priority: 1) Match ranked applicants to their first preference 2) Match ranked applicants to their second preference Applicant Preferences COUNTIES Rankings (2 positions) 1 2 3 1 Zoe Auckland Counties Dunedin 2 Keira Auckland Dunedin Counties 3 Johnny Auckland Counties Dunedin 4 Orlando Dunedin Auckland Counties 5 Jack Counties Auckland Dunedin 6 Lee Auckland Dunedin Counties

  23. ACE Algorithm Worked Example cont. Lee – unsuccessful (Auckland, Dunedin, Counties)

  24. ACE Algorithm Worked Example cont. Damian – unsuccessful (Counties, Dunedin, Auckland)

  25. The Numbers 2011 2012 2013 2014 2015 First Preference 76% 77.80% 81.50% 87.30% 84.70% Second to Fourth 18% 19% 11.7% 5.7% 10.85% Preference Fifth to Twentieth 6% 3.20% 6.80% 7% 4.48% Preference

  26. ACE and DHB Roadshow 7 th – 10 th March 2015 Dunedin: Monday 7 th March – 5pm Christchurch: 8 th March – 5pm Wellington: 9 th March – 5pm Hamilton: 10 th March – 11.30am Auckland: 10 th March – 5pm

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