9/1/2020 USDA A Foo oods ds Deli eliver ery & Invent - PDF document

9/1/2020 USDA A Foo oods ds Deli eliver ery & Invent entor ory Ma Mana nageme ement nt Stakehol eholder der Ca Call Ba Back ck to o Sch choo ool Pla Plann nning ng Wednesday, September 2 from 2-3pm Agen Agenda • WI USDA Foods Policy and Updates • Inventory Management • New! Optional Transfer Documentation Form • Transfer Inventory Case Study • Open Discussion US USDA A Foods Poli licy • DPI will not allow SFAs to cancel monthly USDA Foods orders • USDA Foods Ordering System message board will be updated for product delays, shortages, and failed USDA Procurements • Administrative, handling fees, and applicable delivery charges will be deducted from your NSLP monthly reimbursement claims 1

9/1/2020 US USDA A Foods Upd Updates tes Serving School Meals During COVID-19 in SY 2020-21 Q&A • 8/5 stakeholder call questions are answered • Posted on COVID-19 SNT webpage, under Overview Deliveries and Inventory Management Email Posted on USDA Foods Mailings and Notices webpage US USDA A Foods Upd Updates tes State (MPI) and Commercial Delivery • Start Sept. 1-3 USDA’s Canceled/Delayed Procurement DPI may be able to cancel trucks for products not yet purchased by USDA • Google survey - respond by Friday, September 4 • • 110506 Spaghetti, Whole Gra State Processed Products • Schwan’s – Cheese Quesadillas (C722), possible issue Direct Diversion Carryover policy • Inven entory tory Managem gemen ent Inventory Management Option SFA Action Associated Fees Resources Transfer or Donate • Locate another SFA • Negotiated between • Transfer Guidance. recipient , Child Nutrition Inventory parties. • Handling Charge Per Program participant, or • DPI administrative, Case SY 2020-21. charitable organization. storage, state • For state deliveries, • For SFAs that receive state delivery, and contact MPI. delivery, contact MPI and divert order to another processing fees will For commercial • SFA, CNP participant, or still be deducted from distribution, contact charitable organization. original recipient’s commercial This option requires at NSLP claim. distributor. least 2 weeks lead time. • SFAs using commercial distribution, contact Note: SFAs cannot charge for distributor to divert order the entitlement value or make to another SFA, CNP profit on the transfer of USDA participant, or charitable organization. Foods. 2

9/1/2020 WI WI USD SDA Foods Trans ansfer fer Do Docume mentatio tation Form rm NEW! • One option to keep record of transfer in case of audit • Guides communication of product donation and/or transfer • Do not send form to DPI; keep for your records Inven entory tory Transfer er Case S e Stud tudy Apple School can: • Negotiate recovery of handling fees with non- Apple School Apple School profit (Admin, Storage, Delivery, Processing) contacts area non- emails MPI (State What other options did Apple school have throughout Storage profits asking if delivery) to ask Apple School and limitations at they want a about re-routing non-profit *cannot charge for the entitlement value or make profit on the transfer Apple School donation delivery document transfer the process to manage inventory? • Store food offsite at private storage facility • Delay delivery of product by opening account at CSW Apple School Apple School MPI modified wants to donate communicates delivery location entire month of with non-profit to non- profit’s • Modify menus and food prep to accommodate USDA Foods about product(s), commercial delivery to non- delivery, and fees distributor; who profit will later deliver USDA Foods to non-profit (DPI will not credit entitlement or handling fees) Transfer er Do Documen menta tatio tion What would the transfer documentation form look like for this case study? 3

9/1/2020 Googl gle e Curren rrents ts Netw etworkin rking g • SNT is considering the use of Google Currents (aka Google Communities) as a school networking platform • working out logistics • WI USDA Foods will likely be a subcategory under the SNT page Open pen Dis Discussio ion • Final questions? • Next call is Wednesday, October 7 • Considering a November call…stay tuned! USDA Nondiscrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. This institution is an equal opportunity provider. 4