VERRA RADO COMMUNI MUNITY TY ASSOCIA CIATI TION, INC 4th 4th QUARTER TER BOARD ARD OF DIRECT RECTORS ORS MEETING TING The Center on Main™ | October 27, 2015 | 6:00 PM
Ag Agenda da I. Welcome and Introductions II. Call to order III. Establish a Quorum IV . Secretary’s Report V . Treasurer’s Report VI. Community Management Report VIII. Business IX. Adjournment
Secretary’s Repor port Review of August 11, 2015 Board of Directors Meeting Minutes Upon approval, Minutes are published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.
Treasurer’s Report port Period ending: September 30, 2015 Financial statements are published quarterly on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.
Treasurer’s Report port Balance Sheet – Assets – 9/30/15
Treasurer’s Report port Balance Sheet – Liabilities & Equity – 9/30/15
Treasurer’s Report port Budget Comparison – Revenue – 2015
Treasurer’s Report port Budget Comparison – Expenses – 2015
Commun mmunity ity Ma Manag agemen ement t Repor port Report covers updates and informational items for the Board’s review. The complete Community Management Report is published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.
Commun mmunity ity Ma Manag agemen ement t Repor port rd Qua 3 rd uarter er Board rd Mee eeting ng Follow llow Up Up: Are there plans to refresh the painted crosswalks at Sunrise Lane and Verrado Way? The City of Buckeye did restripe the crosswalks at Sunrise Lane and Verrado Way.
Commun mmunity ity Ma Manag agemen ement t Repor port Comm mmun unity ity Life fe Tea eam: Welcome, Catherine Pimsner, Transfer & Disclosure Associate to Accounting Gove vernance nance: Master Disclosure Statement updated by DMB White Tank, LLC effective • July 31, 2015 | Posted to www.verrado.net and www.homewisedocs.com To comply with FHA, Freddie Mac and Fannie Mae lender requirements | • Homewisedocs.com Questionnaire Updated | August 21, 2015 Marathon Fitness Engagement Agreement | August 28, 2015 | Rubber • floor tiles in fitness area | The Center on Main
Commun mmunity ity Ma Manag agemen ement t Repor port Design gn Review: w: 3 rd Quarter 2015: 112 Applications |Up 60 from 2 nd Quarter 3 rd Quarter 2014: 66 Applications 3rd Quarter 2015/2014 Design Review Applications 30 25 20 2015 15 2014 10 5 0 Front Yard Rear Yard Pool Satellite Dish Exterior Security Door Solar Sunscreens Pergola - Shade Other Landscape Landscape Installation Painting Structure
Commun mmunity ity Ma Manag agemen ement t Repor port Comm mmunity nity Standa dards: rds: 3 rd Quarter 2015: 213 Compliance Cases 3 rd Quarter 2014: 236 Compliance Cases 185 Demand Requests with CCI’s | Up 3 from 2 nd Quarter Animals (dog barking) Recreation Vehicle/ Trailer Animals (dog barking) 1% Parking CCI with Violations Short Term 7% 2% Leasing/Vacation Unapproved Archictectural CCI with Violations Rentals Modification 1% Holiday 12% Recreation Vehicle/ Trailer Decorations Parking 1% Short Term Leasing/Vacation Rentals Holiday Decorations Trash / Recycling Container 26% Landscape Maintenance Other Commercial/ Inoperable Vehicle Parking Commercial/ Inoperable Trash / Recycling Container Landscape Maintenance Vehicle Parking Other 41% 5% 4% Unapproved Archictectural Modification
Commun mmunity ity Ma Manag agemen ement t Repor port Comm mmunity nity Concer ncern n Form orms: 3 rd Quarter 2015: 198 Concern Forms Submitted 2 nd Quarter 2015: 146 Concern Forms Submitted Pests Parking Vallarta Compliance Misc 2% 1% 1% 8% 10% School Development 1% 2% Builder Storm damage 4% 10% Vandalism/Nuisance 1% Pool 1% Landscape Maintenance 14% Irrigation 41% General Maintenance 4%
Commun mmunity ity Ma Manag agemen ement t Repor port Land ndscaping scaping: Tree Inventory: • Victory District: 2,120 • Heritage District: 1,870 • Verrado Total: 20,320 • August Storm Damage: 61 trees removed; on Fall Plant Replacement Schedule • Tur urnov over: er: Heritage District: Briarwood, Hawthorne, Homestead, Lincoln Terrace, Madison • Redmond Field monitoring • Linear Park Phase 2W & 3S commenced • Parcel 3.308 (Pinnacle West) coordination •
Commun mmunity ity Ma Manag agemen ement t Repor port Facili litie ties/ s/Amenit enities: es: Hillcrest Park – Missing playhouse panels installed | August 5, 2015 History Park – Three new umbrellas installed | August 7, 2015 Heri ritage age Swim Park Punch list walk completed 5/21/15 Addition of key fob access at restroom doors Installed 6 quick couplers for deck cleaning Bid and ordering for fireplace starter & timer
Commun mmunity ity Ma Manag agemen ement t Repor port 2015 Capital ital Proje jects ts (Fun unded ded through ough Ver errado do Rese eserve ve Fun und) d): : AC Unit Replacement | The Center on Main | 1 st Quarter | $8,300.00 Playground Wood Chip Replenishment | 2 nd Quarter | $19,499.55 Rubber Tile Floor Replacement in Fitness Area | The Center on Main | 4 th Quarter | $9,271.95 Irrigation Controller Replacements | As-Needed
Commun mmunity ity Ma Manag agemen ement t Repor port Ut Utilitie lities s Council uncil Up Update Water er: EPCOR rate case delayed. New filing deadline: April 2016 - We will have more homes/customers in the rate base - Continue dialog with other communities in Agua Fria, Anthem, & Sun City - Met with 4 of 5 Commissioners and/or staffers at the ACC Elec ectric: ric: Monitoring APS request to increase fees for solar customers. - Case to undergo new hearings - “Watch and wait” for Verrado Comm mmun unity: ity: - Second Water Workshop set for 10 November @ the Verrado Golf Club. - Web page on Verrado.net and community newsletter in the works - “Ask Me Anything” event outside Tempo in November (details TBA)
Commun mmunity ity Ma Manag agemen ement t Repor port Ut Utilitie lities s Council uncil Up Update Educ ucate te: Advo vocate ate: Inter ervene: vene:
Commun mmunity ity Ma Manag agemen ement t Repor port Upcoming ming New ews s & E Eve vents s Fall Communi nity y Garage age Sale | November 7, 2015 | 7am – 12pm Water er Worksh orkshop | Hosted by the Utilities Council in partnership with the VCA | November 10 | Verrado Golf Club | 6pm 2016 Governa vernance nce Postcard tcard Mailed ed | November 20 | The 2016 Governance mailing will be a postcard in lieu of the full governance package. The postcard will provide the 2016 VCA & VA assessment rates, date of the Annual Meeting, and where the full package can be found on www.verrado.net along with a hard copy available in the Verrado Community Association, Inc. office at the Davis Office located at 4252 N Verrado Way, Suite B200. The 2016 assessment rate is effective January 1, 2016. st Quart 1 st rter er Board rd of Direc rectors tors Meeting ting & Annua ual Membershi ership Meeting ng | February 16, 2016 6pm | The Center on Main
Business iness 2016 Propo pose sed d Bud udget get
Business iness 2016 Bud udget get The proposed budget calls for an increase of $1.00, of which is attributable to cost of living and to further ensure the long term sustainability and vision of Verrado Community Association, Inc. 2016 Propo pose sed d Monthly thly Ass sses essment sment: Verrado Community Association, Inc. $113.00 ( ↑ $1.00) Frank Residential Special Service Area $85.00 (no change) Commercial Assessments (Per ERU) $12.00 ( ↓ $1.00)
Business iness Noncomplian compliance ce Enfor forcem ement ent Gui uidel elines ines & Sched edule ule of Monet etary ary Pen enaltie lties s The Noncompliance Enforcement Guidelines & Schedule of Monetary Penalties have been provided to the Board of Directors for Review and Approval. Proposed Changes: Amenity Violation $100.00 Animals & Pets Violations $50.00 Short Term Property Rental $500.00 Defining Commercial Vehicles
Business iness Noncomplian compliance ce Enfor forcem ement ent Gui uidel elines ines & Sched edule ule of Monet etary ary Pen enaltie lties s Defining ning Comm mmercial ercial Vehic icles es The term “Commercial Vehicle” is defined as any motorized vehicle or towed vehicle designed or used for a commercial or industrial function. This includes: Any vehicle registered or insured as a commercial vehicle. • Panel trucks with commercial signage. • Any vehicle, regardless of rating, that has visible racks for equipment, supplies or • tools installed, or other appurtenances commonly used for commercial or industrial function. Vehicles with commercial lettering/signage or wraps that serve to promote or • advertise a business or service. Magnetic overlays that closely match the vehicle color may be used to completely cover commercial lettering/signage. This definition shall not apply to vehicles that are protected under A.R.S. § 33- • 1809.
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